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Dear Friends,?
Been here since the pandemic began and I've been helped so much by the various conversations in this group -- thank you very much.
This question has been asked before, but I think a lot of the discussion has been earlier during the pandemic, and last year.
I've been meaning to facilitate a conversation where a group of people (some physically present, others through MS Teams (Zoom is also a possibility) need to put together a bigger-picture understanding of Work in the context of Catholic Social Teaching and the various frames re: Labor existing in the world right now.
I don't want it to happen in the traditional way it's been happening (people around a table, formal conference style, with microphones, and some people on screens participating.). I'd like to try out a way with more interaction, and a more visual workspace and harvest, to support participation?and documentation.
I'd like to hear how some of you have done this, given some participants are online, and some can actually hold things (like post-its, etc). Did you keep outputs separate? Did you use cameras for the physical setup? An illustration (description) of how you did it, what tools did you?use, and how it went (what worked, what didn't. Lessons!) will be helpful.
Thank you for your help!
Alwin
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-- Hello
With the Omicron wave came the discouraging perspective of going back full speed with Zoom for a while. Along with this is the distinct possibility that some people will hesitate for a long while to go back to face to face meeting even if sanitary conditions allows groupe to reconvene.
I decided to invest in a Owl Camera () which I purchase directly from the manufacturer . Great service over the phone, speedy delivery etc.
I have done some test ?with Zoom and will try live soon.
SO far my set up will be as follow
-the Owl camera at a reasonable distance for people in remote to see the speaker and the screen
- somebody at each table acting as the interface with the remote people ( in numerous enough)
- somebody responsable to follow the zoom call on a phone , table ou laptop to monitor the chat activity.
- a phone charging device at every table (Zoom call deplete batteries on a phone or a table)
See attached for a crude graphic representation of my set up ...hey I am not a graphic artist at all!! LOL!!
As far as collaboration...Miro will probably be used to share information. Either directly of my sharing photos of post it from the table discussion.
Moreover, I have hired a Sketchnote-proficient colleague to train the group on this note taking technique ?and I have provided the participants with a nice sketchnotebook and coloured pens.
We will share our Sketchnotes on Miro after the meeting
Francois Lavallee , M.Sc.
Organizational biologist
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Hey, ? I work a lot with break out sessions and let onsite people also work on a digital whiteboard or with pen and paper and add a photo of this to the digital whiteboard. Both works fine, of course every solution has up and downsides. ? Love using piccles, sli.do oder mentimenter for equal interaction. ? At least two cameras are helpful, one for the speaker and one room camera. If not enough cameras are available, using a phone I found easy and helpful. ? I wrote an article about hybrid meetings, maybe this is helpful too. ? Hope that helps, curious to find out what helps ? Best regards, Sonja ? #LinkedIn ? __________________________ Sonja Hanau | meetingschmiede Moderation ¨C Workshops ¨C Trainings. F¨¹r bessere Zusammenarbeit. Vor allem, aber nicht nur in Meetings. ?
Regelm??ige Impulse zu Meetings und (hybrider) Zusammenarbeit gibt¡¯s im Blog auf meetingschmiede.de ? ? Dear Friends,? Been here since the pandemic began and I've been helped so much by the various conversations in this group -- thank you very much. This question has been asked before, but I think a lot of the discussion has been earlier during the pandemic, and last year. I've been meaning to facilitate a conversation where a group of people (some physically present, others through MS Teams (Zoom is also a possibility) need to put together a bigger-picture understanding of Work in the context of Catholic Social Teaching and the various frames re: Labor existing in the world right now. I don't want it to happen in the traditional way it's been happening (people around a table, formal conference style, with microphones, and some people on screens participating.). I'd like to try out a way with more interaction, and a more visual workspace and harvest, to support participation?and documentation. I'd like to hear how some of you have done this, given some participants are online, and some can actually hold things (like post-its, etc). Did you keep outputs separate? Did you use cameras for the physical setup? An illustration (description) of how you did it, what tools did you?use, and how it went (what worked, what didn't. Lessons!) will be helpful.
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Hi Alwin,
I planned one interactive hybrid event (that was moved fully online a day before the event because of COVID exposure of the whole facilitation team, but that's a different story). In our planning we had a strong discipline to only include things that everyone could do, i.e. no paper post-its in the room, but rather access to online whiteboards (in our case jamboards) for everyone.
In our minds we set this up as a large zoom call where some people were in a room together - instead of setting it up as a face-to-face meeting where some people called in.
We had booked a room 3 times the size we would normally use and would have had small groups huddled around laptops for breakout groups. I was surprised how decent the noise cancelling was, so small groups could actually have a conversation, with, e.g. three people huddling in the room and three people on the zoom screen, each typing on the same jamboard.
The aspect of this that took the most choreography and practice was switching from large room audio (with hand held microphones and room speakers projecting sound) to small group audio (room audio off, laptop audio on). Also, we had one of our facilitators to be online, while the other was in the room.
One big insight from planning and nearly executing this: You need far more tech support than in a face-to-face or online only meeting. And practice transitions until you are like a well organized ballet.?
All the best,
Eva
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This is a stellar thread!
I'll add to the points about in-person/remote pairing and remote participants' representation, as I think it could be easy to get stuck in the technology and simple mechanics - which are essential but not sufficient.
I wrote a listicle in 2019 about . This needs updating for the new world of work, but some points are still worth putting on your list. For example: 6. Name and empower an in-room advocate: As much as you design for remote inclusivity, it will still be challenging for a virtual participant to naturally interrupt, ask a question, make a suggestion. It may also be tough for them to get the attention of you, the facilitator, as you have so much going on! Unlike completely virtual collaboration, you are not sitting in front of your computer, so you may not be seeing the confused faces or text chats of remote participants. Name someone in the room who will be in charge of advocating for remote participants, and assign them specific advocacy duties. These duties could include items such as ensuring that they have access to all presentations and handouts, reading aloud from the text chats, and requesting that the facilitator call on a remote participant who wants to speak to the group.
I'm eager to read more suggestions!
Sarah
Facilitator, Trainer, Coach, Learner? (Virtual & In-Person)??|??
Ed.M.,?Learning?&?Teaching?Program |?Harvard Graduate School of Education Associate Certified Coach (ACC) | Learning Travel Blogger ? | ??Hi Alwin,
I planned one interactive hybrid event (that was moved fully online a day before the event because of COVID exposure of the whole facilitation team, but that's a different story). In our planning we had a strong discipline to only include things that everyone could do, i.e. no paper post-its in the room, but rather access to online whiteboards (in our case jamboards) for everyone.
In our minds we set this up as a large zoom call where some people were in a room together - instead of setting it up as a face-to-face meeting where some people called in.
We had booked a room 3 times the size we would normally use and would have had small groups huddled around laptops for breakout groups. I was surprised how decent the noise cancelling was, so small groups could actually have a conversation, with, e.g. three people huddling in the room and three people on the zoom screen, each typing on the same jamboard.
The aspect of this that took the most choreography and practice was switching from large room audio (with hand held microphones and room speakers projecting sound) to small group audio (room audio off, laptop audio on). Also, we had one of our facilitators to be online, while the other was in the room.
One big insight from planning and nearly executing this: You need far more tech support than in a face-to-face or online only meeting. And practice transitions until you are like a well organized ballet.?
All the best,
Eva
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Thank you all for these fantastic contributions! @Fran?ois, thank you for illustrating (literally! haha) the effort necessary for a hybrid setup that gives great attention to the people online. It's quite enlightening. @Sonja Hanau - The article was great, and very practical. Thank you for sharing your experience and the synthesis of what you've learned. I appreciate you saying something about the importance of equality and managing power imbalance as well. For me this is a major consideration. Also finding the decision point where it would just be easier to hold it totally remote.
@Eva - woof, tech support and tech... choreography! Thanks for emphasizing this technical challenge.
@Sarah - Thanks for this idea about the in-room advocate. I am amazed at this group's emphasis for balancing participation, especially for remote participants. This is something I'm currently taking away from all of these contributions.?
Onwards then! And thank you again. ?
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Hello All
A few additional details after a live test last week with the Owl Camera
The co-host helper is essential to check the chat .
Comments form the distance participants : the feeling is great with the Owl mic and camera!
But ...the scene for the speaker when presenting slides forces the camera to zoom and focus on the speaker making the slides a bit fuzzy.
SO...use the co-host using the laptop to share slides when required.
breakout rooms : ask ONE user per table to use his/her phone with earphones to join a room and interact with the distant participants.
Hybrid works! Just make sure everybody understands that it IS hybrid and we need to take care of the zoom participants also.
Great fun for the technologically inclined!
BUt...I premise not so much for those who thought zoom was hell since 2020.
those might get out hOWLing their life out!
--
Francois Lavallee , M.Sc.
Organizational biologist
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Hi All,?
I'm picking up the hybrid thread as I think this is the future!?
l've got a couple small hybrid meetings next week (10 people max) and then hoping to plan a larger one for September (25-40 ppl).?
If anyone want to talk or have a discussion on the theme I am happy to host.?
Thanks to those that shared earlier and I look forward to reviewing the posts and blogs.?
Michelle?
--
Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
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I am in MIchelle! I am hosting a hybrid meeting again today with 2 projectors and 2 screens to make remote people visible to the whole group (20).
Let me know the details and possible dates.
--
Francois Lavallee , M.Sc.
Organizational biologist
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Hi Michelle! I did some tests here in Nelson, on two facilities (Chamber of Commerce and Nelson Innovation Centre). They have different equipment and layouts, enabling some cool formats to work hybrid with a group. Let me know if you want to play around. Happy to share and learn together! Fernando Murray Mobile: +1 (250) 509 1167 Based in Nelson, BC. Supporting individuals and organizations globally. www.virtualfacilitation.com
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On Jun 15, 2022, at 6:11 AM, Fran?ois Lavall¨¦e <flavallee@...> wrote:
?I am in MIchelle! I am hosting a hybrid meeting again today with 2 projectors and 2 screens to make remote people visible to the whole group (20).
Let me know the details and possible dates.
--
Francois Lavallee , M.Sc.
Organizational biologist
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Bonjour Francois, Hello Fernando,?
Yes, I am very interested to discuss!?
I have some meetings next week that will be very basic. However I would like to invest in a better set up for a meeting in September.?
Can we arrange something the week of July 4th? We could do an online meeting? Fernando, we can then also meet up and do a hybrid with people that are interested.?
Thank you and I look forward to playing, learning and sharing on this :-)
Best,?
Michelle
--
Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
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Hi
?
Can you share that invitation with me too, when you set it up?
?
If I¡¯m free, I¡¯d love to discuss hybrids more. One thing I find hard is convincing organizers that they have to do more than just use a microphone. The kind of technical set up alluded to below is not recognized as a need by many I think.
?
arwen
?
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From: [email protected] < [email protected]>
On Behalf Of Michelle Laurie
Sent: Friday, 17 June 2022 07:53
To: [email protected]
Subject: Re: [f4c-response] Hybrid Setups
?
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?
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Warning:
External Sender, this email originated from outside of the organization. Do not click any links or open attachments unless you recognize the sender and know the content
is safe.
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Bonjour Francois, Hello Fernando,?
Yes, I am very interested to discuss!?
I have some meetings next week that will be very basic. However I would like to invest in a better set up for a meeting in September.?
Can we arrange something the week of July 4th? We could do an online meeting? Fernando, we can then also meet up and do a hybrid with people that are interested.?
Thank you and I look forward to playing, learning and sharing on this :-)
Best,?
Michelle
--
Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
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Also happy to join if it works out.
I am sitting here designing a 3-day hybrid event with 170 onsite and 400 online!!!... and it's more of a workshop than listening to speeches...
On Fri, 17 Jun 2022 at 11:49, Arwen Bailey (Alliance of Bioversity and CIAT) < a.bailey@...> wrote:
Hi
?
Can you share that invitation with me too, when you set it up?
?
If I¡¯m free, I¡¯d love to discuss hybrids more. One thing I find hard is convincing organizers that they have to do more than just use a microphone. The kind of technical set up alluded to below is not recognized as a need by many I think.
?
arwen
?
?
|
?
|
Warning:
External Sender, this email originated from outside of the organization. Do not click any links or open attachments unless you recognize the sender and know the content
is safe.
|
Bonjour Francois, Hello Fernando,?
Yes, I am very interested to discuss!?
I have some meetings next week that will be very basic. However I would like to invest in a better set up for a meeting in September.?
Can we arrange something the week of July 4th? We could do an online meeting? Fernando, we can then also meet up and do a hybrid with people that are interested.?
Thank you and I look forward to playing, learning and sharing on this :-)
Best,?
Michelle
--
Michelle Laurie
Strategy-Assessment-Engagement-Faciltation
|
Please count me in ! (Hybrid workshops too.) Warmly,
Louise
Louise Romain Peace Factory
louise@...
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Show quoted text
Le 17 juin 2022 ¨¤ 11:51, Bhavesh Patel <bhav@...> a ¨¦crit?:
? Also happy to join if it works out.
I am sitting here designing a 3-day hybrid event with 170 onsite and 400 online!!!... and it's more of a workshop than listening to speeches...
On Fri, 17 Jun 2022 at 11:49, Arwen Bailey (Alliance of Bioversity and CIAT) < a.bailey@...> wrote:
Hi
?
Can you share that invitation with me too, when you set it up?
?
If I¡¯m free, I¡¯d love to discuss hybrids more. One thing I find hard is convincing organizers that they have to do more than just use a microphone. The kind of technical set up alluded to below is not recognized as a need by many I think.
?
arwen
?
?
|
?
|
Warning:
External Sender, this email originated from outside of the organization. Do not click any links or open attachments unless you recognize the sender and know the content
is safe.
|
Bonjour Francois, Hello Fernando,?
Yes, I am very interested to discuss!?
I have some meetings next week that will be very basic. However I would like to invest in a better set up for a meeting in September.?
Can we arrange something the week of July 4th? We could do an online meeting? Fernando, we can then also meet up and do a hybrid with people that are interested.?
Thank you and I look forward to playing, learning and sharing on this :-)
Best,?
Michelle
--
Michelle Laurie
Strategy-Assessment-Engagement-Faciltation
|
I¡¯d like to be part of the hybrid discussion also. Last fall I was part of a multi-day hybrid retreat for convenors. At the start of the retreat we didn¡¯t know what we didn¡¯t know, but with a lot of grace offered all around, we learned along the way and each day got much smoother. When the retreat began, it ?was as if we were building a plane while flying it, but by the end of the retreat it was more like we were building the road by walking it in other words¡ªmuch less tech stress and more co-creation as the days went by.?
Thanks!
On Fri, Jun 17, 2022 at 5:59 AM Louise, Peace Factory < louise@...> wrote: Please count me in ! (Hybrid workshops too.) Warmly,
Louise
Louise Romain Peace Factory
Le 17 juin 2022 ¨¤ 11:51, Bhavesh Patel <bhav@...> a ¨¦crit?:
? Also happy to join if it works out.
I am sitting here designing a 3-day hybrid event with 170 onsite and 400 online!!!... and it's more of a workshop than listening to speeches...
On Fri, 17 Jun 2022 at 11:49, Arwen Bailey (Alliance of Bioversity and CIAT) < a.bailey@...> wrote:
Hi
?
Can you share that invitation with me too, when you set it up?
?
If I¡¯m free, I¡¯d love to discuss hybrids more. One thing I find hard is convincing organizers that they have to do more than just use a microphone. The kind of technical set up alluded to below is not recognized as a need by many I think.
?
arwen
?
?
|
?
|
Warning:
External Sender, this email originated from outside of the organization. Do not click any links or open attachments unless you recognize the sender and know the content
is safe.
|
Bonjour Francois, Hello Fernando,?
Yes, I am very interested to discuss!?
I have some meetings next week that will be very basic. However I would like to invest in a better set up for a meeting in September.?
Can we arrange something the week of July 4th? We could do an online meeting? Fernando, we can then also meet up and do a hybrid with people that are interested.?
Thank you and I look forward to playing, learning and sharing on this :-)
Best,?
Michelle
--
Michelle Laurie
Strategy-Assessment-Engagement-Faciltation
-- Wendy C. Morris? 612.280.1949
|
I would love to learn more as well! Thanks Laurie?
On Fri, Jun 17, 2022 at 7:14 AM Wendy Morris < wendy@...> wrote: I¡¯d like to be part of the hybrid discussion also. Last fall I was part of a multi-day hybrid retreat for convenors. At the start of the retreat we didn¡¯t know what we didn¡¯t know, but with a lot of grace offered all around, we learned along the way and each day got much smoother. When the retreat began, it ?was as if we were building a plane while flying it, but by the end of the retreat it was more like we were building the road by walking it in other words¡ªmuch less tech stress and more co-creation as the days went by.?
Thanks!
On Fri, Jun 17, 2022 at 5:59 AM Louise, Peace Factory < louise@...> wrote: Please count me in ! (Hybrid workshops too.) Warmly,
Louise
Louise Romain Peace Factory
Le 17 juin 2022 ¨¤ 11:51, Bhavesh Patel <bhav@...> a ¨¦crit?:
? Also happy to join if it works out.
I am sitting here designing a 3-day hybrid event with 170 onsite and 400 online!!!... and it's more of a workshop than listening to speeches...
On Fri, 17 Jun 2022 at 11:49, Arwen Bailey (Alliance of Bioversity and CIAT) < a.bailey@...> wrote:
Hi
?
Can you share that invitation with me too, when you set it up?
?
If I¡¯m free, I¡¯d love to discuss hybrids more. One thing I find hard is convincing organizers that they have to do more than just use a microphone. The kind of technical set up alluded to below is not recognized as a need by many I think.
?
arwen
?
?
|
?
|
Warning:
External Sender, this email originated from outside of the organization. Do not click any links or open attachments unless you recognize the sender and know the content
is safe.
|
Bonjour Francois, Hello Fernando,?
Yes, I am very interested to discuss!?
I have some meetings next week that will be very basic. However I would like to invest in a better set up for a meeting in September.?
Can we arrange something the week of July 4th? We could do an online meeting? Fernando, we can then also meet up and do a hybrid with people that are interested.?
Thank you and I look forward to playing, learning and sharing on this :-)
Best,?
Michelle
--
Michelle Laurie
Strategy-Assessment-Engagement-Faciltation
Wendy C. Morris? 612.280.1949
-- Laurie RingaertChange Weavers Consulting 4-605 St. Anne's Road Winnipeg, Manitoba R2M 5K3 204-797-2608
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Greetings everyone,
This is such a great offering?Michelle and you are quite?right,?Hybrid meetings will be the future.?
Yet the best piece of advice I had so far is that you should avoid hosting a hybrid meeting if you can.?
100% online or 100% onsite is by far the best option.?
Of course, in most cases, you simply can't avoid them.
I am pleased?to join this call next 4 July to learn from you all and happy to share my experience with the Health Data Forum Global Hybrid Summit.?
Best?
Paul Nunesdea, PhD, CPF, MC | Paulo Nunes de Abreu? +34 667 643 688 | +351 910 104 209 Twitter: @nunesdea
?is the English pen name of?, IAF? Certified Professional Facilitator, Master of Ceremonies,?, and Publisher of the book series -
On Fri, 17 Jun 2022 at 14:19, Laurie Ringaert < Laurie@...> wrote: I would love to learn more as well! Thanks Laurie? On Fri, Jun 17, 2022 at 7:14 AM Wendy Morris < wendy@...> wrote: I¡¯d like to be part of the hybrid discussion also. Last fall I was part of a multi-day hybrid retreat for convenors. At the start of the retreat we didn¡¯t know what we didn¡¯t know, but with a lot of grace offered all around, we learned along the way and each day got much smoother. When the retreat began, it ?was as if we were building a plane while flying it, but by the end of the retreat it was more like we were building the road by walking it in other words¡ªmuch less tech stress and more co-creation as the days went by.?
Thanks!
On Fri, Jun 17, 2022 at 5:59 AM Louise, Peace Factory < louise@...> wrote: Please count me in ! (Hybrid workshops too.) Warmly,
Louise
Louise Romain Peace Factory
Le 17 juin 2022 ¨¤ 11:51, Bhavesh Patel <bhav@...> a ¨¦crit?:
? Also happy to join if it works out.
I am sitting here designing a 3-day hybrid event with 170 onsite and 400 online!!!... and it's more of a workshop than listening to speeches...
On Fri, 17 Jun 2022 at 11:49, Arwen Bailey (Alliance of Bioversity and CIAT) < a.bailey@...> wrote:
Hi
?
Can you share that invitation with me too, when you set it up?
?
If I¡¯m free, I¡¯d love to discuss hybrids more. One thing I find hard is convincing organizers that they have to do more than just use a microphone. The kind of technical set up alluded to below is not recognized as a need by many I think.
?
arwen
?
?
|
?
|
Warning:
External Sender, this email originated from outside of the organization. Do not click any links or open attachments unless you recognize the sender and know the content
is safe.
|
Bonjour Francois, Hello Fernando,?
Yes, I am very interested to discuss!?
I have some meetings next week that will be very basic. However I would like to invest in a better set up for a meeting in September.?
Can we arrange something the week of July 4th? We could do an online meeting? Fernando, we can then also meet up and do a hybrid with people that are interested.?
Thank you and I look forward to playing, learning and sharing on this :-)
Best,?
Michelle
--
Michelle Laurie
Strategy-Assessment-Engagement-Faciltation
Wendy C. Morris? 612.280.1949
Laurie RingaertChange Weavers Consulting 4-605 St. Anne's Road Winnipeg, Manitoba R2M 5K3 204-797-2608
|
Hi, i would also appreciate being a part of this conversation
On June 17, 2022 1:53 AM Michelle Laurie <michelle.k.laurie@...> wrote:
Bonjour Francois, Hello Fernando,?
Yes, I am very interested to discuss!?
I have some meetings next week that will be very basic. However I would like to invest in a better set up for a meeting in September.?
Can we arrange something the week of July 4th? We could do an online meeting? Fernando, we can then also meet up and do a hybrid with people that are interested.?
Thank you and I look forward to playing, learning and sharing on this :-)
Best,?
Michelle
--
Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
Steve Brigham
Principal
Public Engagement Associates
steve@...
www.publicengagementassociates.com
|
Ditto! ?I would love to be included too!
Bill Potapchuk
Community Building Institute?
703-425-6296 office
703-431-9943 cell
bill@...
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Show quoted text
On Jun 17, 2022, at 9:03 AM, Steve Brigham <steve@...> wrote:
?
Hi, i would also appreciate being a part of this conversation
On June 17, 2022 1:53 AM Michelle Laurie <michelle.k.laurie@...> wrote:
Bonjour Francois, Hello Fernando,?
Yes, I am very interested to discuss!?
I have some meetings next week that will be very basic. However I would like to invest in a better set up for a meeting in September.?
Can we arrange something the week of July 4th? We could do an online meeting? Fernando, we can then also meet up and do a hybrid with people that are interested.?
Thank you and I look forward to playing, learning and sharing on this :-)
Best,?
Michelle
--
Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
Steve Brigham
Principal
Public Engagement Associates
steve@...
www.publicengagementassociates.com
|
unfortunately I will be away for vacations on that week.
Available on the week before however.
--
Francois Lavallee , M.Sc.
Organizational biologist
|
Fran?ois Lavall¨¦e
Fernando Murray Loureiro
Arwen Bailey (Alliance of Bioversity and CIAT)
Louise, Peace Factory
Paul Nunesdea