Hi there! Does anyone know what the limitations are for joining from Web browser of Zoom?
I run a teamsession last Friday for a team of 8, some joined by web browser and mentioned that they can only see one speaker at the time.
As I will be running another session on Mondayfor a small team of 5? again I wonder:
- shall I spotlight all to make sure all participants are visible?
- are there any other limitations I should be aware of for the participants joining by web browser?
Many thanks in return for sharing your insights!
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I have tried to do hybrid events with some people in a room and some people remote. They have been many different configurations. I would have to double down on what Steve is saying of "One remote -> All remote"...? It almost never has good results to do the hybrid format.?
You might be able to do small clusters if everyone is small clusters, but for the most part, one on one remote is the pattern that works. That is, everyone is on their own computer.?
One of the key magical pieces of that, is that everyone is at a keyboard.So you are able to jointly edit files, to have side conversations, take notes, and otherwise digitally engage more richly.??
It supports voting/polling much much better. It supports the opportunity to share other resources like book lists or article references. If a conversation is happening, then when someone mentions a resource, some of the audience can get the link to that resource and post it into the notes, or into the chat.?
We often create a shared editiable?google doc for all of the participants to jointly edit. This leaves us with a reasonable draft of key issues at the end of the conversations.?
That is hard to do any other way.?
When you have more than a few people physically in the same space, with a remote person on the other side, then the conversations shift to one side or the other, but not both.? So someone gets cut out of the conversation.?
We have done information sessions, work sessions, even Angel investment pitches with these formats and learned the hard way about where it fails.
"One remote --> All remote"
On Thu, Nov 12, 2020 at 2:12 PM < p@...> wrote: Hello all,
Our client is proposing a set of blended face-to-face/ zoom workshops for participants from two different countries.
Their idea is to bring the participants from one country together in a room with a big screen, and have the participants from the other country:
- Either come together in another room with a big screen, and connect via Zoom
- Or each dial in to Zoom individually
The facilitator will dial in from her computer. A representative from the client will be present in the room (or rooms) where several people come together, and act as co-facilitator.
I would appreciate some advice here from people who have done something similar, with particular attention to the following questions for both case A and case B:
- How to establish effective communication between participants from the two countries?
- How to organise group work between people from the two countries without interference?
While these are the questions I could think of, you may know of questions I am forgetting to ask.
Thank you very much for any tips and tricks you may have!
Pete Sparreboom
Digital Catalyser ¨C Director, PHB Academy
Whatsapp: +33 677 817563
Skype: petesparreboom
?
--
JOHN SECHREST
Founder,?Seattle Angel Conference
? @sechrest
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Hello Tom
?
I have done it that way. One teeny but annoying glitch was that if you didn¡¯t invite at least one person, the meeting room name didn¡¯t appear, and so participants didn¡¯t know which room they were
in and couldn¡¯t move from room to room.
?
Alternatively, if you know who is going to come to the meeting, you can set up a new Team for those people ¨C then create as many Channels as you want breakout rooms, and give them meaningful names.
?For participants to move between rooms, you can either put the links on a document or put the links in the chat of the main Team plenary room, or participants can get around themselves by going from channel to channel.
?
To get them back, I usually ask for volunteers to pop from room to room and ask them to come back. They are about as responsive as when you say the same in a physical workshop and they are having
a good conversation!
?
All the best
?
arwen
?
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From: [email protected] <[email protected]>
On Behalf Of tom.underwood1 via groups.io
Sent: 10 November 2020 20:23
To: [email protected]
Subject: Re: [f4c-response] MS Teams #technology #facilitation
?
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?
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Warning:
External Sender, this email originated from outside of the organization. Do not click any links or open attachments unless you recognize the sender and know the content
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Dear Melinda,
In our team we regularly run complex sessions with breakouts in Teams - it does require some extra work/pairs of hands compared to zoom, but it can be done very effectively.
The main principal is creating several simultaneous meetings without 'lobbies', and calling these 'breakout 1, breakout 2 etc.'. You then need to copy the urls for these meetings and hyperlink them into the corresponding text 'breakout 1, breakout 2 etc.' You
can then paste this hyperlinked text into the chat in your main teams meeting so that when people click on the text 'breakout 1', for example, it will take them into a separate meeting titled 'breakout 1'.
The main difficulty is is making sure that people come back into the main meeting when the round of breakouts is over. To do this you want to make sure that you have opened up the chats for each of the breakout rooms in your chats area on teams in advance.
When the time comes, you can then send a link back to the main session into each of the chats in each breakout room (you will need to make sure to let participants know to press 'resume' when returning to the main session too).
This article gives the basics for this : . (Note that here they use a live document, such as google docs, as a place to keep the agenda with all the room links. You can do this, but we prefer to post the links to the breakout rooms into
the chat so that it becomes one click for participants to join the breakout.)
Also, breakout rooms should soon be coming as a function in Teams so it may not be that much longer that it requires this extra bit of work.
Hope that helps for starters!
Tom
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Hello Peter,
i look forward to seeing responses here!
One remote, all remote, would be my approach.?
Both A and B present a number of avoidable problems. I would not want to be the remote facilitator in either, unless it was to get some practice doing a very sub optimal thing.?
I look forward to hearing from others on this
steve
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Hello all,
Our client is proposing a set of blended face-to-face/ zoom workshops for participants from two different countries.
Their idea is to bring the participants from one country together in a room with a big screen, and have the participants from the other country:
- Either come together in another room with a big screen, and connect via Zoom
- Or each dial in to Zoom individually
The facilitator will dial in from her computer. A representative from the client will be present in the room (or rooms) where several people come together, and act as co-facilitator.
I would appreciate some advice here from people who have done something similar, with particular attention to the following questions for both case A and case B:
- How to establish effective communication between participants from the two countries?
- How to organise group work between people from the two countries without interference?
While these are the questions I could think of, you may know of questions I am forgetting to ask.
Thank you very much for any tips and tricks you may have!
Pete Sparreboom
Digital Catalyser ¨C Director, PHB Academy
Whatsapp: +33 677 817563
Skype: petesparreboom
?
|
Hi all,?
Thanks to those who have made a couple practice sessions in zoom. I hope to post / blog about it when time permits.?
In the meantime, in the spirit of sharing, here are the learnings in brief:?
Polls Poll icon disappears from menu bar once answered. Can¡¯t do a poll, if you are the host who set it up. ¡¤??????Setting up the poll during the meeting resulted in not everyone seeing it.? ¡¤??????In some cases, the poll came up on the phone / iPad but not desktop ¡¤??????Considered if it was a ¡®same name¡¯ issue, ¡®same account¡¯ issue.? ¡¤??????Unresolved.?
¡¤??????To note, there are glitches.? ? Random zoom tips Can¡¯t show your Zoom menu bars in share screen unless you set it up in advance on the website. On the website, under settings, its ¡®show zoom windows during screen share¡¯.? Chat tip: font size increase with command + (mac) and control + (PC) You can move people around in gallery to the position you like by hovering on the square and moving it. The host can also set this up and its viewed the same by participants.? ? Breakouts People joining with older versions of Zoom (or by phone) can¡¯t move themselves to a room or between. However the host can manually move them to a room.? People can log off upgrade and log back on really nicely and quickly. ¡¤??????From iPad ¨C the Leave Button ¨C once you press it you have option to leave breakout or leave the meeting. Perhaps note this to participants as there is hesitance to press a button that says Leave.? ¡¤??????? Ask for Help ¨C this asks the host to join for help in your breakout. If you are in the main room, the ? button is not available.? ¡¤??????If in breakout and using it as a pseudo plenary, remember no cloud recording. You must assign someone to record and share.? ¡¤??????Our experience with using the ¡®move yourself feature¡¯ in breakouts is that it works however when you change HOST in the middle of a session, the ability to move yourself gets removed. Only the new host can move people (manually).? ¡¤??????When host does breakouts where you move on your own, participant has breakouts in their menu bar (it appears), you need to hover over the number on the right to be asked to join the room of choice.? ? Joining by phone breakouts:?
¡¤????hosts need to move you, you don¡¯t see broadcasts or hear them. There is warning before room closes and you can leave early by pressing # only once you are notified. ? Spotlight -???????Host feature? -???????Panelists can remove spotlight -???????Co-host can also set spotlights and remove them. -???????max 4 on a phone -???????Best view in speaker mode as puts the people into main view (looks like a panel) -???????Non-spotlight people can share screen which knocks off the spotlight from the centre. -???????Only one screen can be shared at a time (to be confirmed in settings, more practice) -???????When spotlight is on, spotlit people can¡¯t unspotlight themselves (only hosts and co-hosts) -???????Note: pinning only spotlights on the individual computer, not for everyone.? You need to have the latest version to see people in front of their slides. Multiple slide sharing Screen sharing two people¡¯s slides. People can choose which slides to see in the screen sharing bar ¡®view options¡¯. Can¡¯t annotate the slides when the New ¡®overlay¡¯ view is on. Can¡¯t annotate the ¡®other¡¯ slides if you are displaying slides. From the chat: ? Ordering video view?- Hosts can set up the order of the videos in Gallery mode. e.g. order panelists in the order they speak in. Sharing music and slides - If someone has music sharing, someone else trying to share slides will take over and stop the music share. You can share slides and music from one account/computer.
Settings:? ¡¤??????On Android, Settings bottom right is the version number. ? Take care,? Michelle
-- Michelle Laurie michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
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Hello Michelle- how did this testing of new zoom features go? any summary you can share? I've heard about some of the new features, but have not heard of anyone actually using them yet.
We've actually been reaching out to facilitators to ask what's frustrated them about zoom breakouts, 200+ have responded so far, and their two most frequently mentioned frustrations, by far, are: 1.) It takes too much time to create breakouts and move participants in/out/between the groups; and 2.) once participants are in breakouts, the host can't speak into the groups to lead, facilitate, guide, instruct their participants. I heard zoom's new features addressed a portion of the former- participants can now move themselves between groups- but didn't read anything about the rest.
Curious to hear your group's findings if you'd be up to exchange notes (here our findings btw?).?
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Re: Assessment of online collaborative platform alternatives?
Hey Merle- Was looking through recent topics for something else, and stumbled across your post looking for a hybrid model training solution and wanted to share what we're beta testing. We've recently started rolling out a unique solution that combines live events with pre-recorded options for? asynchronous?sessions so that orgs can?deeply engage groups of people on their own schedule (24/7) without requiring a host to attend and lead every event. Here's a with a bit more info.?
Separate but loosely related- we've also been convening training leaders on virtual roundtables to connect and discuss how the training community has had to adapt to most companies moving to remote work during the pandemic. If you'd like to join a roundtable to brainstorm with other training leaders, we'd love to have you -> .?
Best of luck in your search!?
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I'll be totally honest and unashamed in my assessment of your problem and my response here. If you are looking for an open space and fluid environment to host your event/meeting, Zoom, Teams, Google Meet, pretty much all video conferencing solutions are not the place to look. I've created a platform specifically for that () which will address pretty much address exactly the issues you're highlighting; but you can also explore other options like those mentioned by others: qiqo chat, wonder, spatial chat, etc.?
Let me know if I can be of any other help.?
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Dear Melinda,
In our team we regularly run complex sessions with breakouts in Teams - it does require some extra work/pairs of hands compared to zoom, but it can be done very effectively.
The main principal is creating several simultaneous meetings without 'lobbies', and calling these 'breakout 1, breakout 2 etc.'. You then need to copy the urls for these meetings and hyperlink them into the corresponding text 'breakout 1, breakout 2 etc.' You can then paste this hyperlinked text into the chat in your main teams meeting so that when people click on the text 'breakout 1', for example, it will take them into a separate meeting titled 'breakout 1'.
The main difficulty is is making sure that people come back into the main meeting when the round of breakouts is over. To do this you want to make sure that you have opened up the chats for each of the breakout rooms in your chats area on teams in advance. When the time comes, you can then send a link back to the main session into each of the chats in each breakout room (you will need to make sure to let participants know to press 'resume' when returning to the main session too).
This article gives the basics for this : . (Note that here they use a live document, such as google docs, as a place to keep the agenda with all the room links. You can do this, but we prefer to post the links to the breakout rooms into the chat so that it becomes one click for participants to join the breakout.)
Also, breakout rooms should soon be coming as a function in Teams so it may not be that much longer that it requires this extra bit of work.
Hope that helps for starters!
Tom
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Dear Steve and all,
Is anyone an expert in Teams facilitation? I am facing a situation where the client is bound to teams but am feeling the limitations compared to Zoom. Would appreciate any support in the direction of breakout rooms. Thanks a lot, Melinda
On Tue, 3 Nov 2020 at 08:24, Steve McCann < steve@...> wrote: Teams and Zoom are wildly different!?
The description of doing it in Zoom is good. Personally I would do it with Qiqochat wrapped around Zoom, and ass in Wonder or Spatial Chat to create corridor tracks.?
judy Rees, my wife and business partner, ran her furst open space online unconference 6 years ago, when everybody said it was impossible. It isn¡¯t! Metaphorum celebrates it¡¯s 6th year on Dec 4th, already in Zoom, this is the first time in Qiqochat.?
In Teams the biggest challenge is going to be access. If they are ALL in the system, not visitors, I think you can hack it. If they are non system members then you are likely to have quite a nightmare!
love to hear how it goes
steve
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Thanks for organizing that call today, Michelle.? It takes a lot to organize a call like that, and that helps us?learn from each other efficiently.
There were some very interesting situations that you debugged with breakout rooms, hosts, the help button, etc on that call.? Lots of learning?for all of us.
With appreciation,
Lucas Cioffi Lead Software Engineer,? Scarsdale, NY 917-528-1831
On Fri, Nov 6, 2020 at 12:55 PM Amanda Fenton (she/her) via <amanda.fenton= [email protected]> wrote:
Hi Michelle!
I have done this many times on Zoom... even with group size of close to 100. Worked great in the way that John is describing (moving people into breakout rooms as they arrive, after a short hello). Then we close the breakout rooms a few mins before we start to bring everyone back to the main room. It's helpful to let people in from the waiting room in batches, so you can welcome a batch (say hi, quick explanation of what's happening), then pop them into breakout rooms, then welcome the next batch. With the tech host we just figure out the right rhythm - it doesn't really matter how large the batches are, it's just easier than letting folks in one at a time. And we let folks know they they can click "leave room" if they need to return to the main room while they are visiting.?
Hope that helps!
~ Amanda
Hi Michelle
Please send me the link for the session today. Thanks, Sian
Sian Madden MSc OD, CPF
Organization Purpose, Experience & Development for an Emerging Future
Phone: USA+443-871-5102
Facilitation impact gold award 2020
On Thu, Nov 5, 2020 at 5:28 PM Michelle Laurie <michelle.k.laurie@...> wrote: Dear facilitators,?
Has anyone used a greeter for larger meetings online??
A client has suggested using the main zoom room as a 'greeting' room and then people go to a breakout for the plenary sessions. She would then stay in the main room to guide people who come late. I have never done this but I am curious if you have.?
If so, anything I should be aware of??
As the plenary sessions will then have some breakouts, I am wondering how I would do breakouts if people are already in a 'breakout' room.?
Thank you in advance for your thoughts.?
As well, if anyone is interested in testing and trialing with different versions of zoom + different devices, there are a few us playing with this 9-10am PDT tomorrow, November 6th. Email me for the zoom link if you are keen.?
Best,?
Michelle
--
Michelle Laurie
Strategy-Assessment-Engagement-Faciltation
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Oops Michelle - that wasn't very clear. I haven't done it in the way that your client is suggesting, but in the way that John described. Apologies for any confusion!
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On November 6, 2020, "Amanda Fenton (she/her) via groups.io" <amanda.fenton@...> wrote:
Hi Michelle!
I have done this many times on Zoom... even with group size of close to 100. Worked great in the way that John is describing (moving people into breakout rooms as they arrive, after a short hello). Then we close the breakout rooms a few mins before we start to bring everyone back to the main room. It's helpful to let people in from the waiting room in batches, so you can welcome a batch (say hi, quick explanation of what's happening), then pop them into breakout rooms, then welcome the next batch. With the tech host we just figure out the right rhythm - it doesn't really matter how large the batches are, it's just easier than letting folks in one at a time. And we let folks know they they can click "leave room" if they need to return to the main room while they are visiting.?
Hope that helps!
~ Amanda
On November 6, 2020, Sian Madden <sianmadden@...> wrote: Hi Michelle
Please send me the link for the session today. Thanks, Sian
Sian Madden MSc OD, CPF
Organization Purpose, Experience & Development for an Emerging Future
Phone: USA+443-871-5102
Facilitation impact gold award 2020
On Thu, Nov 5, 2020 at 5:28 PM Michelle Laurie <michelle.k.laurie@...> wrote: Dear facilitators,?
Has anyone used a greeter for larger meetings online??
A client has suggested using the main zoom room as a 'greeting' room and then people go to a breakout for the plenary sessions. She would then stay in the main room to guide people who come late. I have never done this but I am curious if you have.?
If so, anything I should be aware of??
As the plenary sessions will then have some breakouts, I am wondering how I would do breakouts if people are already in a 'breakout' room.?
Thank you in advance for your thoughts.?
As well, if anyone is interested in testing and trialing with different versions of zoom + different devices, there are a few us playing with this 9-10am PDT tomorrow, November 6th. Email me for the zoom link if you are keen.?
Best,?
Michelle
--
Michelle Laurie
Strategy-Assessment-Engagement-Faciltation
|
Hi Michelle!
I have done this many times on Zoom... even with group size of close to 100. Worked great in the way that John is describing (moving people into breakout rooms as they arrive, after a short hello). Then we close the breakout rooms a few mins before we start to bring everyone back to the main room. It's helpful to let people in from the waiting room in batches, so you can welcome a batch (say hi, quick explanation of what's happening), then pop them into breakout rooms, then welcome the next batch. With the tech host we just figure out the right rhythm - it doesn't really matter how large the batches are, it's just easier than letting folks in one at a time. And we let folks know they they can click "leave room" if they need to return to the main room while they are visiting.?
Hope that helps!
~ Amanda
toggle quoted message
Show quoted text
On November 6, 2020, Sian Madden <sianmadden@...> wrote: Hi Michelle
Please send me the link for the session today. Thanks, Sian
Sian Madden MSc OD, CPF
Organization Purpose, Experience & Development for an Emerging Future
Phone: USA+443-871-5102
Facilitation impact gold award 2020
On Thu, Nov 5, 2020 at 5:28 PM Michelle Laurie <michelle.k.laurie@...> wrote: Dear facilitators,?
Has anyone used a greeter for larger meetings online??
A client has suggested using the main zoom room as a 'greeting' room and then people go to a breakout for the plenary sessions. She would then stay in the main room to guide people who come late. I have never done this but I am curious if you have.?
If so, anything I should be aware of??
As the plenary sessions will then have some breakouts, I am wondering how I would do breakouts if people are already in a 'breakout' room.?
Thank you in advance for your thoughts.?
As well, if anyone is interested in testing and trialing with different versions of zoom + different devices, there are a few us playing with this 9-10am PDT tomorrow, November 6th. Email me for the zoom link if you are keen.?
Best,?
Michelle
--
Michelle Laurie
Strategy-Assessment-Engagement-Faciltation
|
Hi Michelle
Please send me the link for the session today. Thanks, Sian
Sian Madden MSc OD, CPF Organization Purpose, Experience & Development for an Emerging Future Phone: USA+443-871-5102 Facilitation impact gold award 2020?
Dear facilitators,?
Has anyone used a greeter for larger meetings online??
A client has suggested using the main zoom room as a 'greeting' room and then people go to a breakout for the plenary sessions. She would then stay in the main room to guide people who come late. I have never done this but I am curious if you have.?
If so, anything I should be aware of??
As the plenary sessions will then have some breakouts, I am wondering how I would do breakouts if people are already in a 'breakout' room.?
Thank you in advance for your thoughts.?
As well, if anyone is interested in testing and trialing with different versions of zoom + different devices, there are a few us playing with this 9-10am PDT tomorrow, November 6th. Email me for the zoom link if you are keen.?
Best,?
Michelle
--
Michelle Laurie
Strategy-Assessment-Engagement-Faciltation
|
Re: Assessment of online collaborative platform alternatives!
For an evaluation of online tools for brainstorming and idea rating in virtual meetings (aka group decision-making), see my short list doc
?
?
and long list table:
?
?
I looked at over 80 tools and landed on GroupMap.com
?
-jd
?
?
Jason Diceman
Sr. Public Consultation Coordinator
Public Consultation Unit, PPF&A
?
?
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Re: Beyond polarity - Spirit of Canada Dialogues - Give back with your skills
It's happening!!
I am inviting you to join in a movement and experiment to host people
beyond polarizing dialogues in our communities!??? In Canada we
currently have many divisive issues.?? I feel a deep desire to not end
up further and further divided,? but to connect back with who we are as
people and what we want to create for a better world.? I believe
Canadians can be among world leaders in this regard.? If you feel the
same way, please consider joining this journey!
The Spirit of Canada project is launching with our first session of facilitators who would like to join the project!
Sign up today for the November on-boarding of hosts for the project!!??
Need more context first?? Join a Monday orientation call!
We are all finding this process inspiring, challenging and expansive!!?
We are having a great time! Please join in the growing movement!
BIG LOVE!
Kara
Hello dear facilitators!
I am inviting you to join in a movement and experiment to host people beyond polarizing dialogues in our communities!??? In Canada we currently have many divisive issues.?? I feel a deep desire to not end up further and further divided,? but to connect back with who we are as people and what we want to create for a better world.? I believe Canadians can be among world leaders in this regard.? If you feel the same way, please consider joining this journey!
The project is called the Spirit of Canada and our goal is to gather 50 facilitators from around the country to host heartfelt experiences in their communities, likely over zoom.? All the dialogues will feed into one harvest that shares the feeling of the Spirit of Canada.?? Our current heart aches and deep desires.
If you are curious, our first event is coming up Sept 12th as part of the global movement for Unity - the UP Convergence leading to Peace Day 2020!
Please join us!? Email me for details!?
BIG LOVE,
Kara Stonehouse
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Yes, I often will move people into the sub-rooms early, and then greet the people coming in and direct them to the right rooms.?
Then pull them back to the main room for the next phase of the conversation. However, this really only works well with small enough groups of people. Too many people coming in at once and you get things bogged down.?
Dear facilitators,?
Has anyone used a greeter for larger meetings online??
A client has suggested using the main zoom room as a 'greeting' room and then people go to a breakout for the plenary sessions. She would then stay in the main room to guide people who come late. I have never done this but I am curious if you have.?
If so, anything I should be aware of??
As the plenary sessions will then have some breakouts, I am wondering how I would do breakouts if people are already in a 'breakout' room.?
Thank you in advance for your thoughts.?
As well, if anyone is interested in testing and trialing with different versions of zoom + different devices, there are a few us playing with this 9-10am PDT tomorrow, November 6th. Email me for the zoom link if you are keen.?
Best,?
Michelle
--
Michelle Laurie
Strategy-Assessment-Engagement-Faciltation
--
JOHN SECHREST
Founder,?Seattle Angel Conference
? @sechrest
|
Dear facilitators,?
Has anyone used a greeter for larger meetings online??
A client has suggested using the main zoom room as a 'greeting' room and then people go to a breakout for the plenary sessions. She would then stay in the main room to guide people who come late. I have never done this but I am curious if you have.?
If so, anything I should be aware of??
As the plenary sessions will then have some breakouts, I am wondering how I would do breakouts if people are already in a 'breakout' room.?
Thank you in advance for your thoughts.?
As well, if anyone is interested in testing and trialing with different versions of zoom + different devices, there are a few us playing with this 9-10am PDT tomorrow, November 6th. Email me for the zoom link if you are keen.?
Best,?
Michelle
--
Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
|
Assessment of online collaborative platform alternatives!
Dear Catherine and all, ? I initiated such an assessment in spring, it has been growing quickly but is a little outdated by now. You are cordially invited to use it and to update it/ complement it with your knowledge and experiences! ? ? ? Ruth ? ? Mag.a Ruth Picker, E.MA ? ? 
Organisationsberatung Prozessbegleitung Coaching ? Kinderspitalg.4/13, 1090 Wien 0676/ 7346689
skype: ruth.picker4 ?
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Sara Huang
John Sechrest
Arwen Bailey (Alliance of Bioversity and CIAT)
Steve McCann
Julian Martinez
Lucas Cioffi
Amanda Fenton (she/her)
Sian Madden
AhaKara
