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Hi All,

Thank you very much for these great comments. Helen and I have been working further on this and your insights have stretched our thinking significantly.

Nancy: your mapping of features to activities is a very useful summary of our 'problem' when we have been trying to compare tools. Increasingly we are finding the need to work backwards from activities to features and then to tools when designing sessions. This is all the more important as the tech is landscape expanding so rapidly and as we move into a new context of vastly enhanced awareness of what is possible due to the massive uptake of virtual working during COVID. Following your comment we have been information gathering in our recent events to develop our understanding of what features our participants like and why they like them vis-a-vis the activity at hand.

Elise: building on the above, your catalogue of meeting technologies by functional category is the most comprehensive one that I have personally come across and I will certainly be sharing it! I do predict that this kind of categorisation will become increasingly difficult though as platforms seem to be increasingly merging lots of features.

Sean: these dimensions certainly challenge the taxonomy levels - I can see how a virtual session from level 1 and another from level 5 could be more similar in terms of their goals than two different events at level 5, for example. Linking this up with Nancy's work it seems that these are useful for providing a framework for making decisions about event design when mapped against the features of certain tools.? Another dimension we have also been thinking about a lot recently that may be a complement these is 'synchronous - asynchronous'. We think that there is an opportunity to challenge what needs to actually be done during a meeting (synchronous) and what could be extended between meetings or done even without meetings at all (asynchronous) in order to deliver greater freedom and flexibility.

Andrea: I think that engagement can rightly act as another dimension added to Sean's list . By this I am thinking about the directions of interactions e.g. does the information flow go from one to many, many to one, top down, bottom up etc.

Thank you all again for your insightful feedback, and we look forward to sharing more of our thoughts and findings with you as we continue this work.
Tom & Helen

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Hi Linda,

Happy to chip in. Cvent and many other event management systems work as "containers" with the links to the actual sessions in Zoom or any other videoconference platforms.

Do you know how many simultaneous sessions do they have planned? That would be the amount of Zoom rooms open at the same time. We've done this a couple of times.

If you go through this setup you'll need to have a tech host in each simultaenous breakout session, in order to provide co-host capabilities to the presenter, be the backup in case the presenter doesn't show up or internet blackout, etc. A knowledgable tech host who is just "opening" the room might be able to support two breakout sessions if they have two computers, if not you'll need someone there.

You'll need to look out for who's providing the Zoom accounts/rooms so you can take it into consideration in your budget.

I prefer better other platforms like Whova or Socio, much more intuitive.

If you need more input you can drop me a message,

Héctor Villarreal
hector.villarreal@...
+18297403500 whatsapp

All - I just joined this group today.

I have a prospective client who is using CVENT CrowdCompass and Online Event Guide as their conferencing platform for a conference with 150+ people, 32 breakout sessions plus 5 general sessions.? They had told me they were using Zoom meetings as their platform, but I just learned they're using CVENT CrowdCompass and Online Event Guide.? My client says: "Basically every time we bring up the Zoom integration piece of the conference, CVENT throws their hands up and says “oh that’s Zoom only – consult with them, not in our lane.”?

The project I'm talking them about is to coordinate all the session moderators and be the go-to person for all the moderator coordination and training/preparing their speakers.??

If they're having issues between CVENT and Zoom, I want to be sure I know what to expect. I am very knowledgeable about Zoom meetings with large 50-100 person groups.? But not CVENT?CrowdCompass and Online Event Guide.? Does anyone have experience with this specific set of platforms and can offer guidance or talk to me about what to be aware of and watch out for??

I haven't confirmed that I will be submitting a proposal yet, but I need to decide in the next day or so as the conference is last week of October!? Yes - they just decided to hire this out.

Thanks.
Linda

All - I just joined this group today.

I have a prospective client who is using CVENT CrowdCompass and Online Event Guide as their conferencing platform for a conference with 150+ people, 32 breakout sessions plus 5 general sessions.? They had told me they were using Zoom meetings as their platform, but I just learned they're using CVENT CrowdCompass and Online Event Guide.? My client says: "Basically every time we bring up the Zoom integration piece of the conference, CVENT throws their hands up and says “oh that’s Zoom only – consult with them, not in our lane.”?

The project I'm talking them about is to coordinate all the session moderators and be the go-to person for all the moderator coordination and training/preparing their speakers.??

If they're having issues between CVENT and Zoom, I want to be sure I know what to expect. I am very knowledgeable about Zoom meetings with large 50-100 person groups.? But not CVENT?CrowdCompass and Online Event Guide.? Does anyone have experience with this specific set of platforms and can offer guidance or talk to me about what to be aware of and watch out for??

I haven't confirmed that I will be submitting a proposal yet, but I need to decide in the next day or so as the conference is last week of October!? Yes - they just decided to hire this out.

Thanks.
Linda

Hi Sherry,
I’m a masters student trying to run a virtual ecocycle session next week! I would love to view the recording of this if possible!
Nancy

I registered, too, and am very hopeful about attending but I have another Zoom event that may overlap. Is it okay to arrive late (I know that's disruptive and I'll try to avoid it but cannot promise in this moment)???

I just joined this group, too late for this event, alas.? Would it be possible to see a recording?

I just realized that I missed this event by a week.? Any chance I can watch a recording?

Hi all,
Great to see this thread continuing.?
My client has been looking into the 'all in one' platforms like CVENT and WHOVA (has anyone used WHOVA?). They are apparently extremely professional, seamless and likely too costly. One thing I see missing in these platforms is the 'collaboration' part which you get from discussions in small groups.?
I will suggest looking into Quiqo Chat. I also think Thought Exchange could be a great middle ground if doing breakouts through zoom is deemed too 'risky' (i.e. might not be perfect). A combo of both is also possible.
If anyone has been experimenting and has lessons from the last couple months, please contact me as I would love to chat.?
Best,?
Michelle
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Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation

There's a FREE polling tool that works well:? .? It's simple to use and has some decent features.? Here's a pro/con list that a friend of mine did:

??

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Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation

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Dear all,

Mentimeter, Slido, Polls everywhere..... I believe these instrument all vary just a bit.

I am specifically looking for a tool which is billed monthly, like Zoom is offering.

As I will be using the tool for a hybrid event and the participants on site probably won't use to laptop but will have their phones to give input.

Any recommendation for a tool?

Thanks in advance!

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Hi Rowan,

in case you're into processing plain text files from the Linux console, here's what I use.

I'm assuming one is starting from the chat log file created by Zoom: meeting_saved_chat.txt

Cheers,
Rolf

Remove all privately sent messages

(leaves only messages sent to "Everyone")

sed '/^[0-2][0-9]\:[0-5][0-9]\:[0-5][0-9].*\(Privately\)/,/^[0-2][0-9]\:[0-5][0-9]\:[0-5][0-9]/{/^[0-2][0-9]\:[0-5][0-9]\:[0-5][0-9]/!d}; /^[0-2][0-9]\:[0-5][0-9]\:[0-5][0-9].*\(Privately\)/d' meeting_saved_chat.txt > only_messages_to_everyone.txt

a) Remove timestamp & "From", but leave Zoom's ugly "dangling" colon

(results in "John Doe : Hello World!")

sed 's/^[0-2][0-9]\:[0-5][0-9]\:[0-5][0-9]\s*From\ //' only_messages_to_everyone.txt > no_prefix.txt

b) Remove timestamp & "From", but make colon follow name directly

(results in "John Doe: Hello World!")

sed -r 's/^[0-2][0-9]\:[0-5][0-9]\:[0-5][0-9]\s*From (.*)\ \:/\1\:/' only_messages_to_everyone.txt > no_prefix.txt

c) Remove timestamp & "From" & name

(results in "Hello World!")

sed -r 's/^[0-2][0-9]\:[0-5][0-9]\:[0-5][0-9]\s*From (.*)\ \: //' only_messages_to_everyone.txt > no_prefix.txt

d) Remove timestamp & "From" & name, add blank line after each? message

(results in "Hello World!", followed by an empy line)

sed -r 's/^[0-2][0-9]\:[0-5][0-9]\:[0-5][0-9]\s*From (.*)\ \: /\n/' only_messages_to_everyone.txt > no_prefix.txt

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?If it works, it's right.? · ?Richtig ist, was funktioniert.?
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Hi Rowan, hi Sean -

This is what I do:

1. Paste Chat to Word
   
2. Convert Text To Table > Separate Text at ":"
   
3. Delete first three columns
4. Convert Table To Text > Separate Text with ":"
1. If necessary: Replace All ":^p" with "^p" (until no colons are left at the end of rows)
2. If necessary: Replace All "^p " with "^p" (until no spaces are left at the beginning of rows)
5. For Miro: Convert Text To Table again, then paste to Board.
   
6. For Mural: Paste to Board.
   

Hope this helps * Wiebke

Hi Sean,

Two main problems I am trying to solve:?

1. I am trying to find a way where I dont have to go through the notes from the chat and delete all to Names or dates to get a coherent document with minutes from a meeting.
2. I am trying find a quick way by which?I can take the content from the Zoom chat and add it to a list of post its in Miro or Mural without needing to manually delete all the times and names.

Hope that makes it a little more clear.

R

On Mon, 14 Sep 2020 at 10:28, Sean Murphy <skmurphy@...> wrote:

Rowan: What is the fundamental problem you are trying to solve?

Sean Murphy 408-252-9676

On Mon, Sep 14, 2020 at 7:37 AM Rowan Francis Simonsen <rowan.simonsen@...> wrote:

A quick question:?

Does anyone have experience with how to export the content of the zoom chat in a cleaned up version, without names and dates of each entry?

I am playing with the idea of copying into a spreadsheet and ordering all posts alphabetically and deleting all the lines that say "From...."

But it seems like there should?be an easier way.

Looking forward to hear what you are learning about this?

Cheers,

Rowan

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Rowan Francis Simonsen
Tel. +57 311 4790 656
E-mail:?rowan@...

Web:?

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Wiebke Herding (+31 61 55 073 66)
Managing Director
ON:SUBJECT | Momentum for Sustainability

wiebke@...