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Hi All,
Great to be involved with such a creative & generous community :-)
I just facilitated my first virtual workshop (whoop!), and luckily I had a tech co-host to help. I found it REALLY distracting and confusing though that I couldn't organise my screen to all?at once comfortably view:
- the screen I'm sharing (and slide controls) - Participants - Chat - 'Ribbon' view of attendees' faces - Zoom (host) controls
I can set the above view as a participant, but couldn't figure out how to do it as a host who's screen in being shared?
Any advice would be very greatly received!
Thanks, hope you're all staying well. -- Sharan Jaswal?07939 537535
Educator - Facilitator - Changemaker Clore Social Leadership Fellow 2018 Pronouns: she/her
|
Sharan, it is certainly a mind-bender to track everything at once. ?I facilitated a 6 1/2 hour online planning workshop yesterday. ?For the last 40 years, all of my revenue generating activity has been face-to-face (training, facilitation, Emceeing, keynoting). ?I didn’t get much sleep the night before, got up early with my adrenal glands pumping at full capacity and had to deal with a problem I thought I'd resolved the previous evening. Getting started (especially with the new Zoom protocols) was a heart-pounding experience (okay, perhaps I may be stretching things a bit for the story value). ?However, by the end of the Zoomathon, I was actually enjoying it. ?The most challenging part was monitoring the chat line; however, I suggested to the group that I would take a thorough look when they were in breakout groups (which I used liberally) and if it was urgent, to please text me. ?
There were just 22 participants—not sure how much of this would transfer to a much larger group—in that case having a co-host (or several that each have their own focus) would be very helpful.
Looking back, I think that keeping my expectations of myself low, while providing the best service possible to my client (we were all doing this for the first time together) turned out to be helpful.
Some of the experiments I included in the design (again, would not all translate to a larger group) included: - opening activity to get their voices in the common room: I asked them to briefly describe one thing that went well for them over the Easter weekend, and to ensure no two people tried to speak at the same time. ?This achieved a number of things: made a bridge from their weekend as parents, spouses, etc. to their role as business professionals; set a positive tone; began to reinforce the skills of listening closely and getting a feel for when they could speak without colliding with someone else (helpful in plenary as well as breakout conversations.?
- lots of breakout conversations, some at random, some within their work groups
- had three lengthy breaks over the 6 1/2 hours
- on the breaks, I showed several yoga clips (5-6 minutes long) of exercising in a chair so those who wished to, could do that as part of their break (most of them got me tied up in knots and raised my desire to become more physically flexible).
I realize none of the above helped me with the need to multi-task as you described below. ?Nevertheless, they made me feel a little more relaxed in dealing with everything that was going on with Zoom!
David Gouthro, CSP
The Consulting Edge
102-2221 Folkestone Way
West Vancouver, BC V7S 2Y6
(604) 926-6858
"How different our world would?be if collaboration triumphed over competition every time.”
[#calmference, #calmvention, #calm-versation]
URL:? LinkedIn Profile:?
Skype: davidgouthro
Twitter: @davidgouthro
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Hi All,
Great to be involved with such a creative & generous community :-)
I just facilitated my first virtual workshop (whoop!), and luckily I had a tech co-host to help. I found it REALLY distracting and confusing though that I couldn't organise my screen to all?at once comfortably view:
- the screen I'm sharing (and slide controls) - Participants - Chat - 'Ribbon' view of attendees' faces - Zoom (host) controls
I can set the above view as a participant, but couldn't figure out how to do it as a host who's screen in being shared?
Any advice would be very greatly received!
Thanks, hope you're all staying well. -- Sharan Jaswal?07939 537535
Educator - Facilitator - Changemaker Clore Social Leadership Fellow 2018 Pronouns: she/her
|
Hi Sharan. I had the same issue last week. When I started to share my screen it went to full screen. I went out of full screen. I clicked the link in top right that looks like a broken square. ? Then I narrowed the participant list and chat, so that I could see more of the rest of the screen. My host controls were across the top. The people showed down the side once I shared my screen, so I couldn’t see them all anymore (there were 11 of us in the meeting), but whoever was speaking did appear. ?I think I was able to see more aces by moving my participant list on one side and keeping chat on the other side (narrowing both of those panels as much as I could). ? Hope this helps – and I’d love to hear from other who have used same or different strategies to mine. ? Tammy Horne ?
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From: [email protected] <[email protected]> On Behalf Of Sharan Jaswal
Sent: April 15, 2020 10:45 AM
To: [email protected]
Subject: [f4c-response] How to optimise Host view on Zoom ? Hi All, Great to be involved with such a creative & generous community :-) I just facilitated my first virtual workshop (whoop!), and luckily I had a tech co-host to help. I found it REALLY distracting and confusing though that I couldn't organise my screen to all?at once comfortably view: - the screen I'm sharing (and slide controls) - 'Ribbon' view of attendees' faces - Zoom (host) controls
I can set the above view as a participant, but couldn't figure out how to do it as a host who's screen in being shared? Any advice would be very greatly received! Thanks, hope you're all staying well. -- Sharan Jaswal? 07939 537535 Educator - Facilitator - Changemaker Clore Social Leadership Fellow 2018
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I love your activities and use of breakouts, David. ?
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From: [email protected] <[email protected]> On Behalf Of David Gouthro
Sent: April 15, 2020 11:18 AM
To: [email protected]
Subject: Re: [f4c-response] How to optimise Host view on Zoom? Sharan, it is certainly a mind-bender to track everything at once. ?I facilitated a 6 1/2 hour online planning workshop yesterday. ?For the last 40 years, all of my revenue generating activity has been face-to-face (training, facilitation, Emceeing, keynoting). ?I didn’t get much sleep the night before, got up early with my adrenal glands pumping at full capacity and had to deal with a problem I thought I'd resolved the previous evening. Getting started (especially with the new Zoom protocols) was a heart-pounding experience (okay, perhaps I may be stretching things a bit for the story value). ?However, by the end of the Zoomathon, I was actually enjoying it. ?The most challenging part was monitoring the chat line; however, I suggested to the group that I would take a thorough look when they were in breakout groups (which I used liberally) and if it was urgent, to please text me. ? There were just 22 participants—not sure how much of this would transfer to a much larger group—in that case having a co-host (or several that each have their own focus) would be very helpful. Looking back, I think that keeping my expectations of myself low, while providing the best service possible to my client (we were all doing this for the first time together) turned out to be helpful. Some of the experiments I included in the design (again, would not all translate to a larger group) included: - opening activity to get their voices in the common room: I asked them to briefly describe one thing that went well for them over the Easter weekend, and to ensure no two people tried to speak at the same time. ?This achieved a number of things: made a bridge from their weekend as parents, spouses, etc. to their role as business professionals; set a positive tone; began to reinforce the skills of listening closely and getting a feel for when they could speak without colliding with someone else (helpful in plenary as well as breakout conversations.?
- lots of breakout conversations, some at random, some within their work groups
- had three lengthy breaks over the 6 1/2 hours
- on the breaks, I showed several yoga clips (5-6 minutes long) of exercising in a chair so those who wished to, could do that as part of their break (most of them got me tied up in knots and raised my desire to become more physically flexible).
I realize none of the above helped me with the need to multi-task as you described below. ?Nevertheless, they made me feel a little more relaxed in dealing with everything that was going on with Zoom!
The Consulting Edge
102-2221 Folkestone Way
West Vancouver, BC V7S 2Y6
(604) 926-6858
"How different our world would?be if collaboration triumphed over competition every time.”
[#calmference, #calmvention, #calm-versation] LinkedIn Profile:?
Skype: davidgouthro
Twitter: @davidgouthro
? Hi All, Great to be involved with such a creative & generous community :-) I just facilitated my first virtual workshop (whoop!), and luckily I had a tech co-host to help. I found it REALLY distracting and confusing though that I couldn't organise my screen to all?at once comfortably view: - the screen I'm sharing (and slide controls) - 'Ribbon' view of attendees' faces - Zoom (host) controls
I can set the above view as a participant, but couldn't figure out how to do it as a host who's screen in being shared? Any advice would be very greatly received! Thanks, hope you're all staying well. -- Sharan Jaswal? 07939 537535 Educator - Facilitator - Changemaker Clore Social Leadership Fellow 2018
?
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Hello I have been doing Zoom meeting extensively in the last month.. of course. The best way to experiement with it is to schedule a test run with trusted colleagues ?and PLAN your test . Here is : each slide I shared was a test and I commented ans asked questions to participants to see what they were seeing. It is iin French but you will see the gist of it.? That way you can play with the control in the SETTING panel of zoom. I use the dual monitor system and this might be a boon or a bane. I also show a dew slides at the beginning to make people aware of some technical ascpet of ZOOM and to mask for cooperation and tolerance from their part as we are all learning and experimenting together. Feel free to Zoom me is you want to make tests!!! flavallee@...? -- Francois Lavallee , M.Sc. Organizational biologist
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OOOPS... wrong link for the video test
here it is?
--
Francois Lavallee , M.Sc.
Organizational biologist
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I LOVE your idea of showing a yoga video at break!? Thanks for sharing that.? I'll def. be looking for a time I can use that tip!?
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On YouTube, if you search for Yoga with Adrienne [] she has a number of shorter practices as well as longer ones. ?I know nothing about yoga; however I like her personality. ?I’m sure there are lots of similar YouTube clips. ?Tried this as an experiment and it seemed to work! ?You just need to set your Zoom call to use computer audio when you are showing videos.
David Gouthro, CSP
The Consulting Edge
102-2221 Folkestone Way
West Vancouver, BC V7S 2Y6
(604) 926-6858
"How different our world would?be if collaboration triumphed over competition every time.”
[#calmference, #calmvention, #calm-versation]
URL:? LinkedIn Profile:?
Skype: davidgouthro
Twitter: @davidgouthro
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On Apr 16, 2020, at 10:55 AM, Robin Muretisch < robin@...> wrote:
I LOVE your idea of showing a yoga video at break!? Thanks for sharing that.? I'll def. be looking for a time I can use that tip!?
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Hi Sharan, One thing that might help: on your Participants and Chat windows, before you start screen sharing, there's a little dropdown at the top where you can select "Pop Out". When you set those windows to "Pop Out" (vs "Merge to Meeting Window") then when you start sharing, those windows will stay on top and visible.  Hope that helps, Michelle Futornick Stanford University
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Thank you all for all your wonderful input - will definitely continue to have a play around and try your suggestions :-)
On Thu, 16 Apr 2020 at 21:17, Michelle Futornick < futo@...> wrote: Hi Sharan,
One thing that might help: on your Participants and Chat windows, before you start screen sharing, there's a little dropdown at the top where you can select "Pop Out". When you set those windows to "Pop Out" (vs "Merge to Meeting Window") then when you start sharing, those windows will stay on top and visible.
Hope that helps,
Michelle Futornick
Stanford University
-- Sharan Jaswal?07939 537535
Educator - Facilitator - Changemaker Clore Social Leadership Fellow 2018 Pronouns: she/her
|
Hi Sharan,? I've previously struggled with this - great if you're a participant but not if you're a presenter.? However this week I worked out a new way of seeing my slides, participant cameras and the chat - It was a little convoluted but worked a treat!? A colleague shared my slides on their screen and gave me access to control the slides and this enabled me to see everything all together - just like a participant would see - slides, chat, polls & cameras.? However, if my colleague touched their screen they took over the control.? Next time I'll set up my ipad and laptop so I can manage both together.? With 400+ people joining the zoom plus live streaming on Youtube with 200+people it was a bit hairy but worked out great - I like seeing the participants cameras, it makes presenting so much easier. All the best, Zoe??
Zoe Lord
National Health Service - England?
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Hi all,
Zoom is not currently accessible to deaf and hard of hearing folks. There are no live autocaptions. There is an option to hire a third party captioning service or have someone actively transcribing the call while it is going on. These are not ideal solutions. Live autocaptions are more convenient. How are you making your calls accessible to deaf and hard of hearing folks? Google meet has very accurate live autocaptions.
Noah?
On Thursday, April 16, 2020, Zoelord via <Zoelord= [email protected]> wrote: Hi Sharan,?
I've previously struggled with this - great if you're a participant but not if you're a presenter.? However this week I worked out a new way of seeing my slides, participant cameras and the chat - It was a little convoluted but worked a treat!?
A colleague shared my slides on their screen and gave me access to control the slides and this enabled me to see everything all together - just like a participant would see - slides, chat, polls & cameras.? However, if my colleague touched their screen they took over the control.? Next time I'll set up my ipad and laptop so I can manage both together.?
With 400+ people joining the zoom plus live streaming on Youtube with 200+people it was a bit hairy but worked out great - I like seeing the participants cameras, it makes presenting so much easier.
All the best,
Zoe??
Zoe Lord
National Health Service - England?
|
The challenge Noah brings up is a subset (albeit a very important one) of a series of overarching challenges to take into consideration when facilitating online meetings. It is really tough to know what tool to use for what purpose. There are so many variables to consider, including: - accessibility and inclusiveness;
- constant barrage of new tools, improvements in existing tools, etc.;
- privacy issues;
- desired purpose/outcomes of the meeting;
- cost of technology (licensing, purchase, etc.)
- personal preferences of a wide variety of stakeholders, etc.
- regulatory requirements (e.g. servers must be in certain countries, or not in certain countries)
- reporting requirements;
- skill or comfort of the facilitator with tech tools;
- requirement for real-time technical support?
- etc.
Makes my head spin thinking about how to make the “right” decision regarding which tool(s) to use. ?There are so many options folks on this list are offering. ?Unfortunately the greater the variety of tools and opinions that are out there, the tougher it becomes to make a decision. Yet making a decision we must!
Not sure why I felt I had to comment on Noah’s comment/question--I think it was an alternative to heading for a drink (hot chocolate, of course)!
David Gouthro, CSP
The Consulting Edge
102-2221 Folkestone Way
West Vancouver, BC V7S 2Y6
(604) 926-6858
"How different our world would?be if collaboration triumphed over competition every time.”
[#calmference, #calmvention, #calm-versation]
URL:? LinkedIn Profile:?
Skype: davidgouthro
Twitter: @davidgouthro
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On Apr 16, 2020, at 3:48 PM, Noah Strauss < Els5343@...> wrote:
Hi all,
Zoom is not currently accessible to deaf and hard of hearing folks. There are no live autocaptions. There is an option to hire a third party captioning service or have someone actively transcribing the call while it is going on. These are not ideal solutions. Live autocaptions are more convenient. How are you making your calls accessible to deaf and hard of hearing folks? Google meet has very accurate live autocaptions.
Noah? On Thursday, April 16, 2020, Zoelord via <Zoelord= [email protected]> wrote: Hi Sharan,?
I've previously struggled with this - great if you're a participant but not if you're a presenter.? However this week I worked out a new way of seeing my slides, participant cameras and the chat - It was a little convoluted but worked a treat!?
A colleague shared my slides on their screen and gave me access to control the slides and this enabled me to see everything all together - just like a participant would see - slides, chat, polls & cameras.? However, if my colleague touched their screen they took over the control.? Next time I'll set up my ipad and laptop so I can manage both together.?
With 400+ people joining the zoom plus live streaming on Youtube with 200+people it was a bit hairy but worked out great - I like seeing the participants cameras, it makes presenting so much easier.
All the best,
Zoe??
Zoe Lord
National Health Service - England?
|
Zoom currently has a closed caption option that seems to work well—still in pilot stage, I believe. ?Seems to have pretty accurate live transcription—may help a bit. ?I have seen it in the webinar format, but not sure if it is (or will be) available in the meetings format.
David Gouthro, CSP
The Consulting Edge
102-2221 Folkestone Way
West Vancouver, BC V7S 2Y6
(604) 926-6858
"How different our world would?be if collaboration triumphed over competition every time.”
[#calmference, #calmvention, #calm-versation]
URL:? LinkedIn Profile:?
Skype: davidgouthro
Twitter: @davidgouthro
toggle quoted message
Show quoted text
On Apr 16, 2020, at 3:48 PM, Noah Strauss < Els5343@...> wrote:
Hi all,
Zoom is not currently accessible to deaf and hard of hearing folks. There are no live autocaptions. There is an option to hire a third party captioning service or have someone actively transcribing the call while it is going on. These are not ideal solutions. Live autocaptions are more convenient. How are you making your calls accessible to deaf and hard of hearing folks? Google meet has very accurate live autocaptions.
Noah? On Thursday, April 16, 2020, Zoelord via <Zoelord= [email protected]> wrote: Hi Sharan,?
I've previously struggled with this - great if you're a participant but not if you're a presenter.? However this week I worked out a new way of seeing my slides, participant cameras and the chat - It was a little convoluted but worked a treat!?
A colleague shared my slides on their screen and gave me access to control the slides and this enabled me to see everything all together - just like a participant would see - slides, chat, polls & cameras.? However, if my colleague touched their screen they took over the control.? Next time I'll set up my ipad and laptop so I can manage both together.?
With 400+ people joining the zoom plus live streaming on Youtube with 200+people it was a bit hairy but worked out great - I like seeing the participants cameras, it makes presenting so much easier.
All the best,
Zoe??
Zoe Lord
National Health Service - England?
|
Hi!? We met a long time ago at art of hosting the field!?
On Wed 15 Apr 2020 at 23:10, David Gouthro < david@...> wrote: Sharan, it is certainly a mind-bender to track everything at once.? I facilitated a 6 1/2 hour online planning workshop yesterday.? For the last 40 years, all of my revenue generating activity has been face-to-face (training, facilitation, Emceeing, keynoting).? I didn’t get much sleep the night before, got up early with my adrenal glands pumping at full capacity and had to deal with a problem I thought I'd resolved the previous evening. Getting started (especially with the new Zoom protocols) was a heart-pounding experience (okay, perhaps I may be stretching things a bit for the story value).? However, by the end of the Zoomathon, I was actually enjoying it.? The most challenging part was monitoring the chat line; however, I suggested to the group that I would take a thorough look when they were in breakout groups (which I used liberally) and if it was urgent, to please text me. ?
There were just 22 participants—not sure how much of this would transfer to a much larger group—in that case having a co-host (or several that each have their own focus) would be very helpful.
Looking back, I think that keeping my expectations of myself low, while providing the best service possible to my client (we were all doing this for the first time together) turned out to be helpful.
Some of the experiments I included in the design (again, would not all translate to a larger group) included: - opening activity to get their voices in the common room: I asked them to briefly describe one thing that went well for them over the Easter weekend, and to ensure no two people tried to speak at the same time.? This achieved a number of things: made a bridge from their weekend as parents, spouses, etc. to their role as business professionals; set a positive tone; began to reinforce the skills of listening closely and getting a feel for when they could speak without colliding with someone else (helpful in plenary as well as breakout conversations.?
- lots of breakout conversations, some at random, some within their work groups
- had three lengthy breaks over the 6 1/2 hours
- on the breaks, I showed several yoga clips (5-6 minutes long) of exercising in a chair so those who wished to, could do that as part of their break (most of them got me tied up in knots and raised my desire to become more physically flexible).
I realize none of the above helped me with the need to multi-task as you described below.? Nevertheless, they made me feel a little more relaxed in dealing with everything that was going on with Zoom!
David Gouthro, CSP
The Consulting Edge
102-
(604) 926-6858
"How different our world would?be if collaboration triumphed over competition every time.”
[#calmference, #calmvention, #calm-versation]
URL:? LinkedIn Profile:?
Skype: davidgouthro
Twitter: @davidgouthro
Hi All,
Great to be involved with such a creative & generous community :-)
I just facilitated my first virtual workshop (whoop!), and luckily I had a tech co-host to help. I found it REALLY distracting and confusing though that I couldn't organise my screen to all?at once comfortably view:
- the screen I'm sharing (and slide controls) - Participants - Chat - 'Ribbon' view of attendees' faces - Zoom (host) controls
I can set the above view as a participant, but couldn't figure out how to do it as a host who's screen in being shared?
Any advice would be very greatly received!
Thanks, hope you're all staying well. -- Sharan Jaswal?07939 537535
Educator - Facilitator - Changemaker Clore Social Leadership Fellow 2018 Pronouns: she/her
-- Kara Stonehouse
Cell:? (613) 600-8138
?
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Fran?ois Lavallée
Robin Muretisch
AhaKara