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Re: How to optimise Host view on Zoom


 

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Sharan, it is certainly a mind-bender to track everything at once. ?I facilitated a 6 1/2 hour online planning workshop yesterday. ?For the last 40 years, all of my revenue generating activity has been face-to-face (training, facilitation, Emceeing, keynoting). ?I didn¡¯t get much sleep the night before, got up early with my adrenal glands pumping at full capacity and had to deal with a problem I thought I'd resolved the previous evening. Getting started (especially with the new Zoom protocols) was a heart-pounding experience (okay, perhaps I may be stretching things a bit for the story value). ?However, by the end of the Zoomathon, I was actually enjoying it. ?The most challenging part was monitoring the chat line; however, I suggested to the group that I would take a thorough look when they were in breakout groups (which I used liberally) and if it was urgent, to please text me. ?

There were just 22 participants¡ªnot sure how much of this would transfer to a much larger group¡ªin that case having a co-host (or several that each have their own focus) would be very helpful.

Looking back, I think that keeping my expectations of myself low, while providing the best service possible to my client (we were all doing this for the first time together) turned out to be helpful.

Some of the experiments I included in the design (again, would not all translate to a larger group) included:
  • opening activity to get their voices in the common room: I asked them to briefly describe one thing that went well for them over the Easter weekend, and to ensure no two people tried to speak at the same time. ?This achieved a number of things: made a bridge from their weekend as parents, spouses, etc. to their role as business professionals; set a positive tone; began to reinforce the skills of listening closely and getting a feel for when they could speak without colliding with someone else (helpful in plenary as well as breakout conversations.?
  • lots of breakout conversations, some at random, some within their work groups
  • had three lengthy breaks over the 6 1/2 hours
  • on the breaks, I showed several yoga clips (5-6 minutes long) of exercising in a chair so those who wished to, could do that as part of their break (most of them got me tied up in knots and raised my desire to become more physically flexible).

I realize none of the above helped me with the need to multi-task as you described below. ?Nevertheless, they made me feel a little more relaxed in dealing with everything that was going on with Zoom!

Cheers,

David




David Gouthro, CSP
The Consulting Edge
102-2221 Folkestone Way
West Vancouver, BC V7S 2Y6
(604) 926-6858

"How different our world would?be if collaboration triumphed over competition every time.¡±
[#calmference, #calmvention, #calm-versation]

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On Apr 15, 2020, at 9:45 AM, Sharan Jaswal <sharankjaswal@...> wrote:

Hi All,

Great to be involved with such a creative & generous community :-)

I just facilitated my first virtual workshop (whoop!), and luckily I had a tech co-host to help. I found it REALLY distracting and confusing though that I couldn't organise my screen to all?at once comfortably view:

- the screen I'm sharing (and slide controls)
- Participants
- Chat
- 'Ribbon' view of attendees' faces
- Zoom (host) controls

I can set the above view as a participant, but couldn't figure out how to do it as a host who's screen in being shared?

Any advice would be very greatly received!

Thanks, hope you're all staying well.
--
Sharan Jaswal?
07939 537535

Educator - Facilitator - Changemaker
Clore Social Leadership Fellow 2018
Pronouns: she/her





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