Re: Help mis-using Liberating Structures
Hi Mark
For performance focused orgs, where senior leadership and management does not listen/hear, the fish bowl worked very well, in my experience.? Happy to talk about this offline.
The method/s selected for your design?will depend on the specific goals of the client, in tandem with your guidance.
Largest volume of info in the shortest time would be a survey (possibly anonymous) but this is a step in the "listening" process. Deep, authentic? dialogue in a short time...these parts you can customize based on the highlights from the data above.? An approach...
I paid attention?to equalizing participant?voices, and believe?there are a number of things that can be done in this regard.
Design depends on: How many people?? Online? How many sessions?? How long in total?? Purpose & objectives etc
Hope this helps a bit :) Best Sian
Sian Madden MSc OD, CPF Organization Purpose, Experience & Development for an Emerging Future Phone: USA+443-871-5102 Facilitation impact gold award winner 2020?
On Fri, Mar 12, 2021 at 11:40 AM Mark Levison < mark@...> wrote: I fully understand that the request I'm about to make is a mis-use of Liberating Structures, also that this maybe the wrong forum. Nonetheless I will plow ahead.
I'm working with a client organization that has decided?it wishes to be more Agile. (I would prefer to say effective/resilient). One of things that have?come up is that their senior?management pays limited attention to what they say. They also note that their management likes to hear what consultants have to say. (Concerning).
So I offered to act as a lightning rod. They will share with me what challenges they see on their path to effectiveness/resilience (hmm micromanagement). I will rephrase so it's not attributable to them and management will hear.
Given that context?which LS would you mis-use to get the largest volume of information shared, with the greatest speed? I also want them to be inspired by each?other. Side effect: I want to introduce them to the power of LS.?
My first thought was a fish bowl.?
What structure would you use?
Thanks Mark
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Help mis-using Liberating Structures
I fully understand that the request I'm about to make is a mis-use of Liberating Structures, also that this maybe the wrong forum. Nonetheless I will plow ahead.
I'm working with a client organization that has decided?it wishes to be more Agile. (I would prefer to say effective/resilient). One of things that have?come up is that their senior?management pays limited attention to what they say. They also note that their management likes to hear what consultants have to say. (Concerning).
So I offered to act as a lightning rod. They will share with me what challenges they see on their path to effectiveness/resilience (hmm micromanagement). I will rephrase so it's not attributable to them and management will hear.
Given that context?which LS would you mis-use to get the largest volume of information shared, with the greatest speed? I also want them to be inspired by each?other. Side effect: I want to introduce them to the power of LS.?
My first thought was a fish bowl.?
What structure would you use?
Thanks Mark
|
Ann,
What a small and beautiful world! I worked with Tostan more than a decade ago, and since then have had some experience connecting and keeping connected groups of West African learners.
I'll share two main thoughts and would be delighted to chat more: - Tool = Slack?: If a WhatsApp group exists, they're going to stay on it, but it's too tough to organize and manage content and learning on there - especially when 50%+ of that content consists of hellos and photos, which is valuable for the community but tends to drown any questions or insights. Use something that is smartphone-friendly and, once downloaded, is not too heavy on bandwidth. I've had success with getting people on Slack, explaining it as basically a multi-channel WhatsApp group, but with some necessary handholding and tech support for the transition, and with initial low expectations that conversations will automatically streamline into the various thematic channels. You can also feed in new apps as the community becomes more comfortable: programmed reminders about upcoming events, Donut to match people together, workflows (if you have a Slack subscription), etc. You might also consider Facebook, especially since some data plans include free connection time for Facebook Lite, but the Facebook platform has its limits and reputation. I'm curious about the Mighty Networks platform, and it's probably worth looking into more. I've done some prototyping but don't have direct experience running a CoP on it, although it seems to have great potential for providing CoP-embedded mini-courses and more structured learning as well. Whatever you select, consider eventually closing the WhatsApp group, as tough as that may be, and hosting a few live events that are held in or at least launched from the CoP space - maybe especially to introduce/induct new members into the larger group?
- Language accessibility = bidirectional translation bots + voice message?: I've just recently tested bidirectional translation bots in Slack, and I think?I have a solution for automatic translation of messages, involving purchasing two bots (freemium, based on number of characters translated) and pointing each at a major language, so that one translates into French and another translates into English. Once you set these bots up, then individual users do not have to do anything! Local languages are tougher to account for, but you could check out Slack's voice message apps so that those who are neo-literate and/or have a primary language that is not frequently written could at least share a message that is understandable to some in the space.
Cheers, Sarah
Facilitator, Trainer, Coach, Learner? (Virtual & In-Person)??|??
Ed.M.,?Learning?&?Teaching?Program |?Harvard Graduate School of Education Associate Certified Coach (ACC) | Learning Travel Blogger ? | ??
On Tue, Mar 9, 2021 at 11:23 AM Ann Hendrix-Jenkins < annhjenkins@...> wrote: Dear Colleagues,
I am working on setting up a new community of practice with mainly West Africans who have taken the Community Empowerment Program training?with?
Right now the intended members are super active, organically in Whatsapp groups -- one group for each training (since they bond so intensely in the 10 day training). But the groups are proliferating and it is time for something more intentional and that could interconnect different groups of "trainees." Right now they range from high-level African professionals and government officials to disbursed subnational and local leaders of civil society groups, local governments and more across five countries.?
I am finding out more about their tech availability and preferences but do know they have no problem using Whatsapp.?Also there are English and French groups, and many speak local languages.?
Does anyone have any experience or thoughts about this context...any promising ideas, or lessons learned the hard way?
Thanks so much, Ann __________________ Ann Hendrix-Jenkins
Community and Collective Vision and Action Based in Jerusalem, Time zone: UTC+2
|
Dear Colleagues,
I am working on setting up a new community of practice with mainly West Africans who have taken the Community Empowerment Program training?with?
Right now the intended members are super active, organically in Whatsapp groups -- one group for each training (since they bond so intensely in the 10 day training). But the groups are proliferating and it is time for something more intentional and that could interconnect different groups of "trainees." Right now they range from high-level African professionals and government officials to disbursed subnational and local leaders of civil society groups, local governments and more across five countries.?
I am finding out more about their tech availability and preferences but do know they have no problem using Whatsapp.?Also there are English and French groups, and many speak local languages.?
Does anyone have any experience or thoughts about this context...any promising ideas, or lessons learned the hard way?
Thanks so much, Ann __________________ Ann Hendrix-Jenkins
Community and Collective Vision and Action Based in Jerusalem, Time zone: UTC+2
|
Re: over 50 people on Teams
On Fri, Mar 5, 2021 at 7:24 PM christine koehler < chrisihab@...> wrote:
Hi Enrico?
Interesting to hear that iOS users (I am one of them ;)) have difficulties with it.?
Testing for sure. But if ?hardware pb, sounds difficult to solve without Microsoft..
Thanks for your story Enrico, definitively important to know It was actually the Teams app on OSX (meaning macbooks), when I tested the Teams app on iOS (iPhone and iPad) breakouts worked fine?
I bet there is still some Windows 95 code lying around??¡á??
--
? Work with me? ? Read my blog? ? Live training, online tools for experienced facilitators? ? Listen my Agile Retrospectives Podcast?
|
Re: Zoom Breakout Rooms - mixing participants up in different rounds?
Ouch!
I've never had success with re-assigning people to Breakout Groups - and a big part is that there can be the difference between provided emails and the ones they actually use to join Zoom.
I supported a large meeting recently, 500 participants each day for 4 days. We used these tips to help: - Strongly promote using the latest version of Zoom to be able to move themselves into Breakout groups (we had 15 rooms, each labelled by number and topic)
- Sharing a tip sheet so they could see in advance how to do this?
- Participants knew which group to join (they had selected workshop?topics in advance), so we asked them to rename themselves so we and they could easily see where they were supposed to be (listing group number first, followed by their name)
- We had the host and 2 co-hosts available to move into the rooms any people who were unable to move themselves. By the final day, there were far fewer people needing help!
@Rebecca - our experience was that mobile phone users could join breakout groups, the icon to join is in the top corner of their screen rather than in the toolbar.
** Based in Washington D.C, supporting organizations globally! **
On Fri, Mar 5, 2021 at 3:16 PM Rebecca Bittner < rebecca@...> wrote: Bummer that you had to manage these pain points but appreciate you sharing your learning and theories! I'll see if I can test any of them via my Mac in my sessions next week. I did read that breakout rooms don't work at all for mobile users, so we're planning the main room as a "breakout room" for those that call in on phones.
(We do run Mac OS, Windows, and Linux from our home office in case anyone ever wants to test these issues further.) On Fri, Mar 5, 2021 at 12:03 PM John Sechrest < sechrest@...> wrote: I just had a bit of disaster last night with the zoom breakout rooms.?
There are 4 models of how to do break out rooms: 1) Assign people by hand 2) Pre-assign people from a list 3) Assign people automatically (notice that this is not random)? 4) let people pick.?
I had two issues.? First,(I believe that) on my Linux system that the options to adjust rooms is somewhat reduced compared to the normal MS/Apple versions. IE, there are versionitis issues between different systems.? This made switching from the pre-assigned to something else not work, because of what I believe was a bug.?
Secondly, when you pick one, you can't then do another one.
IE, I had two groups of people. The first group I wanted to pre-assign, then the second group, I wanted them to go to where they wanted to go.... Nope. Can't do that.?
Either pre-assign everyone, or let people go where they want.
Once you pre-assign people, you can't change that assignment. IE, they always go to the same place, you can't have like 3 combinations of breakout rooms and switch from one seating arrangement to another.?
We have 2 big groups of people (80 in one set, 40 in the other), We want 10 from the first set and 4 from the second set in each room. Sadly, we don't actually know all of the names of everyone coming, so there is some slop with pre-assignment that wont work. Even worse, the email we have and the email that they use for zoom are not necessarily the same... Lots of hand work.?
When you have LONG lists of people, it is hard to find people, then map them to the right room in real time.?
So 1) assigning by hand it a pain when you starting getting a lot of people 2) Pre-assigning is too rigid and has lots of sharp edges 3) automatic assignment does not know about sets, nor does it do random correctly 4) letting people choose requires everyone be at the latest version.?
Sharp edges all around.?
On Wed, Mar 3, 2021 at 3:22 PM Michael Randel < Michael@...> wrote: I agree with Mila - don't create a new room, just open the existing layout. ** Based in Washington D.C, supporting organizations globally! **
On Wed, Mar 3, 2021 at 6:50 AM Nancy Settle-Murphy < nancy@...> wrote: Hi Michael,
I've found that the Zoom breakout feature truly is random each time, so sometimes I have been with one or two of the same people for a few breakouts in a row, and other times, each group is brand new to me.?
If you want an all-new configuration each time, whoever is running the breakouts can see who's in which room before sending?them to their breakouts, and can make some quick switches (especially if someone else is keeping participants occupied for the few seconds this takes). The other, less elegant option is for the breakout room manager to quickly switch people once they're in breakouts (with an advance warning this might happen, so they're not completely startled). This can be pretty disruptive and off-putting, though, especially if time is tight.
A related question I have: How can we put people back in the same breakouts as before? I keep hoping there's an easy way to do this, without having to go through some of what I described above.
Regards, Nancy
Nancy Settle-MurphyGuided Insights - Tel: (01) 978.263.2545 ? ? Skype: nsmurphy2545 ? ?Twitter: nsettlemurphy Pronouns: She/her/hers
Helping organizations thrive in the virtual world since 1994
--
JOHN SECHREST
Founder,?Seattle Angel Conference
? @sechrest
|
Re: Zoom Breakout Rooms - mixing participants up in different rounds?
Bummer that you had to manage these pain points but appreciate you sharing your learning and theories! I'll see if I can test any of them via my Mac in my sessions next week. I did read that breakout rooms don't work at all for mobile users, so we're planning the main room as a "breakout room" for those that call in on phones.
(We do run Mac OS, Windows, and Linux from our home office in case anyone ever wants to test these issues further.)
On Fri, Mar 5, 2021 at 12:03 PM John Sechrest < sechrest@...> wrote: I just had a bit of disaster last night with the zoom breakout rooms.?
There are 4 models of how to do break out rooms: 1) Assign people by hand 2) Pre-assign people from a list 3) Assign people automatically (notice that this is not random)? 4) let people pick.?
I had two issues.? First,(I believe that) on my Linux system that the options to adjust rooms is somewhat reduced compared to the normal MS/Apple versions. IE, there are versionitis issues between different systems.? This made switching from the pre-assigned to something else not work, because of what I believe was a bug.?
Secondly, when you pick one, you can't then do another one.
IE, I had two groups of people. The first group I wanted to pre-assign, then the second group, I wanted them to go to where they wanted to go.... Nope. Can't do that.?
Either pre-assign everyone, or let people go where they want.
Once you pre-assign people, you can't change that assignment. IE, they always go to the same place, you can't have like 3 combinations of breakout rooms and switch from one seating arrangement to another.?
We have 2 big groups of people (80 in one set, 40 in the other), We want 10 from the first set and 4 from the second set in each room. Sadly, we don't actually know all of the names of everyone coming, so there is some slop with pre-assignment that wont work. Even worse, the email we have and the email that they use for zoom are not necessarily the same... Lots of hand work.?
When you have LONG lists of people, it is hard to find people, then map them to the right room in real time.?
So 1) assigning by hand it a pain when you starting getting a lot of people 2) Pre-assigning is too rigid and has lots of sharp edges 3) automatic assignment does not know about sets, nor does it do random correctly 4) letting people choose requires everyone be at the latest version.?
Sharp edges all around.?
On Wed, Mar 3, 2021 at 3:22 PM Michael Randel < Michael@...> wrote: I agree with Mila - don't create a new room, just open the existing layout. ** Based in Washington D.C, supporting organizations globally! **
On Wed, Mar 3, 2021 at 6:50 AM Nancy Settle-Murphy < nancy@...> wrote: Hi Michael,
I've found that the Zoom breakout feature truly is random each time, so sometimes I have been with one or two of the same people for a few breakouts in a row, and other times, each group is brand new to me.?
If you want an all-new configuration each time, whoever is running the breakouts can see who's in which room before sending?them to their breakouts, and can make some quick switches (especially if someone else is keeping participants occupied for the few seconds this takes). The other, less elegant option is for the breakout room manager to quickly switch people once they're in breakouts (with an advance warning this might happen, so they're not completely startled). This can be pretty disruptive and off-putting, though, especially if time is tight.
A related question I have: How can we put people back in the same breakouts as before? I keep hoping there's an easy way to do this, without having to go through some of what I described above.
Regards, Nancy
Nancy Settle-MurphyGuided Insights - Tel: (01) 978.263.2545 ? ? Skype: nsmurphy2545 ? ?Twitter: nsettlemurphy Pronouns: She/her/hers
Helping organizations thrive in the virtual world since 1994
--
JOHN SECHREST
Founder,?Seattle Angel Conference
? @sechrest
|
Re: Zoom Breakout Rooms - mixing participants up in different rounds?
I just had a bit of disaster last night with the zoom breakout rooms.?
There are 4 models of how to do break out rooms: 1) Assign people by hand 2) Pre-assign people from a list 3) Assign people automatically (notice that this is not random)? 4) let people pick.?
I had two issues.? First,(I believe that) on my Linux system that the options to adjust rooms is somewhat reduced compared to the normal MS/Apple versions. IE, there are versionitis issues between different systems.? This made switching from the pre-assigned to something else not work, because of what I believe was a bug.?
Secondly, when you pick one, you can't then do another one.
IE, I had two groups of people. The first group I wanted to pre-assign, then the second group, I wanted them to go to where they wanted to go.... Nope. Can't do that.?
Either pre-assign everyone, or let people go where they want.
Once you pre-assign people, you can't change that assignment. IE, they always go to the same place, you can't have like 3 combinations of breakout rooms and switch from one seating arrangement to another.?
We have 2 big groups of people (80 in one set, 40 in the other), We want 10 from the first set and 4 from the second set in each room. Sadly, we don't actually know all of the names of everyone coming, so there is some slop with pre-assignment that wont work. Even worse, the email we have and the email that they use for zoom are not necessarily the same... Lots of hand work.?
When you have LONG lists of people, it is hard to find people, then map them to the right room in real time.?
So 1) assigning by hand it a pain when you starting getting a lot of people 2) Pre-assigning is too rigid and has lots of sharp edges 3) automatic assignment does not know about sets, nor does it do random correctly 4) letting people choose requires everyone be at the latest version.?
Sharp edges all around.?
On Wed, Mar 3, 2021 at 3:22 PM Michael Randel < Michael@...> wrote: I agree with Mila - don't create a new room, just open the existing layout. ** Based in Washington D.C, supporting organizations globally! **
On Wed, Mar 3, 2021 at 6:50 AM Nancy Settle-Murphy < nancy@...> wrote: Hi Michael,
I've found that the Zoom breakout feature truly is random each time, so sometimes I have been with one or two of the same people for a few breakouts in a row, and other times, each group is brand new to me.?
If you want an all-new configuration each time, whoever is running the breakouts can see who's in which room before sending?them to their breakouts, and can make some quick switches (especially if someone else is keeping participants occupied for the few seconds this takes). The other, less elegant option is for the breakout room manager to quickly switch people once they're in breakouts (with an advance warning this might happen, so they're not completely startled). This can be pretty disruptive and off-putting, though, especially if time is tight.
A related question I have: How can we put people back in the same breakouts as before? I keep hoping there's an easy way to do this, without having to go through some of what I described above.
Regards, Nancy
Nancy Settle-MurphyGuided Insights - Tel: (01) 978.263.2545 ? ? Skype: nsmurphy2545 ? ?Twitter: nsettlemurphy Pronouns: She/her/hers
Helping organizations thrive in the virtual world since 1994
--
JOHN SECHREST
Founder,?Seattle Angel Conference
? @sechrest
|
Re: over 50 people on Teams
Hi Enrico?
Interesting to hear that iOS users (I am one of them ;)) have difficulties with it.?
Testing for sure. But if ?hardware pb, sounds difficult to solve without Microsoft..
Thanks for your story Enrico, definitively important to know
Hi Sarah
Thank you so much for detailed instructions. Indeed, it is not easy for people to realize that mobile and web version give a very different experience. (Same with Zoom)
Interesting to learn that you can assign people to one room only, thanks for the information !
Hi Gabriela
That¡¯s an interesting hack. Especially if you are working regularly with same group.
Interestingly enough, one of my client say that channels don¡¯t work well for them and prefer the main room +/breakout system.?
As I don't see why channels don¡¯t work for them, I have no arguments. That¡¯s frustrating. ;)
But I¡¯ll keep this in mind ?
I am opening a google doc with all answers. I¡¯ll add all new stories in them
My intention is to get an idea of te issues and eventually, to share with IT dit of client to get them realize that there ARE issues.
Or
If there are ways to run large participatory meetings properly on MS Teams, to be aware of best practices. (Finger crossed)
All your stories are welcome. ;)
Christine?
toggle quoted message
Show quoted text
Le 5 mars 2021 ¨¤ 12:56, Enrico Teotti < enrico@...> a ¨¦crit :
I had pretty bad experiences with breakout in teams.
I purposely run a session on it to test it in a safe space.?
Some people (on os x clients) were not able to join and were bumped out of the meeting when they were assigned to breakouts. I¡¯d suggest to test before hand ;(
On Fri, Mar 5, 2021 at 11:58 AM christine koehler < chrisihab@...> wrote:
Hi everyone,
As some of you, I have clients who say a definitive no to Zoom.
So my question is for MS teams users : did you have meetings with over 50 participants on Teams, working with breakout rooms (possibly 2 different rounds, 1 with 2 or 3 people, one with 4 or 5) . How did it go ?
I know breakout rooms feature is enabled, but as it is quite recent, I wonder if it has the fluidity I need.
I would really appreciate some stories..
Have a good day
Christine?
--?
? Work with me?
? Read my blog?
? Live training, online tools for experienced facilitators?
? Listen my Agile Retrospectives Podcast?
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Re: over 50 people on Teams
Hi Christine,? I have been teaching using MS Teams since September. In my experience, breakout rooms are really clunky and lack flexibility. The solution I found was to create channels and name them as breakout rooms. In the plenary, I give the group a schedule ( you can't close a meeting in a channel as you close a breakout room in Zoom) and appoint a person to start a meeting in each channel (anybody can start a different meeting and confusion can occur). My students got used to it, and I can jump from a meeting to another. I don't know how well would it work with a one off meeting.? After trying breakout rooms a couple of times and having to deal with stranded participants,? this solution worked for me.
Best of luck, Gabriela?
On Fri 5 Mar 2021, 10:58 christine koehler, < chrisihab@...> wrote: Hi everyone,
As some of you, I have clients who say a definitive no to Zoom.
So my question is for MS teams users : did you have meetings with over 50 participants on Teams, working with breakout rooms (possibly 2 different rounds, 1 with 2 or 3 people, one with 4 or 5) . How did it go ?
I know breakout rooms feature is enabled, but as it is quite recent, I wonder if it has the fluidity I need.
I would really appreciate some stories..
Have a good day
Christine?
|
Re: over 50 people on Teams
I recently hosted a breakout session with 5 groups and over 50 people total. I gave folks instructions in advance to make sure to use an updated version of Teams. The desktop version should automatically update, but if they were using mobile devices I instructed?them to update the device in advance. I also made sure to tell people to use the app rather than the browser view. I kept that main room as breakout room one, so that folks who joined by phone or perhaps got kicked out would have a space.? It went relatively smoothly. However, I discovered that I could only assign folks?to one room and have them return to home. I had hoped I would be able to move someone into a separate group?if they returned to the breakout?room, and this was not the case.
On Fri, Mar 5, 2021 at 5:58 AM christine koehler < chrisihab@...> wrote: Hi everyone,
As some of you, I have clients who say a definitive no to Zoom.
So my question is for MS teams users : did you have meetings with over 50 participants on Teams, working with breakout rooms (possibly 2 different rounds, 1 with 2 or 3 people, one with 4 or 5) . How did it go ?
I know breakout rooms feature is enabled, but as it is quite recent, I wonder if it has the fluidity I need.
I would really appreciate some stories..
Have a good day
Christine?
-- Sarah Quintal, Energy and Resiliency Analyst, WSP USA
t:?607-425-6316?|?
|
Re: over 50 people on Teams
I had pretty bad experiences with breakout in teams.
I purposely run a session on it to test it in a safe space.?
Some people (on os x clients) were not able to join and were bumped out of the meeting when they were assigned to breakouts. I¡¯d suggest to test before hand ;(
On Fri, Mar 5, 2021 at 11:58 AM christine koehler < chrisihab@...> wrote: Hi everyone,
As some of you, I have clients who say a definitive no to Zoom.
So my question is for MS teams users : did you have meetings with over 50 participants on Teams, working with breakout rooms (possibly 2 different rounds, 1 with 2 or 3 people, one with 4 or 5) . How did it go ?
I know breakout rooms feature is enabled, but as it is quite recent, I wonder if it has the fluidity I need.
I would really appreciate some stories..
Have a good day
Christine?
--
? Work with me? ? Read my blog? ? Live training, online tools for experienced facilitators? ? Listen my Agile Retrospectives Podcast?
|
Hi everyone,
As some of you, I have clients who say a definitive no to Zoom.
So my question is for MS teams users : did you have meetings with over 50 participants on Teams, working with breakout rooms (possibly 2 different rounds, 1 with 2 or 3 people, one with 4 or 5) . How did it go ?
I know breakout rooms feature is enabled, but as it is quite recent, I wonder if it has the fluidity I need.
I would really appreciate some stories..
Have a good day
Christine?
|
Re: Zoom Breakout Rooms - mixing participants up in different rounds?
Great point, Ellen. Did you happen to prep the csv files for the different room orientations in advance?
On Thu, Mar 4, 2021 at 2:24 PM < ellen@...> wrote: I found out the hard way this week that, while it's easy to create rooms with different participants each time, you can't assign rooms for the next breakout until the current one is completed. I was hoping to do quick rounds of breakouts where I had pre-selected who would be in each (not random). I couldn't actually assign the new breakouts until everyone was back in the main room.
Zoom does allow you to pre-assign breakouts in advance of the meeting (on the Zoom.com site), but only one round at a time.?
-- Rebecca Bittner
Sr. Director of Educational Technology
**Please do not include students'?Personally identifiable information (PII)?in your emails to Greenfield Learning.**
Additional Support? Greenfield Learning Support Team: email?or call?(M-F, 11:00am-2:00pm PT)
Facebook:?
Twitter:? LinkedIn:?
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Re: Zoom Breakout Rooms - mixing participants up in different rounds?
I found out the hard way this week that, while it's easy to create rooms with different participants each time, you can't assign rooms for the next breakout until the current one is completed. I was hoping to do quick rounds of breakouts where I had pre-selected who would be in each (not random). I couldn't actually assign the new breakouts until everyone was back in the main room.
Zoom does allow you to pre-assign breakouts in advance of the meeting (on the Zoom.com site), but only one round at a time.?
|
FRIDAY INVITATION: Interview with Steve Holyer: Building an Online Carnival¡ªor a Hallway¡ªfor Fun Conversations
Hi All,
Tomorrow, there's a fun and interactive interview with facilitator Steve Holyer who will share his lessons learned for holding an online Mardi Gras on QiqoChat for the Agile Alliance.
You can . Date: Friday, March 5, 2021 Start time: 8am Pacific / 11am Eastern / 4pm UTC / 5pm Central European Time Cost: Free
Session Description: Our challenge was to gather Agilists from around the world around a shared purpose and held space for a fun party for professional networking. I wasn¡¯t building and hosting an Open Space Technology event, but I wanted to embed Open Space principles into the experience because that¡¯s what I needed to find engagement, creativity and joy. QiQoChat enabled us?to do that, and as always we learned a lot of new things about opening and holding space for celebration online. ? Lucas Cioffi QiqoChat | Lead Software Engineer lucas@... +1.917.528.1831 ?
Live Online Events | Engaging Communities | Real Collaboration Drop in for?
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Re: Zoom Breakout Rooms - mixing participants up in different rounds?
I agree with Mila - don't create a new room, just open the existing layout. ** Based in Washington D.C, supporting organizations globally! **
On Wed, Mar 3, 2021 at 6:50 AM Nancy Settle-Murphy < nancy@...> wrote: Hi Michael,
I've found that the Zoom breakout feature truly is random each time, so sometimes I have been with one or two of the same people for a few breakouts in a row, and other times, each group is brand new to me.?
If you want an all-new configuration each time, whoever is running the breakouts can see who's in which room before sending?them to their breakouts, and can make some quick switches (especially if someone else is keeping participants occupied for the few seconds this takes). The other, less elegant option is for the breakout room manager to quickly switch people once they're in breakouts (with an advance warning this might happen, so they're not completely startled). This can be pretty disruptive and off-putting, though, especially if time is tight.
A related question I have: How can we put people back in the same breakouts as before? I keep hoping there's an easy way to do this, without having to go through some of what I described above.
Regards, Nancy
Nancy Settle-MurphyGuided Insights - Tel: (01) 978.263.2545 ? ? Skype: nsmurphy2545 ? ?Twitter: nsettlemurphy Pronouns: She/her/hers
Helping organizations thrive in the virtual world since 1994
|
Re: Zoom Breakout Rooms - mixing participants up in different rounds?
Thanks Sara, this is helpful.
We will have the groups take notes of their discussion (probably in Google Docs), and we can also share a link to the specific part of the document where we want them taking notes about each question. (I learnt recently that when you create a Heading in the Google Doc, it has its own unique link, allowing people to navigate directly to that part of the document!) ** Based in Washington D.C, supporting organizations globally! **
On Wed, Mar 3, 2021 at 6:23 AM Sara Huang < sara@...> wrote: Hi Micheal,
Recreate b/o rooms in Zoom is easy. Just click the bottom and folks get mixed up automatically.
I do joke that if the participants still get to be in the same room after I have clicked that buttoon, they should blame Zoom and not me :)
Looking at your flow I would suggest that when the participants are in the main room again, to post the next question in the chat window before they head off for the next round. So they can see the question in the chat window once they are in the b/o.
Warmly,
Sara
Crafting transformative (online) spaces > Connection, collaboration & creative conflict > Intentionally designing spacious and courageous conversations
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Re: Zoom Breakout Rooms - mixing participants up in different rounds?
Hi Nancy
To your question:? "How can we put people back in the same breakouts as before? I keep hoping there's an easy way to do this, without having to go through some of what I described above?"
This is the most simple thing to do. Don't 'create' a new room.?
When the breakout room is over and the participants have come back to the main room, and you need to send them to the same breakout rooms, open the breakout room feature again and? click 'open room' rather than create a new room. Furthermore, you can see the list of participants in each room from the breakout room feature and you'll see that they are all in the same designated rooms as in prior breakout rooms before clicking 'open room'.?
Though you'll need to check if anyone has dropped off and move around manually or add to the breakout room where the participant has left from. For example, if the?breakout room is designed for 2 people in a room and one leaves for whatever reason before sending people to breakout rooms, you'll need to move the 1 person left to another room.
This configuration will not work if you have created a new random breakout room and then go back to the desired breakout room configuration.??
Warmly Mila
On Wed, Mar 3, 2021 at 11:50 AM Nancy Settle-Murphy < nancy@...> wrote: Hi Michael,
I've found that the Zoom breakout feature truly is random each time, so sometimes I have been with one or two of the same people for a few breakouts in a row, and other times, each group is brand new to me.?
If you want an all-new configuration each time, whoever is running the breakouts can see who's in which room before sending?them to their breakouts, and can make some quick switches (especially if someone else is keeping participants occupied for the few seconds this takes). The other, less elegant option is for the breakout room manager to quickly switch people once they're in breakouts (with an advance warning this might happen, so they're not completely startled). This can be pretty disruptive and off-putting, though, especially if time is tight.
A related question I have: How can we put people back in the same breakouts as before? I keep hoping there's an easy way to do this, without having to go through some of what I described above.
Regards, Nancy
Nancy Settle-MurphyGuided Insights - Tel: (01) 978.263.2545 ? ? Skype: nsmurphy2545 ? ?Twitter: nsettlemurphy Pronouns: She/her/hers
Helping organizations thrive in the virtual world since 1994
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Re: Zoom Breakout Rooms - mixing participants up in different rounds?
Hi Michael,
I've found that the Zoom breakout feature truly is random each time, so sometimes I have been with one or two of the same people for a few breakouts in a row, and other times, each group is brand new to me.?
If you want an all-new configuration each time, whoever is running the breakouts can see who's in which room before sending?them to their breakouts, and can make some quick switches (especially if someone else is keeping participants occupied for the few seconds this takes). The other, less elegant option is for the breakout room manager to quickly switch people once they're in breakouts (with an advance warning this might happen, so they're not completely startled). This can be pretty disruptive and off-putting, though, especially if time is tight.
A related question I have: How can we put people back in the same breakouts as before? I keep hoping there's an easy way to do this, without having to go through some of what I described above.
Regards, Nancy
Nancy Settle-MurphyGuided Insights - Tel: (01) 978.263.2545 ? ? Skype: nsmurphy2545 ? ?Twitter: nsettlemurphy Pronouns: She/her/hers
Helping organizations thrive in the virtual world since 1994
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