Bonjour Francois, Hello Fernando,?
Yes, I am very interested to discuss!?
I have some meetings next week that will be very basic. However I would like to invest in a better set up for a meeting in September.?
Can we arrange something the week of July 4th? We could do an online meeting? Fernando, we can then also meet up and do a hybrid with people that are interested.?
Thank you and I look forward to playing, learning and sharing on this :-)
Best,?
Michelle
--
Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
|
Hi Michelle! I did some tests here in Nelson, on two facilities (Chamber of Commerce and Nelson Innovation Centre). They have different equipment and layouts, enabling some cool formats to work hybrid with a group. Let me know if you want to play around. Happy to share and learn together! Fernando Murray Mobile: +1 (250) 509 1167 Based in Nelson, BC. Supporting individuals and organizations globally. www.virtualfacilitation.com
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Show quoted text
On Jun 15, 2022, at 6:11 AM, Fran?ois Lavall¨¦e <flavallee@...> wrote:
?I am in MIchelle! I am hosting a hybrid meeting again today with 2 projectors and 2 screens to make remote people visible to the whole group (20).
Let me know the details and possible dates.
--
Francois Lavallee , M.Sc.
Organizational biologist
|
I am in MIchelle! I am hosting a hybrid meeting again today with 2 projectors and 2 screens to make remote people visible to the whole group (20).
Let me know the details and possible dates.
--
Francois Lavallee , M.Sc.
Organizational biologist
|
Hi All,?
I'm picking up the hybrid thread as I think this is the future!?
l've got a couple small hybrid meetings next week (10 people max) and then hoping to plan a larger one for September (25-40 ppl).?
If anyone want to talk or have a discussion on the theme I am happy to host.?
Thanks to those that shared earlier and I look forward to reviewing the posts and blogs.?
Michelle?
--
Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
|
Re: Rolling Thunder in Ottawa - Opening to listening beyond division
Dear Kara,
I saw this mail only today. As I have been following &
appreciate your work, I read it.
However, to be honest I wondered about the method. As a
participant I might be someone who has not (yet) chosen one side
or the other and in this? set-up, I am asked to decide with which
side I resonate most.
Just my two-cents.
Keep up the good work!
With kind regards,
Griet (admin FB Circles of Wisdom)
Am 30.04.2022 um 10:48 schrieb AhaKara:
Hey
facilitators for Change!? We are looking for more
facilitators who want to help people deal with polarities
to practice together in a fun and supportive space!? Each
month we host a dialogue on a complex issue that has
become polarized and practice how to listen beyond the
division.? We use a lot of spiritual principles for this
which can be off-putting for some, however they are the
tools that make the difference in this capacity.? Can you
help bridge the divide from spiritual to practical!!?
Is
there a topic you would like to co-host with us, one month
this year?? We meet one a week for four weeks to prepare
for each month's call.
ALso,
We have a great event happening today.? We generally do
not record our events due to the taboo/complex sensitive
nature of them.? So please join if you are intrigued!
Invite:
Today,
as the Rolling Thunder event stirs us up again in Ottawa.
It can be hard to
hear each other over all the noise. The Spirit of Canada
Dialogues project
offers an opportunity to listen to two differing
narratives of the pandemic and
freedom convoy that is alive in Canada today.
We
will host two circles of everyday citizens sharing their
experiences. A
small circle of people who subscribe to one side of the
narrative will speak
and share their experiences, the people who resonate with
the opposing
narrative will practice sitting and listening only. We
will practice noticing
what happens inside us. We will learn what it takes to
listen beyond division
and what habits so easily allow us to slip into
polarizing. We'll practice a
few tools for remaining balanced inside as tensions rise
in this type of
conversation. This is a first step in a process of
learning to deal with the
many polarities of our world without getting polarized in
anger and violence. ?
?
What great possibilities can we see emerging from the divide, what are the longings being expressed for Canada?
?
Join your co-hosts Voices for Inclusion and the
Spirit of Canada Dialogues Project core team, as we invite our community with a
diversity of experiences of the pandemic and the convoy to explore together.?
?
Saturday,
April 30?
4:00 pm - 6:00 pm EDT (Ottawa time)
Register on Eventbright:
Kara Stonehouse
+33 (0)774 25 58 39
--
Griet Hellinckx
+49 162 30 976 23 (beruflich)
+49 175 70 16 605 (privat)
Website:
|
"Future of Work 24 Hours" 12-13 May 2022
Hi F4C List,
Drop in today (May 12-13) to meet people from diverse thought communities who are exploring, discussing, and inventing the "future of work". These are five back-to-back online "open space" events, created by five brilliant organizing teams around the world and around the clock in a single 24-hour period.
The lead organizer is the always-inspiring April Jefferson who is on the board of the Open Space Institute - US.??
To ensure it's accessible to all, the cost is "Pay What You Can".? Tickets are available .
The first time I saw one of April's 24-hour events where the organizing team in the US Pacific time zone held the closing session for their open space and then handed it off to the organizing team in Japan for the opening session of their open space in Japanese & English, I was truly amazed at these new forms of emergent, self-organizing community events that are?taking shape online now (DemocracyLab is another organization doing 24-hour hackathons).
April's team is also using Microsoft Translator (a mobile phone app) alongside their Zoom meetings to enable translation?across many languages.? I look forward to seeing how they do it, and I hope to see you there! Lucas Cioffi QiqoChat | Lead Software Engineer lucas@... +1.917.528.1831 ? 
Live Online Events | Engaging Communities | Real Collaboration Drop in for?
|
Hi Nicole! I¡¯ll gladly help you. Will send a pm.
Fernando Murray Mobile: +1 (250) 509 1167 Based in Nelson, BC. Supporting individuals and organizations globally. www.virtualfacilitation.com
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Show quoted text
On May 11, 2022, at 4:57 PM, Nicole Martin <nlmartin1@...> wrote:
? Hi all,?
Are you, or have you worked with, a Mural consultant?
I'm looking for a bit of freelance help creating Mural boards. Occasionally I have?content that I know would make a good facilitated virtual session but don't have the time/skill to create the Mural board. I'm trying to build a couple templates that I or my colleagues could have on the shelf to run good internal kickoffs and other internal team effectiveness sessions. Similar to Mural's pre-set templates, but with my organization's branding and feel.?
I have an informed opinion on facilitation, and an uninformed opinion about design. So I know what I want in the session but not what would look good on the Mural!?
Thanks all,? Nicole Martin
PS I would be grateful for responses to my work email - nmartin@...
|
Hi all,?
Are you, or have you worked with, a Mural consultant?
I'm looking for a bit of freelance help creating Mural boards. Occasionally I have?content that I know would make a good facilitated virtual session but don't have the time/skill to create the Mural board. I'm trying to build a couple templates that I or my colleagues could have on the shelf to run good internal kickoffs and other internal team effectiveness sessions. Similar to Mural's pre-set templates, but with my organization's branding and feel.?
I have an informed opinion on facilitation, and an uninformed opinion about design. So I know what I want in the session but not what would look good on the Mural!?
Thanks all,? Nicole Martin
PS I would be grateful for responses to my work email - nmartin@...
|
Anyone based in Geneva or near? Interested in summer graphic facilitation workshop?
Hello Fellow Facilitators!?
Prior to COVID I used to offer an annual graphic facilitation workshop in BC, Canada as well as privately for organizations upon request. This was developed and delivered with a fellow facilitation that helped start this list serve (Nancy White).?
I am going to be in Geneva, Switzerland this August and was wondering if anyone would be interested to attend (and/or help me host) a graphic facilitation?workshop August?30-31st, 2022. Another date may be possible but this date is my preference. Costs would be determined based on space and supplies (I don't know the costs in Geneva and perhaps?an organization wants to host in exchange?for participants). My hope is to make it affordable for people to attend and share some of my love for drawing on walls with you and others!?
Graphic facilitation is about using visuals to help make meaning and increase our engagement as facilitators. I have put a few descriptions and resources below to help explain what it is and what I have been focusing on in previous workshops.?
Please be in touch if you are interested?in being on my invitation list or have ideas of an organization that may be able to help me host the workshop.?
Thank you!? Michelle
Check out this??to get a taste of what¡¯s in store in a quick minute via YouTube.
Below is a visual summary done on an iPad from rosviz2019 by our guest graphic recorder Lisa Gates! 
? And for those who want the details in words¡.this is an overview of what we typically cover.? DAY 1: I CAN DRAW ¨C Hands-On Writing on Walls? 
The first day, we will start out by touching the paper, playing with the pens and loosening up our drawing muscles. We¡¯ll silence those pesky inner censors and address the basics of ¡°drawing?on walls¡± including basic shapes, lettering and some initial iconography. You will learn a variety of ways to draw faces and people, an often intimidating but key element for visual engagement. We¡¯ll cover basic techniques and tricks that enable any of us to draw as a way of capturing and communicating ideas with each other. At the end of the day, you will apply your skills by visually planning a real project or meeting you have.? Facilitation techniques including icebreakers, giving and receiving feedback and flip chart enhancements will be interspersed throughout the day. DAY 2: Using Visuals For Group Processes & Facilitation Methods? 
The second day we will apply our graphic skills in practice.? We will explore how visuals can enhance?group?processes such as planning, meetings and evaluation. We will create mind maps, mandalas and a range of practical templates.? We¡¯ll look at the use of visuals and participatory graphics (where the pen goes into everyone¡¯s hands) with group facilitation methods such as World Cafe, Open Space, and more. We will pay attention to preparation, the actual visual work, and follow up including digital capture of paper-based images. There will be time for lots of practice, feedback and facilitation support. Throughout the two days you will have a safe, supportive (and fun!) space to practice and build confidence for real work settings. ?
And for those tactile types, some supplies we play with over the 2 days!? 
Thank you for considering and sharing with anyone that may want to learn more! If you or your organization may be able to help with hosting the workshop, please contact me as soon as possible!?
Have a great day,?
-- Michelle Laurie michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
|
Hi Sara,
That sounds very painful, and I'm sorry to hear that happened during your?Zoom meeting.? A similar experience happened to me 18 months ago where I passed the host to someone else and they couldn't launch language interpretation.? The difference for us is that we did not pre-assign interpreters; they arrived like regular participants and then I assigned them to each language channel before passing the host.? My best guess at that time is that passing the host was the cause of the problem, however for you passing the host seemed to be a solution.
When you pre-assigned interpreters, I expect that they get a personalized Zoom link and that all they need to do is to click on it.? When that interpreter got kicked off, if they had a personalized link, I would expect that they could have clicked it again to become the interpreter again, however I'm not sure if the process works like that.
In your situation where you said "I can click on 'add interpreter' and try to do it manually but then the button with 'update' turns grey and I can not click on it." maybe from Zoom's perspective, there was nothing to update, because that person was already assigned as an interpreter in a specific language.? I would not be surprised if a bug like that was happening.
Ending the meeting and re-starting is the solution I would have tried after passing the host like you did.? Knowing that you're doing everything you can allows you to tell everyone that we're going to restart the meeting, and that's just the way it is in 2022 where there are bugs like this in Zoom.? I expect that everyone would be understanding.
Lucas Cioffi QiqoChat | Lead Software Engineer lucas@... +1.917.528.1831 ? 
Live Online Events | Engaging Communities | Real Collaboration Drop in for?
On Sun, May 1, 2022 at 8:40 AM Sara Huang < sara@...> wrote: Hi there,
My team hosted an event yesterday (30th of April 2022) for nearly 400 people with the Business Account.
We were a team of 24 people, 20 of them were language interpreters.
Here are the things we had done before the event:
- made sure that the translators joined from their laptop/pc/Mac
- translators updated to the latest version of the Zoom Desktop client
- translators joined the meeting with the e-mail address they created their Zoom account with.
- the language interpretation option of the Zoom account with the business license was turned on with the 10 needed languages
- all interpreters were preassigned and received an e-mail?
At the start of the event, I made sure that every translator have arrived before I clicked the blue 'start' button of the interpretation. However! When a translator dropped due to the internet issue I can not seem to reassign the interpretor again. Yes I can click on 'add interpreter' and try to do it manually but then the button with 'update' turns grey and I can not click on it. One hack during the morning event seemed to be to pass the host right to 2 to 3 people and then the 'update' turns back blue again for me to click on.
It was an event of 2x three hours with a break in-between.?
This meant that some of the interpreters left the main room for the break.
When they came back to the main room in the afternoon the host no longer can assign them anymore. The 'update' button is grey. This is what I have tried while the 400 people were waiting:
- End (red button) the interpretaion and start again with the same list. Update remains grey
- Deleted all interpreters in the list and start all over again by assigning 20 interpreters manually. Update remains grey
- Pass the host right to 2 other co-hosts and back to me. Same
- Ask all the participants to leave the meeting by ending the meeting. Restart the meeting again as host (signed in on the Zoom account). Then manually add 1 interpreter one by one, then click on update. Worked for 3 rounds (so 3 interpreters), then the update button became grey again
- Passed the host right again, end the interpretation, deleted all preassigned interpreters, then added the interpreters one by one manually
I am pretty sure there must be a better way of dealing with this.
To learn from this experience, what am I overlooking? What have I missed which will help us to have a better smoother event next time?
Have anybody experience this before? What did you do?Many thanks in advance and hope to learn from you all!
With gratitude,
Sara(sher/her)
Guiding teams into connection, understanding, and growth
Crafting transformative spaces online, on-site and in-between
?
|
Hi there, My team hosted an event yesterday (30th of April 2022) for nearly 400 people with the Business Account. We were a team of 24 people, 20 of them were language interpreters. Here are the things we had done before the event:
- made sure that the translators joined from their laptop/pc/Mac
- translators updated to the latest version of the Zoom Desktop client
- translators joined the meeting with the e-mail address they created their Zoom account with.
- the language interpretation option of the Zoom account with the business license was turned on with the 10 needed languages
- all interpreters were preassigned and received an e-mail?
At the start of the event, I made sure that every translator have arrived before I clicked the blue 'start' button of the interpretation. However! When a translator dropped due to the internet issue I can not seem to reassign the interpretor again. Yes I can click on 'add interpreter' and try to do it manually but then the button with 'update' turns grey and I can not click on it. One hack during the morning event seemed to be to pass the host right to 2 to 3 people and then the 'update' turns back blue again for me to click on. It was an event of 2x three hours with a break in-between.? This meant that some of the interpreters left the main room for the break. When they came back to the main room in the afternoon the host no longer can assign them anymore. The 'update' button is grey. This is what I have tried while the 400 people were waiting:
- End (red button) the interpretaion and start again with the same list. Update remains grey
- Deleted all interpreters in the list and start all over again by assigning 20 interpreters manually. Update remains grey
- Pass the host right to 2 other co-hosts and back to me. Same
- Ask all the participants to leave the meeting by ending the meeting. Restart the meeting again as host (signed in on the Zoom account). Then manually add 1 interpreter one by one, then click on update. Worked for 3 rounds (so 3 interpreters), then the update button became grey again
- Passed the host right again, end the interpretation, deleted all preassigned interpreters, then added the interpreters one by one manually
I am pretty sure there must be a better way of dealing with this. To learn from this experience, what am I overlooking? What have I missed which will help us to have a better smoother event next time? Have anybody experience this before? What did you do?Many thanks in advance and hope to learn from you all!
With gratitude,
Sara(sher/her)
Guiding teams into connection, understanding, and growth
Crafting transformative spaces online, on-site and in-between
?
|
Rolling Thunder in Ottawa - Opening to listening beyond division
Hey facilitators for Change!? We are looking for more facilitators who want to help people deal with polarities to practice together in a fun and supportive space!? Each month we host a dialogue on a complex issue that has become polarized and practice how to listen beyond the division.? We use a lot of spiritual principles for this which can be off-putting for some, however they are the tools that make the difference in this capacity.? Can you help bridge the divide from spiritual to practical!!? Is there a topic you would like to co-host with us, one month this year?? We meet one a week for four weeks to prepare for each month's call.
ALso, We have a great event happening today.? We generally do not record our events due to the taboo/complex sensitive nature of them.? So please join if you are intrigued!
Invite:
Today,
as the Rolling Thunder event stirs us up again in Ottawa. It can be hard to
hear each other over all the noise. The Spirit of Canada Dialogues project
offers an opportunity to listen to two differing narratives of the pandemic and
freedom convoy that is alive in Canada today.
We will host two circles of everyday citizens sharing their experiences. A
small circle of people who subscribe to one side of the narrative will speak
and share their experiences, the people who resonate with the opposing
narrative will practice sitting and listening only. We will practice noticing
what happens inside us. We will learn what it takes to listen beyond division
and what habits so easily allow us to slip into polarizing. We'll practice a
few tools for remaining balanced inside as tensions rise in this type of
conversation. This is a first step in a process of learning to deal with the
many polarities of our world without getting polarized in anger and violence. ?
?
What great possibilities can we see emerging from the divide, what are the longings being expressed for Canada?
?
Join your co-hosts Voices for Inclusion and the
Spirit of Canada Dialogues Project core team, as we invite our community with a
diversity of experiences of the pandemic and the convoy to explore together.?
?
Saturday,
April 30?
4:00 pm - 6:00 pm EDT (Ottawa time)
Register on Eventbright:
Kara Stonehouse
+33 (0)774 25 58 39
|
Hi.? I had the same situation recently, learning that others can click on the link to my overall Padlet dashboard.? That was concerning since I have multiple clients' Padlets on my dashboard.? I tested it with someone, and they were able to see only what they should have.? Since I'd set each Padlet with security already, crisis averted.? :)?? ?Even so, I'd really appreciate hearing how your test goes, because I only tested once with one person.? Still feels a bit iffy.?
|
If you have the privacy settings on your individual padlets it should be okay...(I'm happy to help you test that out).
Susan I did not know that about padlet. I love using the tool but that is a BIG downside. I just went in and archived all client based padlets.?
Amanda...just a small caution.? I was using one account with several padlets.? I didn't realize that folks could click on the account name and see all of the padlets in that account.? Fortunately there wasn't anything confidential, just some favorite recipes shared by staff.? One of our participants let us know and i was able to delete the other padlets before too many people stumbled upon them.
--
Sarah Halley?PCC, Certified?Presence-Based??CoachConsultant, Bracken Leadership Senior Faculty, Presence Based Coaching Artistic Director, Playback for Change Pronouns she/her?
|
Susan I did not know that about padlet. I love using the tool but that is a BIG downside. I just went in and archived all client based padlets.?
Amanda...just a small caution.? I was using one account with several padlets.? I didn't realize that folks could click on the account name and see all of the padlets in that account.? Fortunately there wasn't anything confidential, just some favorite recipes shared by staff.? One of our participants let us know and i was able to delete the other padlets before too many people stumbled upon them.
-- Sarah Halley?PCC, Certified?Presence-Based??CoachConsultant, Bracken Leadership Senior Faculty, Presence Based Coaching Artistic Director, Playback for Change Pronouns she/her?
|
Amanda...just a small caution.? I was using one account with several padlets.? I didn't realize that folks could click on the account name and see all of the padlets in that account.? Fortunately there wasn't anything confidential, just some favorite recipes shared by staff.? One of our participants let us know and i was able to delete the other padlets before too many people stumbled upon them.
|
Thanks everyone for your tips - very helpful!?
|
Re: What are the best ways to share links during a Zoom meeting?
Hi? Gigi,
I like your ideas of making the tools?easy to find and also using Google docs as templates.? I can imagine that many facilitators that?use Google docs have a few formats that they like to use over and over.? I could see how it would be useful for a facilitator to quickly copy a doc (like a template) 10 times for 10 breakout rooms, for example.? I'll be sure to include that in the prototype.
Today I made some wireframe diagrams (attached).? I tried to keep it as simple as possible. - One image shows an optional page where a participant can enter?a username.? This is helpful in some situations depending on the tools that you're using, because it's possible?to pass the username into some embedded tools (like Etherpad and SpatialChat), so this can save the?user time.
- The other image shows a page with the minimum functionality, including a button for as many tools that the facilitator wants to include.? Each tool would open in the gray area at the bottom of the screen.
Something?like this would have been useful for the meeting I attended on Friday with the high schoolers and government officials.? I'm wondering if anyone has suggestions for what else might be missing or should be different.
Lucas Cioffi QiqoChat | Lead Software Engineer lucas@... +1.917.528.1831 ?
Live Online Events | Engaging Communities | Real Collaboration Drop in for?
On Wed, Apr 20, 2022 at 3:31 PM Gigi Johnson < gigi@...> wrote:
Lucas, a great idea.
Short answer - template in a tool folks are
already using to find again for follow up after the meeting.?
And ask the teens to rotate who adds links and manages it.
TL:DR -- a long response
KISS.? Keep it Simple Sir.? (I know,
adjusted.)
The average Zoom user seems to still not know
the 3 dots below the chat are how to save the chat and have no
idea where it saves the file on their computer!? Wisembly, out
of France, used to have this function and I used it for
years...but they could not figure how to many money.? Ahead of
its time!
I would suggest a Google Doc with a template
vs anything that is more of a "tool."? "Meeting minutes/follow
up docs as a tool" is getting to be a crowded space already.? I'm probably being pitched a
tool like this at least once a week right now -- creating
meeting follow up tools and documents.
-
Evernote has launched the ability to
connect your calendar and take Event Notes with follow ups
and links right in the app.? They are shareable with the
team.? Lots of good templates already.? You also can assign
different students to take notes over time and share them
online.?
-
Notion.so -- I know folks who have created
templates in Notion.so for this.? (I so enjoy the look,
graphic images, and feel of Notion.)? Again, a template here
would rock.? It can reshuffle the resulting document to be
in a grid, template, calendar, board, etc.? You can connect
its API now as well.
-
Otter Assistant - My favorite upgraded
tool to match calendar, events, and followup -- Otter.ai,
with automatic transcription tied to the Zoom call,
calendar, and follow up in Otter Assistant.? (Massively
cool).
- Clickup, Monday.com, and others have
systems where you take minutes, connect calendars with
APIs/integrations, and assign follow up.? Then the items can
be "discovered" within search in the app plus assigned.
However, those tools are hard to remind people to return to.
On the collaborative
whiteboard side, that space is growing too.? Zoom is just
launching its own Whiteboard tool that looks amazingly like
Google Jamboard-- I just got it pushed to me yesterday in the
tool.? (URL: )? However, it
doesn't seem to easily link into your actual Zoom call.? Love
Jamboard for meetings!? However, Jamboard has
a number-of-person limit that isn't high.? So if the group
gets large, it is a problem.?
My biggest suggestion, though, is to focus on
where you put the follow up document so it can be found and so
its "to do" items don't just get lost.? For high schoolers, I
suggest instead putting the follow up elements in Slack or
Discord so that they are re-discoverable later and "speaking" in
their existing languages.? (And ask them to run it.)? For older
adults, I like to edit the Calendar Meeting Invitation
afterwards with all of the links both before and after, so they
just go back to their calendar to find it and all the meeting
links.? That doesn't help with planning and follow up items, but
again is where people will look for the meeting.?
I spend a lot of time with high school and
college age students. My crews are most comfortable in my
communities with working in Google Docs, as that is where they
collaborate for school. I suggest that you mission them to
create the solution that would work with both their demographic
and nonprofits? . . . then it is a great action learning
assignment and they can learn from the creation / discovery /
iteration process.? :)
Longer than you asked, but I've been living
with this question for a while.
Gigi Johnson
Maremel Institute Center for Creative Futures
On 4/20/2022 11:36 AM, Lucas Cioffi
wrote:
Hi All,
I was mentoring some high school students who put together
a collaborative 1.25-hour sustainability forum yesterday
evening for local governments and non-profits.? Our minimalist
design was a Zoom meeting plus three Google drawings boards
(one for opportunities, one for challenges, and one for
initiatives).? A friend mentioned that if we used Jamboard we
could combine?all three into one link, so that's a better way
to do it next time.
But it got me thinking about whether there's a general need
among facilitators for a better way to share links during Zoom
meetings.? Some problems that?I think are happening in many
Zoom meetings:
- If there's more than one link, a lot of participants
have trouble keeping track of multiple tabs plus the Zoom
app.
- After a meeting is over, participants can't find the
links that were shared in the Zoom chat
- People who missed the meeting don't know where to find
the recording.
So I am wondering if others on this list feel a similar
need.? I'm thinking of making a simple webpage/tool that does
this:
A facilitator can...
- add a name for an event/meeting and add the date and
time
- add their own Zoom link
- add a button for each of the links that they expect to
share during the meeting (agenda, Miro board, a notes
template for each breakout room, etc)
- customize the background, colors, and logo to match
their client
- create a custom link to the page such as
- display a link to the recording after the event is over
- upload the chat after the meeting if they want
Participants can...
- launch zoom without having to sign in
- view the dial-in information if they have to join by
phone
- convert the date/time to multiple time zones
- display the instructions in multiple languages
- jump between the tools easily during the Zoom meeting
(agenda, Miro board, etc)
- start adding to the notes or meeting agenda before the
event begins (if the facilitator wants that to happen)
- return to the event page to see the notes after the
event is over
What would be some other functionality that you would want
on a tool like this?
Thanks for any advice!
Lucas Cioffi
--
Dr. Gigi Louisa Johnson
|
Re: What are the best ways to share links during a Zoom meeting?
Lucas, a great idea.
Short answer - template in a tool folks are
already using to find again for follow up after the meeting.?
And ask the teens to rotate who adds links and manages it.
TL:DR -- a long response
KISS.? Keep it Simple Sir.? (I know,
adjusted.)
The average Zoom user seems to still not know
the 3 dots below the chat are how to save the chat and have no
idea where it saves the file on their computer!? Wisembly, out
of France, used to have this function and I used it for
years...but they could not figure how to many money.? Ahead of
its time!
I would suggest a Google Doc with a template
vs anything that is more of a "tool."? "Meeting minutes/follow
up docs as a tool" is getting to be a crowded space already.? I'm probably being pitched a
tool like this at least once a week right now -- creating
meeting follow up tools and documents.
-
Evernote has launched the ability to
connect your calendar and take Event Notes with follow ups
and links right in the app.? They are shareable with the
team.? Lots of good templates already.? You also can assign
different students to take notes over time and share them
online.?
-
Notion.so -- I know folks who have created
templates in Notion.so for this.? (I so enjoy the look,
graphic images, and feel of Notion.)? Again, a template here
would rock.? It can reshuffle the resulting document to be
in a grid, template, calendar, board, etc.? You can connect
its API now as well.
-
Otter Assistant - My favorite upgraded
tool to match calendar, events, and followup -- Otter.ai,
with automatic transcription tied to the Zoom call,
calendar, and follow up in Otter Assistant.? (Massively
cool).
- Clickup, Monday.com, and others have
systems where you take minutes, connect calendars with
APIs/integrations, and assign follow up.? Then the items can
be "discovered" within search in the app plus assigned.
However, those tools are hard to remind people to return to.
On the collaborative
whiteboard side, that space is growing too.? Zoom is just
launching its own Whiteboard tool that looks amazingly like
Google Jamboard-- I just got it pushed to me yesterday in the
tool.? (URL: )? However, it
doesn't seem to easily link into your actual Zoom call.? Love
Jamboard for meetings!? However, Jamboard has
a number-of-person limit that isn't high.? So if the group
gets large, it is a problem.?
My biggest suggestion, though, is to focus on
where you put the follow up document so it can be found and so
its "to do" items don't just get lost.? For high schoolers, I
suggest instead putting the follow up elements in Slack or
Discord so that they are re-discoverable later and "speaking" in
their existing languages.? (And ask them to run it.)? For older
adults, I like to edit the Calendar Meeting Invitation
afterwards with all of the links both before and after, so they
just go back to their calendar to find it and all the meeting
links.? That doesn't help with planning and follow up items, but
again is where people will look for the meeting.?
I spend a lot of time with high school and
college age students. My crews are most comfortable in my
communities with working in Google Docs, as that is where they
collaborate for school. I suggest that you mission them to
create the solution that would work with both their demographic
and nonprofits? . . . then it is a great action learning
assignment and they can learn from the creation / discovery /
iteration process.? :)
Longer than you asked, but I've been living
with this question for a while.
Gigi Johnson
Maremel Institute Center for Creative Futures
On 4/20/2022 11:36 AM, Lucas Cioffi
wrote:
Hi All,
I was mentoring some high school students who put together
a collaborative 1.25-hour sustainability forum yesterday
evening for local governments and non-profits.? Our minimalist
design was a Zoom meeting plus three Google drawings boards
(one for opportunities, one for challenges, and one for
initiatives).? A friend mentioned that if we used Jamboard we
could combine?all three into one link, so that's a better way
to do it next time.
But it got me thinking about whether there's a general need
among facilitators for a better way to share links during Zoom
meetings.? Some problems that?I think are happening in many
Zoom meetings:
- If there's more than one link, a lot of participants
have trouble keeping track of multiple tabs plus the Zoom
app.
- After a meeting is over, participants can't find the
links that were shared in the Zoom chat
- People who missed the meeting don't know where to find
the recording.
So I am wondering if others on this list feel a similar
need.? I'm thinking of making a simple webpage/tool that does
this:
A facilitator can...
- add a name for an event/meeting and add the date and
time
- add their own Zoom link
- add a button for each of the links that they expect to
share during the meeting (agenda, Miro board, a notes
template for each breakout room, etc)
- customize the background, colors, and logo to match
their client
- create a custom link to the page such as
- display a link to the recording after the event is over
- upload the chat after the meeting if they want
Participants can...
- launch zoom without having to sign in
- view the dial-in information if they have to join by
phone
- convert the date/time to multiple time zones
- display the instructions in multiple languages
- jump between the tools easily during the Zoom meeting
(agenda, Miro board, etc)
- start adding to the notes or meeting agenda before the
event begins (if the facilitator wants that to happen)
- return to the event page to see the notes after the
event is over
What would be some other functionality that you would want
on a tool like this?
Thanks for any advice!
Lucas Cioffi
--
Dr. Gigi Louisa Johnson
|
Re: What are the best ways to share links during a Zoom meeting?
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Show quoted text
On Wed, Apr 20, 2022 at 2:36 PM Lucas Cioffi < lucas@...> wrote: Hi All,
I was mentoring some high school students who put together a collaborative 1.25-hour sustainability forum yesterday evening for local governments and non-profits.? Our minimalist design was a Zoom meeting plus three Google drawings boards (one for opportunities, one for challenges, and one for initiatives).? A friend mentioned that if we used Jamboard we could combine?all three into one link, so that's a better way to do it next time.
But it got me thinking about whether there's a general need among facilitators for a better way to share links during Zoom meetings.? Some problems that?I think are happening in many Zoom meetings: - If there's more than one link, a lot of participants have trouble keeping track of multiple tabs plus the Zoom app.
- After a meeting is over, participants can't find the links that were shared in the Zoom chat
- People who missed the meeting don't know where to find the recording.
So I am wondering if others on this list feel a similar need.? I'm thinking of making a simple webpage/tool that does this:
A facilitator can... - add a name for an event/meeting and add the date and time
- add their own Zoom link
- add a button for each of the links that they expect to share during the meeting (agenda, Miro board, a notes template for each breakout room, etc)
- customize the background, colors, and logo to match their client
- create a custom link to the page such as
- display a link to the recording after the event is over
- upload the chat after the meeting if they want
Participants can... - launch zoom without having to sign in
- view the dial-in information if they have to join by phone
- convert the date/time to multiple time zones
- display the instructions in multiple languages
- jump between the tools easily during the Zoom meeting (agenda, Miro board, etc)
- start adding to the notes or meeting agenda before the event begins (if the facilitator wants that to happen)
- return to the event page to see the notes after the event is over
What would be some other functionality that you would want on a tool like this?
Thanks for any advice!
Lucas Cioffi
|
Fernando Murray Loureiro
Fran?ois Lavall¨¦e
Lucas Cioffi
Sara Huang
AhaKara
Robin Muretisch
Amanda Fenton (she/her)
