Re: Moving from Zoom Webinar to Zoom Meeting - AND Managing Breakout Groups!
|
Thanks Phil and Annemarie for these responses. Yes, Zoom is the default tool. The audience will be high schoolers, many from parts of the US with more limited bandwidth. My client considered having separate?Zoom meetings for each breakout group (probably 14 groups), but is concerned?about the challenges of multiple session links that need to be navigated?over a 4-day program may be confusing and lead to drop-outs. The value of the tech host is noted. That will be my primary role, ensuring that the Zoom platform is stable for the session and smoothly shepherding 500 people into breakout groups! I plan to ask people to rename themselves, putting their group name/number ahead of their names in Zoom. In my experience, this really helps to rapidly find people and move them into the correct grouping. Pre-Assigning participants to Breakout Rooms: I have tried to do this for other meetings, but not had any success. I think the issue is that participants need to have an existing Zoom account, and the system will not recognize them if they do not have an account. As we also anticipate that at least some people may log-in using a different email address or Zoom account than the one they used to register for the program - this also complicates things! Re-Using?Breakout Groups over multiple sessions - same login My assumption is that once I have created the breakout groups on the first day, they will remain constant for the remaining 3 days (using the same login). In other words, as long as I do not re-set the groups (changing the number of groups), when I select the Breakout Groups icon, it will default to the previous setup, with participants re-matched to their original groups. (And yes, there will be some who need to be re-assigned/re-matched) Does anyone have experience with re-using the Breakout format to be able to confirm my assumption? Michael Michael Randel ** Based in Washington D.C, supporting organizations globally! ** michael@...  On Wed, Feb 3, 2021 at 10:02 AM Annemarie Steen <Annemariesteen@...> wrote: Hi Michael, are the smaller sessions different topics and with different hosts? If so, I would schedule each separate topic/host their own Zoom meeting,?that you can communicate through chat or on email invite when participants can pre-choose their sessions. If not, you can get a large group upgrade on meetings up to 500 participants and do everything from the main session. I recommend having a tech person helping out with assigning the people to the right breakouts. |
Michael Randel