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Thanks Phil and Annemarie for these responses.
Yes, Zoom is the default tool. The audience will be high schoolers, many from parts of the US with more limited bandwidth. My client considered having separate?Zoom meetings for each breakout group (probably 14 groups), but is concerned?about the challenges of multiple session links that need to be navigated?over a 4-day program may be confusing and lead to drop-outs.
The value of the tech host is noted. That will be my primary role, ensuring that the Zoom platform is stable for the session and smoothly shepherding 500 people into breakout groups! I plan to ask people to rename themselves, putting their group name/number ahead of their names in Zoom. In my experience, this really helps to rapidly find people and move them into the correct grouping.
Pre-Assigning participants to Breakout Rooms: I have tried to do this for other meetings, but not had any success. I think the issue is that participants need to have an existing Zoom account, and the system will not recognize them if they do not have an account. As we also anticipate that at least some people may log-in using a different email address or Zoom account than the one they used to register for the program - this also complicates things!
Re-Using?Breakout Groups over multiple sessions - same login My assumption is that once I have created the breakout groups on the first day, they will remain constant for the remaining 3 days (using the same login). In other words, as long as I do not re-set the groups (changing the number of groups), when I select the Breakout Groups icon, it will default to the previous setup, with participants re-matched to their original groups. (And yes, there will be some who need to be re-assigned/re-matched)
Does anyone have experience with re-using the Breakout format to be able to confirm my assumption?
** Based in Washington D.C, supporting organizations globally! **
Hi Michael, are the smaller sessions different topics and with different hosts? If so, I would schedule each separate topic/host their own Zoom meeting,?that you can communicate through chat or on email invite when participants can pre-choose their sessions. If not, you can get a large group upgrade on meetings up to 500 participants and do everything from the main session. I recommend having a tech person helping out with assigning the people to the right breakouts.
I don't think you can change from webinar to meeting or vice versa while in the session.
You can request Zoom support to grant you more breakout rooms with large group subscription.
Annemarie Steen
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I work in Zoom for smaller workshops.? On Wed, Feb 3, 2021 at 12:57 PM Michael Randel < Michael@...> wrote: Re-Using?Breakout Groups over multiple sessions - same login My assumption is that once I have created the breakout groups on the first day, they will remain constant for the remaining 3 days (using the same login). In other words, as long as I do not re-set the groups (changing the number of groups), when I select the Breakout Groups icon, it will default to the previous setup, with participants re-matched to their original groups. (And yes, there will be some who need to be re-assigned/re-matched)
This doesn't happen. When the facilitator starts the zoom session the breakout rooms need to be recreated from scratch. Furthermore a participant leaves zoom, they need to be reassigned to a breakout room. You will be earning your pay and you may need a couple of assistants.?
Cheers Mark
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Hi Michael
Given what you say, I would recommend you seriously consider Qiqochat. Rooms will stay same from one day to the other (that will not happen with breakout rooms ?in one unique Zoom account, at least not like mine) .
It is not difficult to set up, and Lucas can recommend you people who can handle the config and work quickly.?
Than people will have only one link and that¡¯s too simple.
You should book a talk with Lucas, seriously?
Christine?
(Who did a 200+ 2 days seminar with speakers with Qiqo and uses breakout rooms otherwise all the time)
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Show quoted text
Le 3 f¨¦vr. 2021 ¨¤ 18:57, Michael Randel < Michael@...> a ¨¦crit :
Thanks Phil and Annemarie for these responses.
Yes, Zoom is the default tool. The audience will be high schoolers, many from parts of the US with more limited bandwidth. My client considered having separate?Zoom meetings for each breakout group (probably 14 groups), but is
concerned?about the challenges of multiple session links that need to be navigated?over a 4-day program may be confusing and lead to drop-outs.
The value of the tech host is noted. That will be my primary role, ensuring that the Zoom platform is stable for the session and smoothly shepherding 500 people into breakout groups!
I plan to ask people to rename themselves, putting their group name/number ahead of their names in Zoom. In my experience, this really helps to rapidly find people and move them into the correct grouping.
Pre-Assigning participants to Breakout Rooms:
I have tried to do this for other meetings, but not had any success. I think the issue is that participants need to have an existing Zoom account, and the system will not recognize them if they do not have an account.
As we also anticipate that at least some people may log-in using a different email address or Zoom account than the one they used to register for the program - this also complicates things!
Re-Using?Breakout Groups over multiple sessions - same login
My assumption is that once I have created the breakout groups on the first day, they will remain constant for the remaining 3 days (using the same login). In other words, as long as I do not re-set the groups (changing the number of groups), when
I select the Breakout Groups icon, it will default to the previous setup, with participants re-matched to their original groups.
(And yes, there will be some who need to be re-assigned/re-matched)
Does anyone have experience with re-using the Breakout format to be able to confirm my assumption?
** Based in Washington D.C, supporting organizations globally! **
Hi Michael, are the smaller sessions different topics and with different hosts? If so, I would schedule each separate topic/host their own Zoom meeting,?that you can communicate through chat or on email invite when participants can pre-choose their sessions.
If not, you can get a large group upgrade on meetings up to 500 participants and do everything from the main session. I recommend having a tech person helping out with assigning the people to the right breakouts.
I don't think you can change from webinar to meeting or vice versa while in the session.
You can request Zoom support to grant you more breakout rooms with large group subscription.
Annemarie Steen
|
Thanks Mark, this is helpful information (and what was a concern for me!). I'm glad I surfaced my assumption so that it could get debunked.
Christine, I knew about Qiqochat and mentioned it to my client yesterday. I'm waiting for some feedback from him and to learn more about his budget.
I have just discussed how we might manage breakout groups in Zoom given what we are learning... we are now thinking that make active use of allowing people to join their own breakout groups (a newer feature in Zoom). We tested it with a laptop (using the Zoom app) as well as on apple phone and ipad (using Zoom apps in both cases), and the participants are able in all cases to move themselves in, out, and between groups - so this is good!
Does anyone know if each participant has to have the latest version of Zoom app on their device to be able to manage themselves in breakout groups? (or is it only the facilitator who needs to have the latest version?)
And does anyone know whether a participant who joins through their browser (not the app) is able to manage themselves through the breakout groups?
The feedback from the group already is very helpful!
** Based in Washington D.C, supporting organizations globally! **
On Wed, Feb 3, 2021 at 1:03 PM Mark Levison < mark@...> wrote: I work in Zoom for smaller workshops.? On Wed, Feb 3, 2021 at 12:57 PM Michael Randel < Michael@...> wrote: Re-Using?Breakout Groups over multiple sessions - same login My assumption is that once I have created the breakout groups on the first day, they will remain constant for the remaining 3 days (using the same login). In other words, as long as I do not re-set the groups (changing the number of groups), when I select the Breakout Groups icon, it will default to the previous setup, with participants re-matched to their original groups. (And yes, there will be some who need to be re-assigned/re-matched)
This doesn't happen. When the facilitator starts the zoom session the breakout rooms need to be recreated from scratch. Furthermore a participant leaves zoom, they need to be reassigned to a breakout room. You will be earning your pay and you may need a couple of assistants.?
Cheers Mark
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Yes, if you want that they be able to move by themselves berween breakout rooms, each of them should have latest zoom version. And i don¡¯t think that it is possible to move oneself from a smartphone
-with qiqo you don¡¯t have those pb ;)-
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Show quoted text
Le 3 f¨¦vr. 2021 ¨¤ 20:38, Michael Randel <Michael@...> a ¨¦crit?:
?
Thanks Mark, this is helpful information (and what was a concern for me!). I'm glad I surfaced my assumption so that it could get debunked.
Christine, I knew about Qiqochat and mentioned it to my client yesterday. I'm waiting for some feedback from him and to learn more about his budget.
I have just discussed how we might manage breakout groups in Zoom given what we are learning... we are now thinking that make active use of allowing people to join their own breakout groups (a newer feature in Zoom). We tested it with a laptop (using the
Zoom app) as well as on apple phone and ipad (using Zoom apps in both cases), and the participants are able in all cases to move themselves in, out, and between groups - so this is good!
Does anyone know if each participant has to have the latest version of Zoom app on their device to be able to manage themselves in breakout groups? (or is it only the facilitator who needs to have the latest version?)
And does anyone know whether a participant who joins through their browser (not the app) is able to manage themselves through the breakout groups?
The feedback from the group already is very helpful!
** Based in Washington D.C, supporting organizations globally! **
On Wed, Feb 3, 2021 at 1:03 PM Mark Levison < mark@...> wrote:
I work in Zoom for smaller workshops.?
On Wed, Feb 3, 2021 at 12:57 PM Michael Randel < Michael@...> wrote:
Re-Using?Breakout Groups over multiple sessions - same login
My assumption is that once I have created the breakout groups on the first day, they will remain constant for the remaining 3 days (using the same login). In other words, as long as I do not re-set the groups (changing the number of groups), when I select
the Breakout Groups icon, it will default to the previous setup, with participants re-matched to their original groups.
(And yes, there will be some who need to be re-assigned/re-matched)
This doesn't happen. When the facilitator starts the zoom session the breakout rooms need to be recreated from scratch.
Furthermore a participant leaves zoom, they need to be reassigned to a breakout room. You will be earning your pay and you may need a couple of assistants.?
Cheers
Mark
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Apparently one more tidbit I know On Wed, Feb 3, 2021 at 2:38 PM Michael Randel < Michael@...> wrote: I have just discussed how we might manage breakout groups in Zoom given what we are learning... we are now thinking that make active use of allowing people to join their own breakout groups (a newer feature in Zoom). We tested it with a laptop (using the Zoom app) as well as on apple phone and ipad (using Zoom apps in both cases), and the participants are able in all cases to move themselves in, out, and between groups - so this is good!
Does anyone know if each participant has to have the latest version of Zoom app on their device to be able to manage themselves in breakout groups? (or is it only the facilitator who needs to have the latest version?)
It's recent as late fall that this feature came out. Worse zoom doesn't have a feature that offers to download updates automatically. You will need to recommend they update.
You will also need to provide support for people who get stuck finding the feature in zoom
And does anyone know whether a participant who joins through their browser (not the app) is able to manage themselves through the breakout groups?
They can't self assign and need to be moved you.
So self organizing breakout rooms will help. You?will still need to work hard.
Cheers Mark | Mark Levison?| 1 (877) 248-8277 |??|??|?
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Hi Michael,
in terms of break-out groups for large groups - I'd advise you to ask Zoom for the maximum number of break-out groups (which is a 100 when you have a large group add-on for 1000 participants). Otherwise, you might get into trouble when wanting to create smaller break-out groups with 500 participants.?
With such a large group, you absolutely need someone who is very experienced in working with this many participants as a tech host, and you will need tech support people.?
There are different experiences whether participants joining through browser can or cannot join break-out rooms. It is certainly not 100% guaranteed that it would work.?
Greetings, Michaela?
On Wed, Feb 3, 2021 at 9:01 PM christine koehler < chrisihab@...> wrote:
Yes, if you want that they be able to move by themselves berween breakout rooms, each of them should have latest zoom version. And i don¡¯t think that it is possible to move oneself from a smartphone
-with qiqo you don¡¯t have those pb ;)-
Christine
Le 3 f¨¦vr. 2021 ¨¤ 20:38, Michael Randel <Michael@...> a ¨¦crit?:
?
Thanks Mark, this is helpful information (and what was a concern for me!). I'm glad I surfaced my assumption so that it could get debunked.
Christine, I knew about Qiqochat and mentioned it to my client yesterday. I'm waiting for some feedback from him and to learn more about his budget.
I have just discussed how we might manage breakout groups in Zoom given what we are learning... we are now thinking that make active use of allowing people to join their own breakout groups (a newer feature in Zoom). We tested it with a laptop (using the
Zoom app) as well as on apple phone and ipad (using Zoom apps in both cases), and the participants are able in all cases to move themselves in, out, and between groups - so this is good!
Does anyone know if each participant has to have the latest version of Zoom app on their device to be able to manage themselves in breakout groups? (or is it only the facilitator who needs to have the latest version?)
And does anyone know whether a participant who joins through their browser (not the app) is able to manage themselves through the breakout groups?
The feedback from the group already is very helpful!
** Based in Washington D.C, supporting organizations globally! **
On Wed, Feb 3, 2021 at 1:03 PM Mark Levison < mark@...> wrote:
I work in Zoom for smaller workshops.?
On Wed, Feb 3, 2021 at 12:57 PM Michael Randel < Michael@...> wrote:
Re-Using?Breakout Groups over multiple sessions - same login
My assumption is that once I have created the breakout groups on the first day, they will remain constant for the remaining 3 days (using the same login). In other words, as long as I do not re-set the groups (changing the number of groups), when I select
the Breakout Groups icon, it will default to the previous setup, with participants re-matched to their original groups.
(And yes, there will be some who need to be re-assigned/re-matched)
This doesn't happen. When the facilitator starts the zoom session the breakout rooms need to be recreated from scratch.
Furthermore a participant leaves zoom, they need to be reassigned to a breakout room. You will be earning your pay and you may need a couple of assistants.?
Cheers
Mark
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Michael Randel
Mark Levison
christine koehler