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So often questions here (and elsewhere, for that matter) are asked with regard to what a given keyboard shortcut is for a specific function in one of the Microsoft Office/M365 programs. Microsoft has done an excellent job of documenting these, and you can often find the answer very quickly just by consulting the appropriate support page for the program for which you need a shortcut. So, to put it on record . . . Keyboard Shortcuts for Office/M365 suite programs from Microsoft Support Pages: Word ( https://support.office.com/en-us/article/Keyboard-shortcuts-for-Microsoft-Word-on-Windows-95ef89dd-7142-4b50-afb2-f762f663ceb2?ui=en-US&rs=en-US&ad=US&fromAR=1 ) Excel ( https://support.microsoft.com/en-us/office/keyboard-shortcuts-in-excel-1798d9d5-842a-42b8-9c99-9b7213f0040f ) Outlook ( https://support.office.com/en-us/article/Keyboard-shortcuts-for-Outlook-3cdeb221-7ae5-4c1d-8c1d-9e63216c1efd ) Teams ( https://support.microsoft.com/en-us/office/keyboard-shortcuts-for-microsoft-teams-2e8e2a70-e8d8-4a19-949b-4c36dd5292d2 ) PowerPoint ( https://support.office.com/en-us/article/PowerPoint-2010-keyboard-shortcuts-5a0c6c2d-b2c4-4e53-aeae-62005dfe3c0d ) Publisher ( https://support.microsoft.com/en-us/office/keyboard-shortcuts-in-publisher-289f9c39-5584-49f0-b9a9-081e646152ea ) Access ( https://support.office.com/en-us/article/Keyboard-shortcuts-for-Access-069fa421-3a51-4b92-8712-d324c623751f ) (any screen reader user who intends to work with access would be well-advised to check out the series of YouTube tutorials by TheeQuinn about working with MS-Access with NVDA. Whether you use NVDA, or another screen reader, the information presented is invaluable. She also has series about the other M365 suite programs as well. See: https://theequinn.vercel.app/videos ) The information in this message can be downloaded in MS-Word format: Keyboard Shortcuts for Microsoft Office Programs ( https://drive.google.com/uc?export=download&id=1rdg_Hl9y13WHPPJvjqWh5UzQmUtr9Af5 ) -- Brian - Virginia, USA - Windows 11 Pro, 64-Bit, Version 22H2, Build 22621; Office 2016, Version 16.0.15726.20188, 32-bit; Android 12 (MIUI 13) *There are many people who can only make themselves feel better about themselves by making themselves feel better than others.* ~ Commenter Looking_in on the Washington Post , 7/10/2014

Download page: The Windows Screen Reader Primer – 4th Edition by David Kingsbury Any issues with that page should be addressed to the folks at The Carroll Center for the Blind via their Connect With Us Webpage. There is an online form there as well as telephone contact information. -- Brian · ♂? · ???? · Virginia, USA - Windows 11 Pro, Version 24H2, Build 26100; M365 Family; Android 13 (Xiaomi HyperOS 1.0.10.0) It is much easier to be critical than to be correct. ~ Benjamin Disraeli, 1804-1881

Hi List, My friend has a new win11 pc with jaws. Often the alt key inserts itself when not wanted causing all kinds of problems. This is especially common when using outlook classic with jaws. alt key inserting while using jaws and outlook classic Yes, she is using the m365 program. has anyone else had this problem? Monte Single

There are a ton of ways one might do this, but at the moment (5/11/2025) what follows is probably the simplest. With focus in your inbox message list, if you hit the Alt key, and only the Alt key . . . 1. If you are in New Outlook, you should hear your screen reader announce the following two or three words first: Ribbon region (NVDA) Home Tab Selected (JAWS) Ribbon tabs group (Narrator) 2. If you are in Outlook Classic, you should hear your screen reader announce the following two or three words first: Ribbon Tabs (NVDA) Upper Ribbon (JAWS) Ribbon Tabs Pane (Narrator) -- Brian · ♂? · ???? · Virginia, USA - Windows 11 Pro, Version 24H2, Build 26100; M365 Family; Android 13 (Xiaomi HyperOS 1.0.10.0) It is much easier to be critical than to be correct. ~ Benjamin Disraeli, 1804-1881

At the moment, this has become simple. If I hit Alt + T, that throws the toggle for "Try New Outlook" and you then get a confirmation dialog asking you whether you want to switch or cancel. In New Outlook, if I hit Alt I can then just tab twice and I'm on the toggle to switch back to Outlook Classic. It should not be necessary to do this anymore for almost anyone. Several months ago the change was rolled out to the general public that allows you to start either New Outlook or Outlook Classic from Windows Search. How those are designated is showing some variability, but the only three designations I've seen are Outlook, Outlook (new), and Outlook (classic). Which two of those three are on a given system varies. On mine, the plain Outlook fires up New Outlook, and Outlook (classic) fires up Outlook Classic. For many months, I had only Outlook (new) and Outlook (classic). That changed a few months back for me. -- Brian · ♂? · ???? · Virginia, USA - Windows 11 Pro, Version 24H2, Build 26100; M365 Family; Android 13 (Xiaomi HyperOS 1.0.10.0) It is much easier to be critical than to be correct. ~ Benjamin Disraeli, 1804-1881

Good day... How does one make a font permanent When a person opens a document. Then I dont need to change every time. Thanks Timothy

Hi all, I am wondering if anyone using gmx email with outlook365. I am refering to the new outlook and not the outlook clasic. I tried adding my account but it says I might need an app password. This would not be a mager issue except that I have set this up in other email clients before and can do it just fine in thunderbird with no problem. I tried going through the prosses of setting up 2factor authentication but it doesn't seem to be excepting the codes used in the authenticater app. Anyone here using gmx with the new outlook and had trouble setting this up? Did you have to add 2auth on your account for this to work. Thanks all. Matthew

I realize that the partial screenshot I am going to place in this post will not be directly helpful to many, but for those of you that do have sighted assistants around, it will show them precisely what they should be looking for. I'll also give a brief description of the identifying text for screen reader users. First, go straight to the cancel page for M365 for your account: https://account.microsoft.com/services/microsoft365/cancel?fref=billing-cancel If you're logged in to your Windows account and it's MS Account linked, this should take you straight there without having to do any of the steps from within MS-Word or another Office Suite program to get there. Here is what you should see, literally, if you scroll down the page a bit, it is not at the top: Bottom_of_M365_Cancel_Page.jpg There is a section that is labeled: Choose a plan that's right for you. Immediately beneath that are two boxes, both of which have bright yellow strips beneath the following respective text: - Current Subscription - Current Subscription without AI The first will show the new "default" form of M365 Family or Personal (depending on your current subscription) with the price increase related to keeping integrated Copilot after the trial period ends at your next renewal date. In the USA that's $30/year more than an existing subscription price. In my case, since I'm the primary subscriber for M365 Family, immediately below is: Microsoft 365 Family, $129.99/year. The second option, without AI, will show the price you're currently paying, as "Classic." In my case, immediately below is: Microsoft 365 Family Classic, $99.99/year. Then, after the list of services that go with the non-AI version, is a Switch Plan button which, if activated, would keep me on the Classic level when my renewal date arrives, leaving my current services unchanged. There is a third box, with no yellow banner, that reads Microsoft 365 Personal, $99.99/year, that is about the "with AI" version of M365 Personal. If you are a M365 Personal subscriber already, this box may either be entirely absent or might be replaced with one for M365 Basic. I just can't say. -- Brian · ♂? · ???? · Virginia, USA - Windows 11 Pro, Version 24H2, Build 26100; M365 Family; Android 13 (Xiaomi HyperOS 1.0.10.0) It is much easier to be critical than to be correct. ~ Benjamin Disraeli, 1804-1881

Hi all. I’ve set my default browsser on my laptop to Chrome, but when I hit a link in an email, it takes me to Edge. How do I make Chrome the default for eamil links? Thanks in advance. Cheers. Barry

How do I get Outlook to stop making sounds when it finds a spell check error or corrects one, or gives me an autocomplete? I’ve turned off “notify with Sound” in the accessiiblity under Options, and I can’t find this in JAWS quick settings. Using the latest versions of Office and JAWS. Thanks

What is the keyboard shortcut to center a line in Word like a title? I tried looking it up and was told control E and that is wrong! That is to left justify. Thanks.

Just a little response. Blind persons cannot see what is going on on the screen. It is good and wise to have sounds to inform us that something works, or something is turned off. I am having such a problem at the moment with my Windows 11 computer. My screen reader is not speaking, which leaves me stuck. It is possible the Windows 11 sound system was turned off by a tech guy. He says he played with the Power Options. When I got back from my walk there was no sound, my screen reader is not speaking. The shortcut to enable speech is not working. Without sounds and speech the computer is no longer accessible to a blind person. Gaston

Hi All, I'm running Office 2021 Pro, but when I received updates the other day Jaws reported that MS365 updates were downloading and did install, which is the way it's supposed to be from what I understand. Well, I don't know when this changed, but in Options / Advanced category, there used to be a checkbox that allowed you to turn on / off the displaying of save options. Does this setting still exist, and if so where do I find it?! I've looked through all the obvious categories in options, but I haven't come across it as of yet. I use the F12 key for saving, but this missing setting has got me more curious than anything else. Thanks mooy moocho. Take care. Mike. Sent from my iBarstool. Go Dodgers!

This should probably not hit most of our members here, but it's important to know, particularly if you know anyone using very old versions of Outlook (2013 or earlier) or any very old email client who has used it to access Google Mail, Calendar, and Contacts. Announcement for Google Workspace Admins: 1. Transition from less secure apps to OAuth. 2. Control access to less secure apps. From the second article referred to above: ---- Starting May 1, 2025, Google Workspace accounts no longer support less secure apps, third-party apps, or devices that ask you to sign in to your Google Account with your username and password. You must use OAuth to let these apps and devices access your account. Third-party email apps that are no longer supported include Microsoft Outlook and the mail app on iOS and MacOS. For detailed instructions and information, visit Transition from less secure apps to OAuth. For the latest dates, visit Google Workspace Updates. ---- A notice to end users was issued noting that this was beginning in January 2025, but lacks some of the details offered to Google Workspace Admins: Less secure apps & your Google Account -- Brian · ♂? · ???? · Virginia, USA - Windows 11 Pro, Version 24H2, Build 26100; M365 Family; Android 13 (Xiaomi HyperOS 1.0.10.0) It is much easier to be critical than to be correct. ~ Benjamin Disraeli, 1804-1881

Hi, I’m hoping I can fix this problem, I wanted to ignore a topic, and somehow my fingers selected a bunch of emails. Is there a way to tell office365 not to block any topics that I blocked in the past? Tom K, the blind engineer! Save the earth. It's the only planet with trains anyone can ride!

A notice in the M365 Admin Center for M365 Business admins, but it's clearly happening for M365 Personal/Home too: Microsoft Outlook: Updated behavior for switching back from new Outlook to classic Outlook for Windows Coming soon: We will change how users switch back from new Microsoft Outlook to classic Outlook for Windows to make it easier for users to simultaneously use classic Outlook and new Outlook. When this will happen: General Availability (Worldwide, GCC): We will begin rolling out the default behavior to keep new Outlook minimized after a user switches out of new Outlook in mid-May 2025 and expect to complete by late May 2025. General Availability (Worldwide, GCC): We will begin rolling out an option to open classic Outlook without switching out of new Outlook in early June 2025 and expect to complete by late July 2025. How this will affect your organization: Before this rollout, if users switch from classic Outlook to new Outlook, they must switch back to use classic Outlook again. After this rollout, users will be able to use classic Outlook without switching out of new Outlook. When users select the toggle in new Outlook, they will have the option to open classic Outlook or switch back to classic Outlook. If users choose to open classic Outlook, it will launch right away without requiring the user to switch back. Learn more: Switch to new Outlook for Windows - Microsoft Support. If users choose to switch back to classic Outlook, new Outlook will be minimized in the taskbar and classic Outlook will launch, allowing users to seamlessly use both apps. New Outlook notifications and reminders will be suppressed for that session and classic Outlook notifications will be shown. This change will be on by default and will not change existing settings or defaults for your organization. What you need to do to prepare: This rollout will happen automatically by the specified dates with no admin action required before the rollout. Review your current configuration to assess the impact on your organization. You may want to notify your users about this change and update any relevant documentation. #newoutlookforwindows -- Brian · ♂? · ???? · Virginia, USA - Windows 11 Pro, Version 24H2, Build 26100; M365 Family; Android 13 (Xiaomi HyperOS 1.0.10.0) It is much easier to be critical than to be correct. ~ Benjamin Disraeli, 1804-1881

Updated Word and Excel Keyboard Guides! Opt out and personally identifiable information have been removed. From: Tony Grima <agrima@...> Updated Word and Excel Keyboard Guides! Plus, the complete listing of technology books from National Braille Press. Two Updated Technology Guides Microsoft Word 2025 Keystroke Compendium In braille (1 slim volume) or BRF, $12.00 This updated compendium describes Windows, Mac, and iOS keyboard shortcuts for Microsoft Word. The shortcuts refer to the US keyboard layout. Applies to: Word for Microsoft 365, Word for Microsoft 365 for Mac, Word for the web, Word 2024, Word 2024 for Mac, Word 2021, Word 2021 for Mac, Word 2019, Word 2016, Word for iPad, Word for iPhone. Microsoft Excel 2025 Keystroke Compendium In braille (1 slim volume) or BRF, $12.00 This updated compendium describes keyboard shortcuts, Function keys, and other common shortcut keys for Microsoft Excel for Windows, macOS, and iOS. It also includes Access keys that you can use for Ribbon commands. The shortcuts refer to the US keyboard layout. Applies to: Excel for Microsoft 365, Excel for Microsoft 365 for Mac, Excel for the web, Excel 2024, Excel 2024 for Mac, Excel 2021, Excel 2021 for Mac, Excel 2019, Excel 2016, Excel for iPad, Excel for iPhone, Excel for Android tablets, Excel for Android phones, Excel Mobile. Recently new or updated: iOS Basics for the Beginning User: Using Your iPhone with VoiceOver (2025) By Atty Svendsen and updated by Paul Martz, 2 slim vols., $22.00 iOS 18 Reference Card By Anna Dresner and updated by Paul Martz, 1 small vol., $12.00 Online Safety for Blind Computer Users: Staying Secure in an Ever-Changing Digital World By Kim Nova and Chris Nova, 1 vol., $15.00 Microsoft & Windows Guides Windows Screen Reader Keystroke Compendium: Covering JAWS, NVDA, and Narrator (2024 Update), $12.00 Microsoft Word 2025 Keystroke Compendium, $12.00 Microsoft Excel 2025 Keystroke Compendium, $12.00 Getting Started with Windows 11: Using Windows 11 with Screen Readers, by Kim Nova and Chris Nova, $22.00 Microsoft Windows 11 Keystroke Compendium, $10.00 Designing Documents for Appearance: Using a Screen Reader to Create Eye-Catching Newsletters, Flyers, Certificates, and More, by Judy Dixon, $14.00 Computer Basics for the Newly Blind User: An Introduction to Windows-Related Assistive Technology, by Kim Nova and Chris Nova, $14.00 Format Your Word Documents with JAWS and NVDA (2020), by David Kingsbury, $18.00 The Power of PowerPoint: Using a Screen Reader to Create Attention-Grabbing Presentations, by Judy Dixon, $14.00 Microsoft Outlook Keystroke Compendium (updated for 2023), $10.00 Microsoft PowerPoint 2019 Keystroke Compendium, $10.00 iOS Guides: Apple operating system for iPhone, iPad, and iPod touch iOS Basics for the Beginning User: Using Your iPhone with VoiceOver (2025), by Atty Svendsen and updated by Paul Martz, $22.00 iOS 18 Reference Card, by Anna Dresner and updated by Paul Martz,, $12.00 Capturing and Sharing the World: Taking Photos and Videos with an iPhone, by Judy Dixon, $18.00 31 Cool Things You Can Do with Your iPhone: From Fun, to Practical, to Entertaining, by Judy Dixon, $14.00 Writing Your Way: Composing and Editing on an iPhone or iPad, by Judy Dixon, $20.00 Android & Google Guides: Google operating system for phones and computers Getting Started with Google Suite: A Brief Overview of Google’s Most Popular Productivity Apps, by Lisa Salinger, Kim Nova, and Chris Nova, $14.00 An Introduction to Chromebooks: Big Productivity in a Small Package, by Kim Nova and Chris Nova, $14.00 Getting Started with Android: Android and TalkBack for the Beginning User (Android S, 12), by Kim Nova and Chris Nova, $26.00 Android Commands and Settings, Android S (12), by Ana Garza G'z, $14.00 Other Technology Guides Online Safety for Blind Computer Users: Staying Secure in an Ever-Changing Digital World, by Kim Nova and Chris Nova, $15.00 Your Personal Path to Fitness: Finding What Works for You, by Judy Dixon and Bonnie O'Day, $14.00 Remote Meeting Platforms: Work and Play from Anywhere, by Kim Nova and Chri

First, let me note that this inconsistency is not exclusive to Narrator. It only gives no indication at all of the fact a number is negative if Currency format is used and the cell format to show the value in red if it's negative is selected. If the format includes the leading minus sign, it is correctly read as negative as it is if either of the parentheses enclosed formats of he Currency format is used. For Accounting format, the parentheses enclosed option does not directly result in the number being declared negative, but the presence of the parentheses is announced and for those familiar with Accounting format this is a clear indirect indicator that the value is a debit/negative value. This issue extends to JAWS and NVDA as well, with each of these screen readers being less reliable than Narrator is in regard to negative numbers not being reported as negative depending on the visual formatting choice that was made. I suspect that all of this is tied together based upon what is being exposed by Excel to the various screen readers, but I can't be sure about that. But anyone who uses Excel, and particularly for spreadsheets where money is concerned and either Currency and/or Accounting formats are used, will encounter issues with not getting accurate information for negative values far too often. Here's the Feedback Hub problem report I submitted: Narrator inconsistent in how it reads negative numbers in Excel for Currency and Accounting Cell Formats If you're someone who works with Excel and with monetary values in particular, you might want to upvote this problem and/or add your own additional comments. -- Brian · ♂? · ???? · Virginia, USA - Windows 11 Pro, Version 24H2, Build 26100; M365 Family; Android 13 (Xiaomi HyperOS 1.0.10.0) It is much easier to be critical than to be correct. ~ Benjamin Disraeli, 1804-1881

I already had the two things shown for the instances on my machine, which has M365, change to "Outlook" and "Outlook (classic)." Today I was working with a client who has Office 2021 Home and Business on her computer, and when we first fired up her computer the designations were "Outlook (new)" and "Outlook (classic)." After the most recent preview update to Windows 11 was applied, these changed to just plain Outlook and "Outlook (classic)." I now suspect this change is tied to a Windows update rather than any updates to Office or M365, and for that reason alone you can be sure it's coming to everyone as the update that makes this change rolls out. This change makes perfect sense since what started out as "Outlook (new)" is ultimately going to be the only Outlook. While the classic UI still exists through 2029, it's being distinguished as an alternative. -- Brian · ♂? · ???? · Virginia, USA - Windows 11 Pro, Version 24H2, Build 26100; M365 Family; Android 13 (Xiaomi HyperOS 1.0.10.0) It is much easier to be critical than to be correct. ~ Benjamin Disraeli, 1804-1881

I use Office 2019 and Classic Outlook. Lately, EDGE will not share to Calas sic Outlook but only brings up a screen offering to install New Outlook. I don't want New Outlook. How can I get EDGE to share to Classic outlook? Win 11 home 24H2, Intel i7, 16 GB ram, RTX 4060 Thanks Milt Charlton