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So often questions here (and elsewhere, for that matter) are asked with regard to what a given keyboard shortcut is for a specific function in one of the Microsoft Office/M365 programs. Microsoft has done an excellent job of documenting these, and you can often find the answer very quickly just by consulting the appropriate support page for the program for which you need a shortcut. So, to put it on record . . . Keyboard Shortcuts for Office/M365 suite programs from Microsoft Support Pages: Word ( https://support.office.com/en-us/article/Keyboard-shortcuts-for-Microsoft-Word-on-Windows-95ef89dd-7142-4b50-afb2-f762f663ceb2?ui=en-US&rs=en-US&ad=US&fromAR=1 ) Excel ( https://support.microsoft.com/en-us/office/keyboard-shortcuts-in-excel-1798d9d5-842a-42b8-9c99-9b7213f0040f ) Outlook ( https://support.office.com/en-us/article/Keyboard-shortcuts-for-Outlook-3cdeb221-7ae5-4c1d-8c1d-9e63216c1efd ) Teams ( https://support.microsoft.com/en-us/office/keyboard-shortcuts-for-microsoft-teams-2e8e2a70-e8d8-4a19-949b-4c36dd5292d2 ) PowerPoint ( https://support.office.com/en-us/article/PowerPoint-2010-keyboard-shortcuts-5a0c6c2d-b2c4-4e53-aeae-62005dfe3c0d ) Publisher ( https://support.microsoft.com/en-us/office/keyboard-shortcuts-in-publisher-289f9c39-5584-49f0-b9a9-081e646152ea ) Access ( https://support.office.com/en-us/article/Keyboard-shortcuts-for-Access-069fa421-3a51-4b92-8712-d324c623751f ) (any screen reader user who intends to work with access would be well-advised to check out the series of YouTube tutorials by TheeQuinn about working with MS-Access with NVDA. Whether you use NVDA, or another screen reader, the information presented is invaluable. She also has series about the other M365 suite programs as well. See: https://theequinn.vercel.app/videos ) The information in this message can be downloaded in MS-Word format: Keyboard Shortcuts for Microsoft Office Programs ( https://drive.google.com/uc?export=download&id=1rdg_Hl9y13WHPPJvjqWh5UzQmUtr9Af5 ) -- Brian - Virginia, USA - Windows 11 Pro, 64-Bit, Version 22H2, Build 22621; Office 2016, Version 16.0.15726.20188, 32-bit; Android 12 (MIUI 13) *There are many people who can only make themselves feel better about themselves by making themselves feel better than others.* ~ Commenter Looking_in on the Washington Post , 7/10/2014

I wanted to welcome all of you to this list. I also want to thank you for choosing to subscribe, considering the large number of groups which are available and which always competes with our time and attention. I realize that there are a ton of technology-related groups out there for blind users and creating yet another one risks further fragmentation. However, about a week ago I ran into a situation where I needed assistance in performing a task with Outlook and I just couldn't figure out the best list to post it to. It wasn't specifically a Windows issue nor was it a screen reader specific question. I realized that what we needed (at least, what I believed that we needed) was a group to ask questions specific to Office, which is why I created this list. The large number of subscribers to this list in such a short period of time confirms that I may have been correct about the need for such a list but time will tell if I'm right or not in the long term. In the meantime please continue to enjoy this list and use it for its intended purpose for as long as you feel it's useful to you. No question is too basic and, while I know this may be an overly used expression, there really is no such thing as a stupid question. I just ask that you follow the rules for this list. Be courteous, try to make your subject lines detailed and be sure to specify the version of the software you're asking about, as in JAWS 2020, Word 2019, Windows 10, etc. JAWS 2020 users are encouraged to update to the August release. JAWS updates often add improvements and fixes to the way that it interacts with Office products and this is also the case for Zoomtext. NVDA users should update to version 2020.2, as well. Finally, please be aware that the first few messages from users need to be approved by me before they get posted to the list. This is a default setting with the Groups.io service. Because I'm working during the day I won't be able to approve users until this evening and so there may be a delay in seeing messages being posted. Thanks in advance for your patience and understanding. Finally, I hope that this list proves to be a benefit to you and that it helps you to learn more about how to best use Microsoft Office. Wishing you the best. -- David Goldfield, Blindness Assistive Technology Specialist JAWS Certified, 2019 WWW.DavidGoldfield.org

Hello and I'm happy to see such a list set up. I am wondering if there's any tutorial on how to use power point, and whether it's accessible with screen readers. I have the latest versions of NVDA and office. I'm needing to do some presentations so wondered how easy it is for us to use? thanks and look forward to any help. Steph -- Arohanui

Hello list: I did phone technical support at Freedomscientific. They told me that I had everything set correctly. It still does not work. So, what I did for now was to change the pitch from 50 to 70 to make it more distinct in pitch. I do have NVDA and System Access on the computer that has a checkbox to say Cap letters. I will use these screen readers when I have a lot of documents to proof. Thank you for the suggestions that you gave on the list. Stanley Haupt bookworm@...

Here are a couple of Outlook tutorials. http://www.hartgen.org/outlook You pay for this one, but the instruction is excellent. Vispero training does an Outlook tutorial too. https://www.freedomscientific.com/webinars/introduction-to-microsoft-outlook-2016-lesson-01 Respectfully, Marci Duty Email: marci.smiles@... Phone: (214) 732-5788 Proverbs 9:9 9 Share with a wise person, and he will become wiser. Teach someone righteous, and he will add to his learning.

Good morning, I am using jaws 2020, and Microsoft word with office 365. Recently, I have begun working with a potential employer, and they use more advanced techniques with word. For instance, they create Google documents and insert comments into them. I am to read the comments, and make necessary corrections based on the comments. I know that control, shift,‘ brings up a list of the comments, but I don’t know how to navigate to each one individually. For instance, like in jaws,when you bring up a links list, you can move to a specific link. Can you do that with comments? Also, how do you delete a comment that you didn’t need to make? Also, what is the proper procedure for adding comment? And, finally, is there a way to view the comments as they appear in the text, instead of it saying has comments? Or, is there a special way to view them? I know, a lot of questions my first time out, but I would like to get this figured out as soon as possible. Thank you! Chelsea Please go to my website for your braille transcription needs! www.read-theworld.net

How-To Geek - Monday, August 31, 2020 at 2:40 AM Is Your Microsoft Office Still Getting Security Updates? Nor Gal/Shutterstock.com Is your version of Office still getting security updates? It depends which version you’re using. Microsoft has a published support lifecycle, but it can be difficult to dig up the info. Here’s what you need to know. Software updates are important for Office just as they are for other applications. An out-of-date version of Microsoft Outlook is vulnerable to malicious emails, but even an out-of-date version of Microsoft Word is vulnerable to malicious DOC and DOCX documents you might download and open. Even a malicious image you copy-paste into an Office document could potentially compromise your system if you don’t have the latest updates. Mainstream vs. Extended Support First, let’s go over the difference between “Mainstream Support” and “Extended Support.” Just like Windows releases, every Office version receives “Mainstream Support” for several years when it’s first released. Microsoft will continue updating that version of Office with new features. Several years after that, it’s put into an “Extended Support” period. Microsoft will stop adding new features, but will continue issuing security updates throughout the Extended Support period. Organizations may also be able to buy Extended Security Updates after the period, just as they can with Windows 7. As long as your version of Microsoft Office is still receiving at least extended support, it’s still getting security updates. RELATED: What It Means When Microsoft Stops Supporting Your Version of Windows How Long Will Microsoft Support Your Version of Office? These versions of Office are still getting security updates: Office 365, available through a Microsoft 365 subscription, is always kept up-to-date with the latest software. Office 2019 for both Windows and Mac will get security updates until October 14, 2025. The mainstream support end date is October 10, 2023, while the extended support end date is October 14, 2025. (Source) Office 2016 for both Windows and Mac will get security updates until October 14, 2025. The mainstream support end date is October 13, 2020, while the extended support end date is October 14, 2025. (Source) Office 2013 for Windows will get security updates until April 11, 2023—as long as you have Service Pack 1 installed. The mainstream support period ended April 10, 2018, while the extended support end date is April 11, 2023. (Source) Office 2010 for Windows will get security updates until October 13, 2020. The mainstream support period ended on October 13, 2015, while the extended support end date is October 13, 2020. (Source) Office applications normally get automatic updates. Here’s how to ensure automatic updates are enabled in Office. The following versions of Office are no longer supported: Office 2011 for Mac no longer gets security updates. Microsoft stopped supporting it on October 10, 2017. (Source) Office 2007, Office 2003, Office XP, Office 2000, Office 97, Office 95, and older versions of Microsoft Office no longer receive security updates. Office 2007, for example, reached the end of its extended support period on October 10, 2017. (Source) Want to know whether a Microsoft product is still getting security updates? Head to Microsoft’s Search product lifecycle page, and search for the name of the product you want information about. What to Do If Your Version of Office Isn’t Getting Security Updates if you’re still using an older version of Office that isn’t getting security updates, you should upgrade immediately to something modern and supported. For example, you could get a Microsoft 365 subscription or buy a boxed copy of Office 2019. There are several ways to get (or try) MIcrosoft Office for free. You don’t necessarily have to spend money—you could try a free and open-source office suite like LibreOffice, use a web-based office suite like Microsoft’s free Office Online or Google Docs, or install Apple’s free iWork software for Macs. Whatever you do, however, we recommend you use office software

I was not able to figure out on my own how to get the Say Cap in JAWS 2020 with Microsoft Word 2016. So I did contact technical support for help. They were able to get this working correctly for me. Stanley

Hi All, I have begun looking at new computers since my current Windows computer is over 7 years old. I will be using Jaws so I’m wondering about what software will work best with Jaws on a new Windows 10 system. So for starters, I am a MS Word user and am not sure if I need to be aware of any issues with the latest version of Word. I’m also not thrilled with what I understand in newer versions of Word of my personal documents being stored in the cloud. I want to keep my documents on my computer only. What should I buy so far as Word goes? Second I am not sure what the best email program for a jaws user is these days. I’m still using Windows Live Mail on my current system and know its no longer supported. What is the best program for all the basics of adding, deleting, & editing contacts, sending & saving attachments, and of course writing, editing and sending emails? I’m sure I’ll think of other questions as I continue looking at computer options. Thanks in advance for your input. Eileen

Hello Everyone: I want JAWS 2020 to say the word Cap instead of hearing pitch for Capital Letters. I have not been successful to get this to work with Microsoft Word 2016. Before I switch to JAWS, I was using Window-Eyes. They had a feature in their menu system that you could have the program say Cap with Microsoft Word. I have not been successful to get this to work from email that I have asked how to make this work. If you know how this can be accomplished, please send details how to make this happened. Thank you Stanley Haupt bookworm@...

Hi all, Wondering which format is the best to export my addresses from Thunderbird to outlook 365? I tried with CSV but the addresses didn’t seem to come across. TIA.

Hello, JAWS 2020, Word 2016. I'm working with a potential employer who gave me a sample document to work on editing. There are revisions placed in the document which may need to be reverted if they are wrong. I know how to delete a revision or reject the change, but in order to reject the change I need to know what was in the original document. What's the best way to compare the revision with the original document using JAWS? Skylar

Hi All, A friend is having the problem below and asks the following. He's running Windows 10, J2020 latest and Outlook 2016. I have a JAWS + Outlook question for you. Do you have any information on how I can make JAWS and Outlook interact more smoothly? Each time I arrow up or down in the inbox, I have to press the JAWS key + the up arrow in order to get it to read the first line of the message before I decide whether I want to open it or not. Is there a way to get it to read just by arrowing up or down? Thanks for your help with this. I don't use Outllook 2016 and can't help him. If anyone knows how to fix this, would you please give him a hand? It would be greatly appreciated. Thanks much. Take care. Mike. Sent from my iBarstool. Go dodgers!

Hello everyone, First and foremost, I want to thank the owners and moderators of this list for making possible such a useful group. As a college student, I have to say that it’s very important for me being able to squeeze the best from Microsoft Word. Now to my point. As some of you may know, through the feature called speech and sounds schemes, we can set a particular scheme to have jaws announcing attributes with a different voice. However, no matter what I do, I just can’t make jaws announce the attribute misspelled word using a different voice. So, my question is how to make this work? I’m using office 2019 and jaws 2020 latest compilation. Thanks for any info! Best, Leo

I wanted to welcome all of you to this list. I also want to thank you for choosing to subscribe, considering the large number of groups which are available and which always competes with our time and attention. I realize that there are a ton of technology-related groups out there for blind users and creating yet another one risks further fragmentation. However, about a week ago I ran into a situation where I needed assistance in performing a task with Outlook and I just couldn't figure out the best list to post it to. It wasn't specifically a Windows issue nor was it a screen reader specific question. I realized that what we needed (at least, what I believed that we needed) was a group to ask questions specific to Office, which is why I created this list. The large number of subscribers to this list in such a short period of time confirms that I may have been correct about the need for such a list but time will tell if I'm right or not in the long term. In the meantime please continue to enjoy this list and use it for its intended purpose for as long as you feel it's useful to you. No question is too basic and, while I know this may be an overly used expression, there really is no such thing as a stupid question. I just ask that you follow the rules for this list. Be courteous, try to make your subject lines detailed and be sure to specify the version of the software you're asking about, as in JAWS 2020, Word 2019, Windows 10, etc. JAWS 2020 users are encouraged to update to the August release. JAWS updates often add improvements and fixes to the way that it interacts with Office products and this is also the case for Zoomtext. NVDA users should update to version 2020.2, as well. Finally, please be aware that the first few messages from users need to be approved by me before they get posted to the list. This is a default setting with the Groups.io service. Because I'm working during the day I won't be able to approve users until this evening and so there may be a delay in seeing messages being posted. Thanks in advance for your patience and understanding. Finally, I hope that this list proves to be a benefit to you and that it helps you to learn more about how to best use Microsoft Office. Wishing you the best. -- David Goldfield, Blindness Assistive Technology Specialist JAWS Certified, 2019 WWW.DavidGoldfield.org

Good morning, Chelsea, I am using the same combination of JAWS and Word. I do not know about the Google Documents portion, since I have not tried that part. In Word, once I have my list of comments, after hitting Ctrl+shift+apostrophe, I can just arrow down the list of comments. Once I get to the comment in the list, I can hit Okay to go to the text with the comment in the document. To delete or edit comments, I can go to the comment, then hit the applications key, then a list of options is available. To add a new comment, I can either highlight the text, then click the applications key for the list of options, or just hit alt, then N, then L.

Hi David et al First of all, thank-you for a warm welcome. My query relates to how to read a formula in the edit mode (F2) character by character in Excel 2016 using Jaws 2019 - this use to be a pretty standard thing but I am unable to correct / change a formula any more. Many Thanks Waqas -----Original Message----- From: [email protected] <[email protected]> On Behalf Of David Goldfield Sent: 03 September 2020 13:23 To: [email protected] Subject: [office-accessibility] Welcome to Our New Members To This New List I wanted to welcome all of you to this list. I also want to thank you for choosing to subscribe, considering the large number of groups which are available and which always competes with our time and attention. I realize that there are a ton of technology-related groups out there for blind users and creating yet another one risks further fragmentation. However, about a week ago I ran into a situation where I needed assistance in performing a task with Outlook and I just couldn't figure out the best list to post it to. It wasn't specifically a Windows issue nor was it a screen reader specific question. I realized that what we needed (at least, what I believed that we needed) was a group to ask questions specific to Office, which is why I created this list. The large number of subscribers to this list in such a short period of time confirms that I may have been correct about the need for such a list but time will tell if I'm right or not in the long term. In the meantime please continue to enjoy this list and use it for its intended purpose for as long as you feel it's useful to you. No question is too basic and, while I know this may be an overly used expression, there really is no such thing as a stupid question. I just ask that you follow the rules for this list. Be courteous, try to make your subject lines detailed and be sure to specify the version of the software you're asking about, as in JAWS 2020, Word 2019, Windows 10, etc. JAWS 2020 users are encouraged to update to the August release. JAWS updates often add improvements and fixes to the way that it interacts with Office products and this is also the case for Zoomtext. NVDA users should update to version 2020.2, as well. Finally, please be aware that the first few messages from users need to be approved by me before they get posted to the list. This is a default setting with the Groups.io service. Because I'm working during the day I won't be able to approve users until this evening and so there may be a delay in seeing messages being posted. Thanks in advance for your patience and understanding. Finally, I hope that this list proves to be a benefit to you and that it helps you to learn more about how to best use Microsoft Office. Wishing you the best. -- David Goldfield, Blindness Assistive Technology Specialist JAWS Certified, 2019 WWW.DavidGoldfield.org

Hello, Does anyone know where I can find a tutorial on Microsoft word? My problem is learning how to format documents an complete filling out templates. Walter

Hello all, I am working with office 365. When I go to check spelling while sending a email outlook is not correcting the spelling. In the suggestion list it will tell you what the correct spelling is but it will not make the correct change. Walter

Hi, When I click on an email link, instead of opening a new message and putting the address in the to field jaws 2020 says add an account, but if I copy the link and open a new message and paste the address in, it is fine, how can I get outlook to automatically open a new message when I click on an email link? When I am deleting messages why doesn’t the delete key delete the message? Is there any way to make this happen? And if I do ctrlD to delete the message, can I make outlook go into the next message and start reading it instead of having to press enter on each message I want to read? Thanks