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On 15/11/2020 16:16, Chris Jones via groups.io wrote:

On Sun, Nov 15, 2020 at 02:56 PM, Duane wrote:
In addition, you could make that message a Sticky so it would be at
the top of the message archive for easy access.? You could also lock
it if you don't want discussion about it.
IMHO that would be a /significantly/ better option than using an attached file.

Yes, I've just tested a few options for exactly that.

1. I'm not sure what the size limitation for the front page is, but I was able to make the front page VERY long in a test group just now.

2. One can make messages sticky.

3. One can edit messages (so, you can edit the sticky message).

4. One can remove attachments or images from a message while editing it, but one can't add new attachments or new images to a message (except by linking to a source off-site).

5. In the Groups.io interface, attachments show up as attachments. However, in e.g. Thunderbird, HTML and TXT attachments are shown inline, so if one were to make archives available in e.g. PG Offline's HTML format, users of off-site mail readers would be able to search within archives without the need to download messages.

6. As far as I know, you can't make specific messages unavailable to the public. This means that if your group has public archives, you can't restrict the old archives to just members of your group, unless you attach them as zipped files with a password on them.

This is perhaps the biggest downside of all this: one can't restrict certain content to members, if the group isn't private.

7. Some old MBOX files contain things that some mail servers consider viruses, so if you are going to post an MBOX file as clear text, you may need to find a way to sanitize it of "viruses".

8. Groups.io does not allow EXE files as attachments, but AFAIK it does allow ZIP files with EXE files inside them.

9. There is no space to put moderator-only information, but one can add such information on a Google Doc and put the URL in a "Locked Group" notice -- since free groups can't be locked, there is less risk of accidentally sending the information to a member or members, but even if that happens, the notice contains only a URL to a site where moderators still need to sign in to see the content.

10. The Guidelines notice still exits for free groups.

Any other tips for making the most of the free basic group w.r.t. the lack of photos, files and database sections?

Samuel

On Sun, Nov 15, 2020 at 02:56 PM, Duane wrote:

In addition, you could make that message a Sticky so it would be at the top of the message archive for easy access.? You could also lock it if you don't want discussion about it.

IMHO that would be a significantly better option than using an attached file. Not only could the latter be hard to find before long, sooner or later it would be automatically deleted to make way for something else. (Unless of course the group in question wasn't set to autodelete oldest first material, in which case attachments would cease to work at all.)

A small correction to Samuel's size limitation of 1 GB for messages; the 1 GB is for attachments; there is no limit for messages themselves.

Chris

On Sun, Nov 15, 2020 at 08:48 AM, Duane wrote:

The information could be included in a file attached to a message.

In addition, you could make that message a Sticky so it would be at the top of the message archive for easy access.? You could also lock it if you don't want discussion about it.

Duane
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On Sun, Nov 15, 2020 at 08:43 AM, Samuel Murray wrote:

I'm afraid this means that for all practical purposes, Groups.io has now also ceased to exist for new groups. :-(

The information could be included in a file attached to a message.? Attachments are still available and are included in the storage allowed.

Duane
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On 15/11/2020 13:58, Chris Jones via groups.io wrote:

Then I remembered that new Basic groups don't /have/ a wiki, leaving them with nowhere to put such a notice so that members can refer to it at any time.

Good grief, I've just noticed that just about everything has been removed from the basic free groups. No files, no database, no wiki, despite a size limitation of 1 GB for messages. And $220 per year is super expensive. I'm afraid this means that for all practical purposes, Groups.io has now also ceased to exist for new groups. :-(

Samuel

On Sun, Nov 15, 2020 at 07:07 AM, monamouroui wrote:

Seems to me, this would be an easy way to steal groups.

I don't think so.? Someone would need access to your GIO account in order to request the change.

One other thing I can think of for you to try to get things back to normal.? Try logging in with the misspelled email address, using the original password for that account.? If that succeeds, change the email address back to the correct one.

Duane
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Hi Samuel

It would possibly be worth mentioning in the wording that although email addresses *may* be in the archives transferred, (I say may as all email addresses were erased in our rootsweb archives) they would only be visible to subscribers to the group on groups.io

Non members would not see them

Nivard Ovington in Cornwall (UK)

On Sun, Nov 15, 2020 at 12:39 PM, Samuel Murray wrote:

...has anyone here have experience on using the custom wording of the invitation as a GDPR notice, i.e. a notice to people that their personal information are in the archives and optionally that they can request the removal of it by contacting the moderator?? What are your thoughts on that?

It can hardly do any harm, can it? My first thought was that this would only give your members one opportunity to see your Data Protection notice, so why not put it in your wiki for future reference.

Then I remembered that new Basic groups don't have a wiki, leaving them with nowhere to put such a notice so that members can refer to it at any time.

I cannot work out if this shortcoming is serious or not.

Chris

Shal, I think it is a sort of bug. I'll try to explain.

I have 2 GIO accounts. This one and a second one I use for personal or work related items.

I recently inherited a GIO group when our owner passed away last month. In fact, you and other group owners here might know him as he ran the List-help group at Yahoo, John T (Torpey).

I wanted to see what happens when a new member subscribes to the group by requesting membership from my other account.

When I went into the other account to request it, I must have accidentally gone to the wrong URL and was in the change the email address. In the right hand corner, I typed in my other email address, but it wouldn't let me. There was a message, but I cannot recall it. So then I retyped this email address, but apparently I misspelled it.

Now this is the odd part and is something I think GIO should reflect on. I did not get an email to my other GIO ID asking if I requested the change. I only received an email with this content:


Seems to me, this would be an easy way to steal groups. I think I should get an email from GIO asking if I had in fact requested the change and saying if yes, then go confirm it at the other address. If no, then do something else. Then again, I can see how if a previous email address gets lost, you wouldn't be able to go to it to approve changing your GIO ID. It's complicated.

As it stands right now, my other GIO ID does not exist and I cannot log into it to go to my groups, one of which I own. However, this email address I am using does have a Premium account associated with it. That group is not the one I inherited from John.

Hopefully though, after a couple of days when I don't confirm the email at the new address it will revert back to me.

Sara

Hello everyone

When migrating a group from e.g. Yahoogroups, has anyone here have experience on using the custom wording of the invitation as a GDPR notice, i.e. a notice to people that their personal information are in the archives and optionally that they can request the removal of it by contacting the moderator?? What are your thoughts on that?

I'm about to migrate a group with very few currently active participants, but with 20000 old messages, and in the past 20 years some 1500 people had posted to the list, and since we'd like to keep the archives in the Files or Database section (and since in our case we don't have access to the list of current subscribers), I thought it would be an idea to kill two birds with one stone and just invite all 1500 people who have previously posted to the list, and phrase the invitation in such a way that it is either less of an invitation or not only an invitation and more of (or also) a notice that the particular e-mail address is contained in the archives -- and of course, if anyone wants to join the new group, they can do so by accepting the invitation.

Samuel

Hi Duane,

Our event times are still showing as incorrect timezone in the Feed view, I've checked to make sure that individual accounts and calendar entries have correct time zones - should I be seeing the times line up or has there been another issue recently?

Cheers, Christine.

On Sat, Nov 14, 2020 at 09:48 PM, angelsonsAna wrote:

Hello there, my husband was my mod, but he got a new computer and now he cant approve people, and I don't remember my pass ward to give him.

First of all, it would be easy for him to use "Email Me a Link to log in" on the homepage of your group. He must use the same email address that he used to use. Once he clicks on the link he receives in his email, he will be on the group and can update or change his email address in the top right corner of the page.
See?/helpcenter/membersmanual/1/understanding-groups-io-accounts/setting-account-preferences-and-viewing-account-information?single=true

See this also:

/helpcenter/ownersmanual/1/managing-moderators-and-additional-owners?single=true
?
Frances
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Don,

I am pretty sure I see some sort of check box that if I want the group
to be made aware of an upload of a file, I check it.

Correct.

Using that check box generates a notice to members, but those /do/ have a hashtag in the subject.

A moderator can preemptively block such notices from posting to the group by creating the corresponding hashtag and setting the hashtag options. No Email will cause them to quietly post to the group's Messages, but not go out to members by email, Moderated will cause them to be held in the Pending list where you can delete them.

Shal


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Thanks, Shal,

I was hoping that was the case, that I as moderator/owner was the only one getting them, but one member who is not a mod did respond in such a way that I thought he might have received them as well. I did further check on the site, and the notifications don't appear in the general Messages tab, so I suspect after all this, and your reply, that he meant that he was seeing the same behaviour as mod on another groups.io group he's using, and not that he was getting the messages from *my* activity on *this* group.

Thanks all for the responses, as the lack of a hashtag to mute was confusing me. Now it's clear that only I am getting these messages, which I can certainly deal with on my own.? :)

Hello there, my husband was my mod, but he got a new computer and now he cant approve people, and I don't remember my pass ward to give him.

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Shal . . .

On Sat, 14 Nov 2020 18:23:25 -0800, "Shal Farley" <shals2nd@...>
wrote:

Any content update notice you receive without a hashtag was sent to the
moderators/owners only, not the group.

I am pretty sure I see some sort of check box that if I want the group
to be made aware of an upload of a file, I check it. I would think
that would be the case with changing other content?

Or is that just for actual uploads and not changes to a wiki or
database?

Donald


----------------------------------------------------
Some ham radio groups you may be interested in:
/g/ICOM /g/Ham-Antennas
/g/HamRadioHelp /g/Baofeng
/g/CHIRP

Sarah,

... my message said that I don't have that hashtag in my group's
hashtags, ... so I was asking how to mute the messages in the absence
of any hashtag at all.

Any content update notice you receive without a hashtag was sent to the moderators/owners only, not the group.

You control moderator notices though the Moderator Notifications panel on your Subscription page.

Shal


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Sorry, if you were replying to me, my message said that I don't have that hashtag in my group's hashtags, and my messages weren't sent with any hashtag, so I was asking how to mute the messages in the absence of any hashtag at all. (And Duane's message was the one I specifically replied to, because it seemed the most appropriate solution, but I don't know why I have no hashtags at all to mute.)

See this message -?/g/GroupManagersForum/message/32340
Duane says you can mute the wiki hashtag.

Right, folks?

Frances
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GMF wiki for help.?Search box at the top of each page.

Check out the?new groups.io Help Center??Use your browser to search or download?the PDF.

Sorry I'm late to the game on this, having just edited my group's wiki for the first time since the change. (And, I never check the box to notify members of changes.)

I don't want to add on to an old thread, but search didn't reveal anything more recent than this that I could find. My issue is that as I was editing (and saving edits) to the Wiki today, my group got emailed each time I saved, which obviously isn't ideal. :)

But, unlike this thread seemed to imply, the emails did NOT have any hashtag (#wiki or #wiki-notice or otherwise) and when I check my group's hashtags, no related hashtag shows up there either. So, I'm not sure now to mute/block these notifications from going out based on restricting hashtags.

My group members are not all that tech savvy, interacting almost exclusively by email, (most simply receiving, and occasionally replying) and most of them have never visited the site to enable their own controls. Even if they did, there's no hashtag/topic for them to mute, as I've told some of the more adventurous ones they are free to do.

I can see that there have been generally changes to a lot of types of notifications, so I'm prepared for some growing pains, but I can't figure out how to prevent these notifications on my end if there's no hashtag. Is this just where things are right now as the changes are being implemented, or is there something I'm missing, and something I can do? (At the very least, I'd be more aware of not saving incremental changes if I can't prevent an email going out every single time as I'm doing larger-scale edits.)? :)

Thanks,
Sarah.