On Fri, Apr 12, 2019 at 11:40 AM, Rob Gordon wrote:

I want the events from Groups.io calendar - and maybe others - to consolidate on one calendar

If you click the Groups.io logo towards the top left of your browser window and then select Your Calendar you will see that it is an amalgamation of your main group calendar plus the calendars from any subgroup you belong to.

At the bottom of that calendar is a subscribe button. Try using the URL from that to sync to Google or wherever.

Andy

As a list admin, if I click through on a member's profile and scroll down to "remove" them from the list, does the member get an email notification automatically from groups.io? We have not set up a "goodbye" message via the templates provided so there is no default message on our side, but I just want to know if groups.io sends a message to the person like "you have been removed from xx list".

I'm assuming and hoping that the answer is that I can remove a person without generating a notification to them.

Glenn,

> So, I have the group and I have a spreadsheet with the list of email
> addresses. Is there an easy way to rectify the group membership
> against the list (remove those not on the list, invite those not in
> the group that are on the list)?

The easiest way I know is using Direct Add, to add those not yet
subscribed, and Bulk Remove to remove those who should no longer be.

To identify those two sets of addresses I Download the Groups.io
Members list and paste it into a spare sheet in the Excel workbook
where I keep the (PTA unit) membership. I'll call this sheet List, and
the IRL sheet Members. The Data | Text-to-Columns feature breaks that
pasted column into the separate membership fields.

I'm interested in the Email, Display Name, Username, Joined, and User
Status columns, I hide the rest. Hide, not delete, so that subsequent
pasting of fresh downloads won't affect my added columns.

Then I add a column (past the downloaded data, say M) that I fill with
match functions. In row 2 of that column I put:

=MATCH($A2,Members!E:E,0)

Where you should use whatever column in your Members sheet contains
the email address where I have E in the above example. Then copy/paste
that formula down the column into all the rows occupied by downloaded
data.

The formula evaluates as either #N/A, meaning that this email address
is not in the Members sheet, or to the row number of the members sheet
that has it. This identifies for me the email addresses that need to
be bulk removed from the list (those with an #N/A). You can sort the
List sheet by this column to gather all the #N/A rows together, then
copy/paste their column A (the emails) into the Bulk Remove page.

I do a similar thing in the Members sheet to find all of the email
addresses which aren't in the downloaded List sheet. On this sheet I
also make another column, one with a string function to build the
addresses to copy into the Direct Add (or Invite) page. The purpose of
this column is to combine the member's name and email address into the
proper format to paste:

Name <user@...>

I find using the Excel functions like this to be a substantial
advantage over manual comparison; it makes it relatively easy to
re-rectify the lists as needed; just download a fresh copy from
Groups.io each time.

Shal


--
Help: /static/help
More Help: /g/GroupManagersForum/wiki
Even More Help: Search button at the top of Messages list

On 4/16/2019 05:11, Duane wrote:

Probably the easiest would be to export the members list, then import the file into a spreadsheet.? From there you could sort by email address and compare it to the current list.? I use this method for a club where I'm secretary and it works for me.

Duane

Thanks, Duane.

That had occurred to me, I just hoped/wondered if there might be a more automated way of doing it through the group.

Best,

Glenn

Thanks - looks like the Drop down at the top of the member list allows selection of Admins - which works fine.

Thanks again, Dave

You can export the members list from the Settings page using the Export Group Data button at the top, then import it into a spreadsheet for viewing (or other purposes.)

Duane
--
Help: /static/help
GMF's Wiki: /g/GroupManagersForum/wiki
Search button at the top of Messages list
A few site FAQs: /static/pricing#frequently-asked-questions

How can I do this please? Wading through many screens fulkl of members doesn't seem like much fun :(

David

Probably the easiest would be to export the members list, then import the file into a spreadsheet.? From there you could sort by email address and compare it to the current list.? I use this method for a club where I'm secretary and it works for me.

Duane
--
Help: /static/help
GMF's Wiki: /g/GroupManagersForum/wiki
Search button at the top of Messages list
A few site FAQs: /static/pricing#frequently-asked-questions

On Mon, Apr 15, 2019 at 04:03 PM, Michael Pavan wrote:

The default should be to not "Send Notice To Group" so that a work-around and hashtags (see quoted, below) are not required to avoid unwanted (and easy to overlook) unexpected secondary action(s) to occur.

Creating a Calendar event is one thing.
Adding Notices and Reminders should be optional additions to be selected deliberately - not to have to be prevented unless wanted.

Letting folks know that an event has been canceled would seem to be a primary concern to me, requiring the notice be sent out, thus the default of having that box checked.? Only in situations such as Ellen's is it awkward, therefore moderating the hashtag to prevent it from happening.

Notice of an event occurring is optional, but may be important for members, especially if it's online.? In person events, not so much because it would be too late to get there.

Reminders are entirely optional and must be set up as needed.

Duane
--
Help: /static/help
GMF's Wiki: /g/GroupManagersForum/wiki
Search button at the top of Messages list
A few site FAQs: /static/pricing#frequently-asked-questions

On Mon, Apr 15, 2019 at 08:48 AM, Marina wrote:

1) Is there a way to make sure that a rejected member has been actually sent the rejection notice? Does Groups.io store this information somewhere?

There is an entry in the activity log when a subscription is rejected, but there are no details.? The email sent is not stored on the site.? You would need to apply to the group using another email address, then reject it, to see what is actually sent.

Duane
--
Help: /static/help
GMF's Wiki: /g/GroupManagersForum/wiki
Search button at the top of Messages list
A few site FAQs: /static/pricing#frequently-asked-questions

--
Ellen Bourne

"When things in your life are not adding up, it's time to start subtracting."

John,

Is there a way the Square can be used for them to make payments on
line through our website?

That sounds like a question for Square, not Groups.io. Unless by "our website" you mean the pages of your group. In which case I think the only thing you could do is provide a link to Square - you can't embed any type of forms or scripting in your group's pages.

The only payment facility Groups.io currently has is one for group owners/moderators to upgrade their group from Basic to Premium or Enterprise.

Groups.io is working on a payment system that will allow group owners / mods to charge a membership fee, and collect that from group members. But that will apparently be based on something called "Stripe", not Square. Not much detail has come out about it since a "first draft" of a help page for it:


Shal


--
Help: /static/help
More Help: /g/GroupManagersForum/wiki
Even More Help: Search button at the top of Messages list

开云体育

Our members can pay for memberships and other things through Square managed by me, their treasurer. ?Is there a way the Square can be used for them to make payments on line through our website? ?How can I set that up?

Thanks,

John Selby
Treasurer, South Sound Classical Choir
https://southsoundclassicalchoir.groups.io/g/main

Elaine,

But I can still see our past emails in google.

QUESTION: How can I make our past archives private? I assume it's
possible to do this retroactively?

They are all now private, as far as Groups.io is concerned.

However, during the time that they were public the web search engines (Google's not the only one) may have cached the message content in order to speed up searches.

There is no way that I know of to remove that cached content from the search engines, but most of them will purge it eventually, as they discover that it is no longer available from the original page.

Shal


--
Help: /static/help
More Help: /g/GroupManagersForum/wiki
Even More Help: Search button at the top of Messages list

Mauno,

in my group settings it is said: "Archives are visible to
subscribers only",

That indicates that ... the Visibility option is set to one of the
choices that says "private messages".

No, it definitely wasn't or hasn't been. We owners didn't even notice
to check it, because we relied on the text on the main page.

Interesting.

The Home page list of settings ought to be consistent with the group's actual settings, anything else would be a bug. Or possibly a stale web cache of the Home page somehow.

Yes, I meant only the message archive. It was visible for non-members,
fortunately a member alerted about this.

That would be consistent with it still being set to "public".

But the problem was the original incorrect message on the main page,
which led us to believe, that the messages were protected.

Right. I wish I could think of a way to reproduce this problem so as to make a solid report to [email protected]. I think one would need to create a new test group to check it.

Shal


--
Help: /static/help
More Help: /g/GroupManagersForum/wiki
Even More Help: Search button at the top of Messages list

Thank you, Sal.

Shal Farley kirjoitti 15.4.2019 klo 16:57:

Mauno,

in my group settings it is said: "Archives are visible to subscribers
only", ... or what should I change to be get them non-visible?

That indicates that on the Settings page of the group, in the Privacy section, the Visibility option is set to one of the choices that says "private messages".

No, it definitely wasn't or hasn't been. We owners didn't even notice to check it, because we relied on the text on the main page.

Which is the correct setting for what you want.

... but seems, that they are visible to non-members, too.

That setting controls only the Messages.

The group's home page is always visible to the public. If your group has enabled the wiki and/or calendar those have their own controls.

Yes, I meant only the message archive. It was visible for non-members, fortunately a member alerted about this.

Is that a bug

If you mean that the Messages content is visible to non-members that would be a serious bug. Can you give us any more detail about how you are seeing them?

I was seeing them via any link found by googling,? I tested it by logging out. Now I changed the setting to subscribers only and everything is fine.

But the problem was the original incorrect message on the main page, which led us to believe, that the messages were protected.

Mauno

Hello, all.

I'm one of the owners of a few Groups.io groups (all are supposed to be private groups for subscribers only).? A member of one of those groups just emailed me to say she googled the acronym of our group + groups.io ("loal" groups.io) and she could see our messages right there on google.? Yikes!? I thought I had made everything private to non-subscribers.

I checked the settings and I see that I had not checked the?visibility button to make messages private (probably the warning about not being able to switch archives from private ever again spooked me).? How foolish of me.

I immediately changed the settings to make all messages private.

But I can still see our past emails in google.

QUESTION:? How can I make our past archives private?? I assume it's possible to do this retroactively???

Thank you.

Elaine Y.

San Jose, CA

?

??

?

?

For one of my groups, being a member of the group requires being an elected member of an organization. Over time, people come and go as might be expected.

So, I have the group and I have a spreadsheet with the list of email addresses. Is there an easy way to rectify the group membership against the list (remove those not on the list, invite those not in the group that are on the list)?

Thanks,

Glenn

There was a change made about a month ago - When you delete an event, there's now a check box at the bottom of the Verify Delete box, that is checked by default, to "Send Notice To Group" (with the hashtag #cal-cancelled.) If you remember to uncheck the box, nothing will be sent.

The default should be to not "Send Notice To Group" so that a work-around and hashtags (see quoted, below) are not required to avoid unwanted (and easy to overlook) unexpected secondary action(s) to occur.

Creating a Calendar event is one thing.
Adding Notices and Reminders should be optional additions to be selected deliberately - not to have to be prevented unless wanted.

What I've done on my groups is to change the hashtag named #cal-cancelled to be Moderated. I had already done this with the #cal-invite, #cal-notice, and #cal-reminder hashtags so the groups wouldn't be bombarded with 'errors'. This way I can just delete any of them from the pending list or allow them through, depending on which I wish to happen. (I also created the hashtags and made them moderated on groups where they hadn't been used yet, as a preemptive measure.)