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Sieghard:

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Sorry, you are correct.

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I should have mentioned that I’m using the Imap interface.

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I think this is why when I delete something from Outlook, it also gets deleted from the g-mail server.

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Now, my quandry is figuring out how to clean up some of my very large g-mail folders.

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I originally thought that I could just clear out my important e-mails folder, but I think if I do that, those e-mails will be gone from my sent folder, and my all mail folder as well.

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So, I’m trying to figure out the best way to proceed here without risking loosing any e-mails I wish to hang onto.

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Tom Behler

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Tom, first of all I did not see whether you said anywhere if you set up your Gmail account in Outlook using IMAP or if you are still using the old POP3 protocol which nobody should really use any more. Yes, I know I am probably going to get some nasty replies from some fossils on the list who think POP3 is similar to the second coming, but if you use your Gmail account on your computer and possible on your iPhone, then POP3 has no place in this world any more.

In fact, it is POP3 where you had the option to “delete from server”, the option you mention in Outlook Options > Advanced simply means that you have to confirm when you delete a message you already deleted, i.e. you first delete the message from your Inbox, then you now go to your Deleted items folder and you delete it from there. Personally I have that box unchecked because once I delete messages from my Deleted Items folder, I am pretty sure I want them gone and I don’t have to be prompted yet again whether I want to do this.

Now, as far as the protocol goes, if you have set up your Gmail account using IMAP, then any change you make in Outlook will be reflected on your Gmail account. Basically, the accounts sync which is why IMAP or, if you are using Outlook.com, Exchange is a much better protocol for people who access their email on more than 1 device. If you delete a message in Outlook on the computer and you then go to your iPhone (just as an example), that message will also be gone. If you reply to an email on your iPhone and then go to your computer, this message will shows as “replied” and the message you sent will be in your sent items folder.

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Jen:

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In Outlook Classic, under advanced options, I have an option that says ask before permanently deleting items in the deleted folder for all accounts.

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I have this option checked, so always get asked that question before closing the program.

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I just did a test by sending myself a test e-mail.

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I checked on the g-mail website, and the test e-mail was indeed there.

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The message? also came through to Outlook Classic, at which time I deleted it.

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