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How do you save email to put in a folder in your document’s?

Thanks Patti

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Richard:

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I actually do save extremely important e-mails in separate OneDrive folders, and on an external hard drive, and those saved messages ?have the msg extension.

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It’s those other thousands of messages with varying levels of importance that I’m not sure how to handle.

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Tom Behler

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If Outlook Classic is configured to delete from the server, then deleting them in Outlook should take care of it.

I've been in your shoes with thousands of emails that I let stack up, but since I use an Outlook.com account, it didn't become a storage issue, so much as a management issue.

I ended up deleting tons one by one over a long period of time and now try to keep it manageable and created a few folders where I want to keep things so I move emails into them as needed and delete the rest.

I suppose you also could save messages as .msg (I think that is the Outlook extension by default) and keep them on an external drive so you could open them later in Outlook?

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That might be worth asking Microsoft about since that is really an Outlook question and not a specific gmail question.

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HTH,

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Richard:

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I have Outlook classic configured to delete mail from the server once it is no longer needed, so I’m wondering if I can’t just do things through Outlook itself?

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Will do more inquiring into the difference between all mail and important mail in g-mail, and would appreciate the thoughts of others as well.

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Tom Behler

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My initial thought is that you have to do this from the gmail web site.

Or at least, check your gmail settings so that if you delete something on your computer, it deletes on the server.

Not knowing all the details of the account type etc., it is hard to be more confident, but even then, with gmail, I'm not that knowledgeable.? But I understand the concept of how it often does things.

I suspect the difference between important mail and all mail, is that gmail has deemed certain emails as important; whether you have or not.

That might be a good AI question of ChatGPT, Copilot, or Peplexity, etc.

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Something like, what is the difference in Gmail between imprtant messages and all messages?

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Good luck,

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Re-sending due to no initial response.

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Tom Behler

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Hello, everyone.

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I don’t know if this will be considered off topic for this list, but I thought I’d try, since there are so many knowledgeable people out there.

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If this is considered off topic, please reply to me personally at:

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tombehler@...

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I manage my personal g-mail account through Outlook Classic as part of my Microsoft 365 subscription.

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I recently Got a notification from Google that my g-mail account space is 50% full.

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I have three folders that literally contain thousands of messages:

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My sent folder;? my all mail folder;? and a folder called important mail.

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I’d like to clear out these folders to some degree, but am not quite sure how to go about it efficiently.

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I would be happy to ?save sent e-mails from the last year or two.

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I also wouldn’t mind paring my all mail and important mail folders back significantly, but am not sure what the difference is between all mail and important mail.

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I do have Outlook Classic set to automatically delete e-mails from the server whenever I invoke the delete function and indicate that I’m sure of my deletion step.

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Any help on this would be appreciated.

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Thank you!

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Tom Behler

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