Lucas, a great idea.
Short answer - template in a tool folks are
already using to find again for follow up after the meeting.?
And ask the teens to rotate who adds links and manages it.
TL:DR -- a long response
KISS.? Keep it Simple Sir.? (I know,
adjusted.)
The average Zoom user seems to still not know
the 3 dots below the chat are how to save the chat and have no
idea where it saves the file on their computer!? Wisembly, out
of France, used to have this function and I used it for
years...but they could not figure how to many money.? Ahead of
its time!
I would suggest a Google Doc with a template
vs anything that is more of a "tool."? "Meeting minutes/follow
up docs as a tool" is getting to be a crowded space already.? I'm probably being pitched a
tool like this at least once a week right now -- creating
meeting follow up tools and documents.
-
Evernote has launched the ability to
connect your calendar and take Event Notes with follow ups
and links right in the app.? They are shareable with the
team.? Lots of good templates already.? You also can assign
different students to take notes over time and share them
online.?
-
Notion.so -- I know folks who have created
templates in Notion.so for this.? (I so enjoy the look,
graphic images, and feel of Notion.)? Again, a template here
would rock.? It can reshuffle the resulting document to be
in a grid, template, calendar, board, etc.? You can connect
its API now as well.
-
Otter Assistant - My favorite upgraded
tool to match calendar, events, and followup -- Otter.ai,
with automatic transcription tied to the Zoom call,
calendar, and follow up in Otter Assistant.? (Massively
cool).
- Clickup, Monday.com, and others have
systems where you take minutes, connect calendars with
APIs/integrations, and assign follow up.? Then the items can
be "discovered" within search in the app plus assigned.
However, those tools are hard to remind people to return to.
On the collaborative
whiteboard side, that space is growing too.? Zoom is just
launching its own Whiteboard tool that looks amazingly like
Google Jamboard-- I just got it pushed to me yesterday in the
tool.? (URL: )? However, it
doesn't seem to easily link into your actual Zoom call.? Love
Jamboard for meetings!? However, Jamboard has
a number-of-person limit that isn't high.? So if the group
gets large, it is a problem.?
My biggest suggestion, though, is to focus on
where you put the follow up document so it can be found and so
its "to do" items don't just get lost.? For high schoolers, I
suggest instead putting the follow up elements in Slack or
Discord so that they are re-discoverable later and "speaking" in
their existing languages.? (And ask them to run it.)? For older
adults, I like to edit the Calendar Meeting Invitation
afterwards with all of the links both before and after, so they
just go back to their calendar to find it and all the meeting
links.? That doesn't help with planning and follow up items, but
again is where people will look for the meeting.?
I spend a lot of time with high school and
college age students. My crews are most comfortable in my
communities with working in Google Docs, as that is where they
collaborate for school. I suggest that you mission them to
create the solution that would work with both their demographic
and nonprofits? . . . then it is a great action learning
assignment and they can learn from the creation / discovery /
iteration process.? :)
Longer than you asked, but I've been living
with this question for a while.
Gigi Johnson
Maremel Institute Center for Creative Futures
On 4/20/2022 11:36 AM, Lucas Cioffi
wrote:
Hi All,
I was mentoring some high school students who put together
a collaborative 1.25-hour sustainability forum yesterday
evening for local governments and non-profits.? Our minimalist
design was a Zoom meeting plus three Google drawings boards
(one for opportunities, one for challenges, and one for
initiatives).? A friend mentioned that if we used Jamboard we
could combine?all three into one link, so that's a better way
to do it next time.
But it got me thinking about whether there's a general need
among facilitators for a better way to share links during Zoom
meetings.? Some problems that?I think are happening in many
Zoom meetings:
- If there's more than one link, a lot of participants
have trouble keeping track of multiple tabs plus the Zoom
app.
- After a meeting is over, participants can't find the
links that were shared in the Zoom chat
- People who missed the meeting don't know where to find
the recording.
So I am wondering if others on this list feel a similar
need.? I'm thinking of making a simple webpage/tool that does
this:
A facilitator can...
- add a name for an event/meeting and add the date and
time
- add their own Zoom link
- add a button for each of the links that they expect to
share during the meeting (agenda, Miro board, a notes
template for each breakout room, etc)
- customize the background, colors, and logo to match
their client
- create a custom link to the page such as
- display a link to the recording after the event is over
- upload the chat after the meeting if they want
Participants can...
- launch zoom without having to sign in
- view the dial-in information if they have to join by
phone
- convert the date/time to multiple time zones
- display the instructions in multiple languages
- jump between the tools easily during the Zoom meeting
(agenda, Miro board, etc)
- start adding to the notes or meeting agenda before the
event begins (if the facilitator wants that to happen)
- return to the event page to see the notes after the
event is over
What would be some other functionality that you would want
on a tool like this?
Thanks for any advice!
Lucas Cioffi
--
Dr. Gigi Louisa Johnson
Lucas Cioffi
