On 20 Mar 2020, at 15:54, Ed Mitchell <lists@...> wrote:

?Hi all, sorry this is probably a dumb question; I've been working locally for years and am back to international meets, and have lost touch with international meeting timing.

Like most others I'm at home, trying to adapt to home life, local community support, being drawn into international stuff, juggling childcare and work, etc. etc....? and trying to plan is really stressing me out - and a usable, share-able timezone tool would make the organising bit of life much happier :)

What is your preferred tool for world timezones/meeting planning??

love from Bristol
Ed

Christina, Bill, et al,

When we have taught online at the college level, as well as in our own courses, we have encouraged people to express themselves as makes sense to them. If people are more comfortable recording their response in video, awesome. If they could provide a YouTube link AND summarize it briefly in writing, also awesome. Slide-share is also a great way to capture essence, and then video and/or text to explain more deeply.

Whether IRL or online, the key for us has always been to present people with as many options as possible for the different ways that people learn. Online almost helps do that even better than F2F. And as Nancy pointed out, context is key - things will be different if this is a one-time meeting, an ongoing meeting, a class (and depending there on whether it is a college class, an ongoing learning class, etc.).

The important thing is to let the context and purpose guide the decision re: tools, rather than focusing on the tools. When we move online, we have a tendency to look at all the tools and wonder which to use / how to use them. Having purpose guide that decision helps immensely.

I hope that's helpful.

Hildy

Hildy Gottlieb (she/her/hers)
Creating the Future
Change the Questions, Change the World!

1-520-349-7061 cell
* Creating the Future is a 501(c)(3) tax exempt organization

On 3/19/2020 8:40 AM, Christina Merl wrote:

Dear Bill -

Very much to the point - the length of our traditional writing. Especially the younger generations cannot handle that. With discussion forums and threads we are transferring this challenge online. Any thoughts on how to solve this, anyone?

Regards from 22°C spring-like, blue-skies Vienna and everyone should stay indoors...

Christina

Am 19.03.2020 um 15:26 schrieb Bill Withers:

I love the idea of adding asynchronous content, maybe even in the middle of a live session. In the best f2f settings, we add time to reflect. We are trained somewhat to use online tools to quickly jump, file, delete, forward, share, and keep moving. Getting everyone to take a breath and think and return to the conversation at some set time is golden.

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I’ll admit that when I saw the length of the exchange below, I thought, “I gotta go. There’s no time for this.” So glad that I slowed down for all of 2 minutes to read and think about this.

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Many thanks – Bill

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Bill Withers
Breakthrough Coach

Phillips Corporation 7390 Coca Cola Drive Ste.200 Hanover, MD 21076 TEL: +1.410.564.2933 FAX: +1.410.564.2949 WEB:

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From: [email protected] <[email protected]> On Behalf Of Christina Merl via Groups.Io
Sent: Thursday, March 19, 2020 10:09 AM
To: [email protected]
Subject: Re: [f4c-response] The New/Old Blend: Synchronous and Asynchronous #facilitation #meetingdesign

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Dear Nancy,

Thank you for writing this. I find it refreshing and a positive sign in all the current "covid-19 mania". I get the impression that "everyone" is literally trying to redesign f2f settings and be online to not miss out on anything or anyone. It's paradox - while the virus forces us to slow down and shut everything down, the craziness continues online. We transform our structures and patterns to a virtual world.

So I appreciate your thoughts very much. Mixing asynchronous and synchronous as well as using different media sounds like a very effective plan.

I am hosting a group of students this coming Saturday. We would have met f2f. The university is open-minded and encourages teachers to make the most of the situation and continue with their sessions, either via distance learning or live online.

So I have decided to do a blended format. I am currently designing the agenda and I have realised that all the tech craziness and the lack of crisis management in some organisations prevent me (I can only talk about myself here) from thinking creatively. I need to really get rid of all the noise and distraction created online and focus on my group's needs, their learning goals, my goals, the topics we are dealing with etc. While tech savviness is super important - which is why I am so thankful that you initiated this exchange and that so many people share webinars, links, etc. - all of this is so absolutely helpful and provides so much support right now - I think the overall challenge for everyone, for society, is to focus on what we really need and want (to change).? I think that's the challenge for society, no matter where.

So I'd be happy to learn along here with you. As said, I am currently designing my agenda for my group of students and I will use zoom for their presentations, I have designed some quiz material with moodle, and I have set up some materials that I find helpful for them, plus some prompts that they need to work out asynchronously but in collaborative teams. For this, we use google docs, mentimeter, and probably some 365 video presentations.

I deliberately want to keep it simple technology-wise but make it complex challenge-wise. And I am curious to get students' feedback. They are currently also under pressure as everything has changed. BTW, in that case these students all have a job, they are learning workers.

Regards from Vienna,

Christina

Am 19.03.2020 um 14:48 schrieb Nancy White:

This post is part "thinking out loud" and part action/question. So if you are interested in both, please read till the end.

One of the things that is showing up for me is people writing/calling/texting asking "how do I convert this F2F meeting to online?" (More on that in a separate message.)?

Well, last night I made the mistake of looking at FB before bed so I slept very poorly AND I had a lot of ideas swirling around in my head. One was a flashback of the online events many of us designed and hosted back in the "olden days" when most online events were primarily text based and asynchronous. There would be discussion threads rolled out over a period of days and people would generally have a 24-48 time period to read, post, and respond to others before we moved on to the next "agenda item." When we got really fancy we would add periodic telephone conference calls (yes, telephone!) and things really broke open when we could start to embed media like visuals, audio and video.?

The ideas behind this work was that we could include many more people than could fly to a meeting, and when we had to support access to local connectivity, it was very often FAR FAR FAR more economical than bringing people to a physical gathering. While those who were used to F2F meetings pooh-poohed us, those who never got to go to those meetings were deeply engaged, appreciative and brilliant contributors.?

Arrival to March 19 (it is March 19th, isn't it? How many days have we been quarantined in each of our corners of the world??) After 10-14 days of super intense Zoom meetings, my brain and body was not happy. The intensity (yes, of course, jacked up by the pandemic) was showing on our faces as we stared into our cameras, still wearing the same sweatshirt from ... how many days ago?

It hit me, we DO HAVE the ability to use asynchronous tools with our lovely synchronous tools. Many of us do it every day (yes, email, basecamp, trello, teams, slack) but those uses have been for tasking, small message exchange, and not really deeper conversation. (Yes, JonL - the ?conversation!) Set up a discussion board, parse out the things that can go slower, that don't need video, that focus on information exchange or slower, calmer (and deeper) conversations. Let people figure out how to take care of the kids and work by making some of the meeting time a slower, asynchronous time.?

Today I have two calls about meeting design and I wondered, how would I convert those meetings? What are some of those great approaches and techniques that worked so well 15-20 years ago??

So what I'd love to discuss - yes asynchronously for now on this email list - is our ideas for rethinking F2F longer form meetings (3 day strategic planning, 2 day training, 5 day intense team consultation) into synch/asynch online meetings. How do we rethink of time (believe me, we aren't going to sustain all day online meetings and raise the kids etc, folks. Get real quick!) What rhythm works well? How does this enhance cross time zone work.?

I have a lot of ideas, but they are all a-jumble. Please join in this thread and think with me. I'd like to bring together our best thinking over 3-5 days and then write it up (we can do that collaboratively too if folks are interested.)

AND THEN, I propose we do a series of redesign-shops where one org brings their old meeting agenda, and we offer redesign ideas. What do you think?

Chime in!

On 20. Mar 2020, at 12:56, Ed Mitchell <lists@...> wrote:

Hi all, sorry this is probably a dumb question; I've been working locally for years and am back to international meets, and have lost touch with international meeting timing.

Like most others I'm at home, trying to adapt to home life, local community support, being drawn into international stuff, juggling childcare and work, etc. etc....? and trying to plan is really stressing me out - and a usable, share-able timezone tool would make the organising bit of life much happier :)

What is your preferred tool for world timezones/meeting planning??

love from Bristol
Ed

On 19 Mar 2020, at 21:01, Avril Orloff <a.orloff@...> wrote:

Thanks, Mark! This is very helpful. I’m sure glad there are people in this group who are already doing this sort of thing. I’ll be calling on you all for help if I end up having to do this!!

Avril

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On Mar 19, 2020, at 11:50 AM, Mark Levison <mark@...> wrote:

Avril - I'm Certified Scrum Trainer and a whole bunch of us 2 day workshops. People have already started facilitating and succeeding?with two day workshops. We have a small advantage, by granting a cert at the other we tend to get people who know they need to engage. Also for virtual groups must be 20 or fewer.

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Timing models I've seen:

Timing & Content delivery

I decided to divide the 8 hours of each day into four blocks of two hours each separated by two 30-minute breaks in the morning and afternoon and a 1-hour lunch break. In order to fully utilize those 8 hours, break times mentioned below are outside the two hour-blocks. I? was able to deliver all the contents as planned and on time. I think it helped I made sure that before moving into a new topic, there were no further questions, for which I allocated some minutes at the end of each block.

Within blocks, on afternoon of day 1 and during day 2, I apply? 5 - 10 minutes break to avoid fatigue.

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Another is doing 12 30 minute blocks with 20 min work and 10 min break/reflection time. 1 hr lunch.

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Others have reported working in one hour chunks with min 7 minute breaks helped.

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I don't think most of us are skilled at this, we're just running experiments (on each other), making notes and then testing with victims (sorry attendees)

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Hope this helps

Mark

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Mark Levison?|?1 (877) 248-8277?|??|??|? Certified ScrumMaster Training:??|??|??|??|? Certified Product Owner & Private Training?also available ~? ?|? Proud Sponsor of??and?

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On 19 Mar 2020, at 21:50, Nancy White <nancy.white@...> wrote:

Great ideas, Amy

.I'm on a phone at the moment. Can someone expand the columns? Also you might indicate if you have a tech platform to host. I heard that request today...can you offer.thr whole package from design, hosting the platform and all aspects of running/facilitating.

On Thu, Mar 19, 2020, 11:05 AM Amy Lenzo <amy@...> wrote:

Hi all,

Does another list exist besides the specific one Nancy indicated for LS practitioners? And if not, should we expand this one by adding a column to indicate specialties (like LS in this case)?

XXX Amy

On Mar 19, 2020, at 8:50 AM, Nancy White <nancy.white@...> wrote:

Y'all should be able to add yourselves. Just a point of clarity - there are no implicit or explicit recommendations. So if you are looking for someone, keep that in mind. Those adding yourselves, if you think there needs to be another column for additional information, add it! Let's do this together!

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.o0o.
Amy Lenzo |?weDialogue
Virtual Space, Real?Engagement
amy@...?|?

On 19 Mar 2020, at 18:30, Christina Merl <christina.merl@...> wrote:

?

HI

Here is a ton of icebreaker questions - haven't looked at them in details, hopefully they are helpful

Am 13.03.2020 um 18:36 schrieb rachel@...:

[Edited Message Follows]
[Reason: (Updating the meeting ID as the previous one was wrong)]

Hi all - I'm working to adapt a F2F training I've designed around problem diagnosis / program design for a virtual audience. The F2F training has space for ice-breakers and energizers, some of which would translate but others not. I found on line as a reference, but also wonder if others have ideas for other resources, and/or would be interested to join a zoom call to practice a brainstorming method to adapt your favorite ice-breaker and/or energizer to a virtual format??

I realize there's a *lot* going on now, so I'd like to offer this zoom call at 7AM PST on Tuesday, March 31.?

***

rachel cardone is inviting you to a scheduled Zoom meeting.

Join from PC, Mac, Linux, iOS or Android:

Or iPhone one-tap (US Toll): +18333021536,,2811300527# or +16507249799,,2811300527#

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Or Telephone:

? ? Dial: +1 650 724 9799 (US, Canada, Caribbean Toll) or +1 833 302 1536 (US, Canada, Caribbean Toll Free)

? ? Meeting ID: 281 130 0527

? ? SIP: 2811300527@...

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