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Re: Running Large Group Facilitation at a Conference
#facilitation
#meetingdesign
Hi Sian. Thx for your input. Question: for the second round was each group roughly taking 5 min. each (30 minutes in total) to discuss the remaining six topics? Was there a facilitator per group or just a scribe? How did they quickly determine which 3 ideas to focus on to do a deep dive? What was the number of people per sub-group?
Thx in advance for responding to so many questions! |
Re: Running Large Group Facilitation at a Conference
#facilitation
#meetingdesign
¿ªÔÆÌåÓýWith more than 30 or 40 people one more visually appealing option is to set a deck of Google slides:- One link for the deck of slides - One slide with the instructions/structure for the conversation in the breakouts. - One or more slides for each group, with names on top. - In each slide, I put different ¡®stickye-notes¡¯ made of shapes where people can write inside. At the end (or during) people can easily spot each other¡¯s work by clicking on the slides. One example: I used this format for Critical Uncertainties with 44 participants in a Meeting. Each quartet worked in a different slides, with different Uncertainties. At the end we had a very rich set of strategies made by 88 hands. I hope it helps. Fernando Murray Loureiro Mobile: +1 (250) 509 1167 To schedule a Meeting: On Dec 5, 2020, at 5:21 PM, Sian Madden <sianmadden@...> wrote:
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Re: Running Large Group Facilitation at a Conference
#facilitation
#meetingdesign
Michael I used a Google Sheet for a group to 55.? I had set up a Mural board with 7 break out areas with their own links and sent a "pre-work" link to Mural.? As the engagement?with the pre-work was low I went with Google Sheets. Each breakout group addressed 1 of 7 topics for 20 minutes.? Each topic had its own sheet in the Google Doc.? After a debrief in plenary, people were sent back into the same break out groups and had 30 minutes to visit each topic briefly?and choose 3 to have a "deep dive" dialog on. Each breakout group: A-G had its own column for each sheet. This is where they would add/build and comment.? This also served to show where the whole group's energy was for the topics. Only one scribe from a group was to have their?fingers on the keyboard for the input on the sheets.? (I would have done the same if we had gone with Mural, so only 7 people would be moving stickies and adding content). It is not visually exciting - but it worked. Hope this helps :) Sian Sian Madden MSc OD, CPF Organization Purpose, Experience & Development for an Emerging Future Phone: USA+443-871-5102 Facilitation impact gold award 2020? On Sat, Dec 5, 2020 at 10:54 AM Michael Goldman <goldman@...> wrote: Thanks Nancy, I think you captured most of what I was suggesting! I have not used a Google Doc with more than 10 people at a time so I'm interested in your or others experience with larger groups of 40+ people and how you manage it? |
Re: Running Large Group Facilitation at a Conference
#facilitation
#meetingdesign
Thanks Nancy, I think you captured most of what I was suggesting! I have not used a Google Doc with more than 10 people at a time so I'm interested in your or others experience with larger groups of 40+ people and how you manage it?
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Re: Running Large Group Facilitation at a Conference
#facilitation
#meetingdesign
Hi all, I have definitely had issues with Miro in large groups, and have also been very concerned about the inclusiveness. I have approached it much like Nancy, and have included a short activity at the beginning of the session that requires everyone to interact with it live. It allows us to do a relevant activity AND practice in it as a group. That worked the best, and still not everyone is equally participating. It's a big hurdle, and is complicated even further when there are non-English speakers. On Fri, Dec 4, 2020 at 11:12 AM Nancy Settle-Murphy <nancy@...> wrote:
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Re: Running Large Group Facilitation at a Conference
#facilitation
#meetingdesign
Hi Ellen, Great question. To make sure everyone?feels comfortable and confident using whatever tool we end up using to gather content in our real-time virtual sessions, I always like to create a prework activity using that same tool (e.g. Jamboard, MeetingSphere, or Miro), so people have a little time to familiarize themselves with it before "showtime."? For example, people can post a short intro note and a visual? of some kind that tells a story about who they are, or their favorite vacation spot, favorite good, etc. That way, when it comes to the real-time conversation, everyone (who has done the prework, that is!) can get going right away. Still, I always like to spend a minute or two describing the basic functions we will be using for our session, and I try to limit the features we will be using to the necessary few so people don't get overwhelmed or feel left behind. Hope this helpful. I'd love to hear what others say. -Nancy Nancy Settle-Murphy Guided Insights - Tel: (01) 978.263.2545 ? ? Skype: nsmurphy2545 ? ?Twitter: nsettlemurphy Pronouns: She/her/hers Helping organizations thrive in the virtual world since 1994 On Fri, Dec 4, 2020 at 11:01 AM <ellen@...> wrote: Hi all, |
Re: Running Large Group Facilitation at a Conference
#facilitation
#meetingdesign
Hi all,
This is not a solution but an aligned question. Has anyone had issues with learning curves for large groups when using Miro, GroupMaps, or Jamboard???I tried to use Jamboard with a group of just 20 and found that the ability to navigate the functionality varied so greatly among different participants that I wasn't sure that everyone could contribute equally. It would be one thing if it were an internal team that I could train. But for large, public sessions -- especially for community meetings where people may even be new to Zoom -- digital functionality feels challenging.? Ellen |
Re: Running Large Group Facilitation at a Conference
#facilitation
#meetingdesign
Nancy hi, so we were really pleased to learn about Miro lite, a free version of Miro without the complexity, at least as good as kamboard at its best.? and yes to Google docs too. Consider GroupMaps s an alternate. You can use one of their smart looking and functional templates to give some variety and interest, and functional difference to the Co/created documents. Julian, the founder, did a great demo on our Remote Together Community tool talk recently. I have nil commercial interest in the recommendation! ?
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Re: Running Large Group Facilitation at a Conference
#facilitation
#meetingdesign
Hi everyone, I am intentionally replying to the group, since I'd love to see what others do in the situation Michael is asking about. If I understand the challenge correctly, I would use either a Google doc or Google Jamboard for capturing ideas/comments in the breakouts (they have their pluses and minuses, but the key is that all 200 people have access to the same document). With either one, you could label each page with breakout group # and/or topic/and or session number. As breakout groups form, they are asked to find their clearly-labeled page and start capturing ideas. (Either one person in each group can share their screen and act as scribe, or all can type in their ideas as they discuss them.) When time's up for breakout session 1, I'd leave their set of notes intact and then ask the next group of people who choose that topic to review and build on the earlier comments. If you're using Jamboard, people can actually drag and drop sticky notes to form clusters of similar ideas, which could be helpful here. For the debrief, I'd start with topic A and give everyone a silent moment to scan all ideas from both groups. Then I might ask for someone from group 1 and group 2 to quickly highlight which ideas generated the most energy, discussion, etc. (They are not reading their ideas out - there's no need, since everyone can scan them silently. Plus, that's a tedious?exercise in the best of times.) After the summary of highlights from the two groups, I'd ask for others to note recurring themes, make comments, etc. I would ask them to do this in chat, given the size of your group. Then as you suggested, someone should be scanning the chat content and call out common themes, etc. Much depends on whether you need to reach consensus or prioritize, or whether this is simply an idea-generation activity. Also - the degree to which you need to capture and synthesize ideas quickly in a Word doc, say, will affect your choices. Jamboard can be saved only as PDFs or JPGs, for example, while a Google Doc can be converted to Word for easier editing. I hope this is helpful! BTW - you are lucky to have a client who allows Google tools. I have many who do not, in which case we usually have to use Word, which becomes really messy during the debrief.... Regards, Nancy Nancy Settle-Murphy Guided Insights - Tel: (01) 978.263.2545 ? ? Skype: nsmurphy2545 ? ?Twitter: nsettlemurphy Pronouns: She/her/hers Helping organizations thrive in the virtual world since 1994 |
Running Large Group Facilitation at a Conference
#facilitation
#meetingdesign
Hi everyone. I'm designing an event where 4 topics will be run concurrently. Approximately 200 people will be attending with about 30 - 60 people choosing to attend a topic. There will be 2 x rounds where people can visit and participate in 2 different topic rooms. Using Zoom, therefore for breakouts will occur. Each topic round will be 30 minutes long. The purpose of these 2 rounds is to generate as many ideas on a topic.
The question is how do you allow for multiple people to input ideas so everyone leaves each round feeling that they've been heard? Round #1: My idea is use a Google Doc and as for 3 - 4 volunteers to speak on the topic which will be captured. This could take 7 - 8 minutes. Then ask people to either comment directly n the Google Doc or to post their ideas in Chat. We would use a Chat Monitor (perhaps 2 - 3) whom would report themes. These could be added to the Google Doc. You could have 3 - 4 more volunteers speak to the same topic but we would seek 'new' ideas that had not been mentioned already and then have others comment as before Round #2: Let the new attendees review what was written, then allow for commenting. Then have 3 - 4 people volunteer to propose 'new' ideas again. Was wondering if anyone had any thoughts of any alternative ideas? Not sure that the above will enable a lot of people to participate? Thanks! |
Re: online work party ideas please
Hi Michelle, That sounds like fun! We wrote a post about online party activities (for Zoom, but probably works in other places):?. I just ran a set of "Celebration Moments" for a virtual team where we spent 40 minutes on three of the five workshop days to have some fun and celebrate the team and their work. The game "An Amazing Group of People" works really well as a quiz (collect little known facts about people in private chat and make a quiz that you administer, and have fun getting people to tell some background stories about themselves.) We made a Jamboard Going away card for someone and surprised her with cake and candles (we had to get her family involved, but we all had the same on our end - we turned off our cameras and sound for a "reflection moment" and when we turned them back on the candles and cakes were there). We organized a "Walking" Tour of Scotland with a local there who told us about the place (where they had been scheduled to have the meeting) and then joined us with a whiskey shot at the end (we sent out a list of materials that people needed and a shot of whisky was on it!) We also crowdsourced a group music playlist that we used for all the breaks.? A lot of the energy comes from the facilitator as you know. Also, have people take themselves off mute the whole time, so you can hear their background noise and comments and laughter. Make it ok if the dog barks or the doorbell rings. Have fun!
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Re: online work party ideas please
Among Us is all the craze at the moment. ?It is like Mafia, but keeps everyone more engaged than mafia would. ?People would have to install an app on their phones to be able to play, but it¡¯s all free. Can only play up to 10 people.
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Jackbox games can be nice. ?It¡¯s a suite of party packs with different games, that are usually funny or entertaining. I personally love patently stupid in party pack 5, as it can get people out of our their a box a bit. ?Max players is 8, but most of them can have audience members. It is paid for the host, and you will need to use Zoom to share the primary screen. ?As a participant only have to go to be on zoom to watch the main screen and use your browser to head to the Jackbox website and install. Recently we¡¯ve tried playing Catchphrase on zoom together. ?Instead of the machine, you have a host who runs it. ?Essentially separate folks into two teams (I usually have them rename themselves to have their order number and team letter). ?Then the host can use the catchphrase machine recorded on YouTube and play it as audio only, while using a random word generator and sending it to whoever is it. We¡¯ve done other stuff like creating a Spotify list together, and playing guess who put this song in the list. ?We also give people the chance to talk about why that song matters to them today. More physically, besides touch blue, we¡¯ve tried a game where everyone, but one person, sits and stays down. ?The person who is standing must sit down, and one person from the group must stand up to keep one person standing at all times. ?We¡¯ve used this as a way to train folks to be aware and responsive to collective energy and nonverbal communication over zoom. On Wed, Dec 2, 2020 at 10:20, Sarah Nehrling <sarah@...> wrote:
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Re: online work party ideas please
I haven't played most of the games here - but the ones I have played have been really awesome!? cheers, Karen On Wed, Dec 2, 2020 at 11:20 AM Sarah Nehrling <sarah@...> wrote:
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Karen Rayne, PhD, CSE Executive Director ![]() |
Re: online work party ideas please
I love this question, Michelle! Two suggestions, but I admittedly have limited experience with both:
Incredibly eager to hear what others suggest! Sarah Facilitator, Trainer, Coach, Learner? |? Virtual & In-Person Support?? | ?? Ed.M.,?Learning?&?Teaching?Program |?Harvard Graduate School of Education Learning Travel Blogger ? | ??@sfnehrling On Wed, Dec 2, 2020 at 11:57 AM Michelle Laurie <michelle.k.laurie@...> wrote:
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online work party ideas please
Hi facilitator friends,?
I'm tasked with an online work party for 1 hour next week.? It's a group that works together a lot though from different organizations (a network?group). We are about 8 people.? Do you have ideas for a FUN and perhaps also 'learning at times' experience. We can drink during the zoom Or other platform but that is not the focus :-)? I would love for it to be NEW and INSPIRING and FUN for the gang. Thanks for ideas in advance!? Best,? Michelle Michelle Laurie -- Michelle Laurie michellelaurie.com Strategy-Assessment-Engagement-Faciltation |
Re: Bare Bones Strategic Planning
Hi Ann can you please share that reference as I am just reviewing a paper from two colleagues writing about the future?of facilitation and this could be right on the spot for them. Best wishes Paul Nunesdea | Paulo Nunes de Abreu? +34 667 643 688 Twitter: On Tue, 1 Dec 2020 at 16:51, Ann Hendrix-Jenkins <ann.hendrix-jenkins@...> wrote:
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Re: Bare Bones Strategic Planning
¿ªÔÆÌåÓýHi!Ann, I have been reading ¡°Emergent Strategy¡± but Adrienne Maree Brown (based on the work of Octavia Butler) - which is really worth checking out, but can¡¯t find ¡°Emergent Strategies¡± - maybe we are talking about the same book? Thanks! Catherine
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Re: Bare Bones Strategic Planning
Hi Ann, the book you are reading is one of the best.? Our NGO, the Center for Emergent Diplomacy, applies the theory and principles of Complex Adaptive Systems science to peacebuilding and Track II diplomatic negotiations. As an applied Complexity scientist and recovering international mediator, I can tell you honestly this is the book I wish I had been smart enough to write. ? In collaboration with our Swedish partners (we're based in Santa Fe, NM), we're holding our first online global conference next weekend. I just hope for the best in terms of the technology working well.? I'll settle for "good enough", because I'm terrified about the tech part.? We're using Zoom. On Tue, Dec 1, 2020 at 7:51 AM Ann Hendrix-Jenkins <ann.hendrix-jenkins@...> wrote:
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Merle Lefkoff, Ph.D. Center for Emergent Diplomacy Santa Fe, New Mexico, USA mobile: ?(303) 859-5609 skype: ?merle.lelfkoff2 twitter: @merle110 |