Hi,
there is (at least) one more possibility to do this: - Assign participants randomly to break-out rooms
- Scroll through the list of names in the break-out rooms. Find the facilitators (at this point they will have been assigned to break-out rooms) - click on the group they are in - and uncheck their name. Do that for each facilitator.?
- This will bring them back to the category of "unassigned participants" - and they will stay in the main room?
If the facilitators want to be in a room together - or each in their own quiet room - that is, of course, possible. This does indeed mean to put them in a dedicated room.?
Thanks a lot for the great learning here.
Greetings, Michaela?
On Tue, Apr 14, 2020 at 4:22 PM Bill Potapchuk < bill@...> wrote:
Hi Madeline and Bev:
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My colleague Lenny Lind is a master at this.? Here¡¯s how he does it:
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- Do a random sort, then create another room and label it ¡°facilitators¡± (or ¡°theme team¡± or both), swap the facilitators into that room,
and then rejigger/rebalance the rest of the groups.
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I¡¯ve found Zoom¡¯s tutorial on preparing and managing breakout rooms to be helpful:?
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If everybody on the call has a Zoom account, you can pre-assign participants to breakout rooms:?
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Best . .? Bill
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William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
bill@...?
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I¡¯m trying to do this, too, and would be very appreciative.? I¡¯m told the co-hosts can move themselves, but I haven¡¯t been able to make that work.
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Madeline
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Madeline M. Maxwell
Professor of Communication Studies
Moody College of Communication
Director, UT Project on Conflict Resolution
Director, UT Global Ethics and Conflict Resolution Summer Symposium
Chair, Graduate Portfolio in Dispute Resolution
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Thanks, Bill
That¡¯s a really helpful comparison.
I was interested to see that in Zoom ¡°it is easy to keep the facilitation team out of the breakout groups, randomly assign all others to breakout groups¡±. I want to be able to do this, but haven¡¯t found a way, except to randomly assign
people to groups and then to manually move facilitators from one room to another.
Is there a more clever way?
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 Bev
Wenger-Trayner
Learning to make a difference
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On Apr 13, 2020, at 14:38, Bill Potapchuk <bill@...> wrote:
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I had a chance to use Bluejeans for a virtual meeting with 22 people last week.? It worked, but I was disappointed.? I have regularly used Zoom for these meetings . . . and the little things
that make a difference added up.? And, if any of these observations come from user error (me!) please let me know.
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With Zoom, I¡¯m able to work with a partner who controls Zoom, starts the breakout groups, etc.
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Not possible.? I needed to run everything myself, I could not share responsibilities.
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Zoom shows up to 49 people.? And you can scroll through the screens if the number of people exceeds what can be shown on the screen.
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Bluejeans shows 12 people only and there is no scrolling.
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With Zoom, it is easy to keep the facilitation team out of the breakout groups, randomly assign all others to breakout groups, and use that time to coordinate.
You can also input the size of the group you want and Zoom calculates the number of breakout rooms.
When you want to end small groups in Zoom, participants are given a 1 minute warning.
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With Bluejeans you can either assign groups person by person . . . or randomly.? I was unable to find a way to separate the facilitation team from everyone else quickly and the
lack of a partner operating Zoom meant I needed to choose the fast way, not assigning people.
You also need to create rooms . . . you cannot specify the desired group size.
When you end small groups in Bluejeans, it is immediate, there is no warning.
When breakouts ended in Bluejeans, several people were kicked off audio each time I used breakouts.
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You can send a message to all participants while participants in breakout groups.? This allows me to send time warnings or respond to a question.
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When participants are in breakout groups, you cannot send a chat message to all participants.? So, even though I was sending time warnings to participants, they never received
them . . . and when the breakouts ended without warning, it was jarring to participants.
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Zoom has much higher screen resolution.
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Bluejeans has low screen resolution . . . like our monitors were 10 or 15 years ago.
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Hope this comparison helps others!
Community Building Institute
Do you know how much Hopin costs?
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EXTERNAL EMAIL: Do not click links or open attachments unless you trust the sender and know the content is safe.
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For conferences - with several parallel sessions we have found to be very useful?
Enrique Mendizabal (FRSA)?
Director, On Think Tanks?
On 6 Apr 2020, at 3:18 pm, Bill Potapchuk <bill@...> wrote:
Because of zoombombing,? a bunch of institutional clients are banning the use of Zoom (like the National Park Service/Department of Interior!).? I¡¯m looking for an alternative.
Bluejeans seems to be quite similar.??
Does anybody have experience with this alternative?
Thanks much . . . be well.
Community Building Institute
Hi Catherine,
If you click on "General" - and then scroll down to "more settings" - you are taken to your profile/account-settings (new tab opens) where you indeed can activate the "Share Zoom windows".?
Seems a bit hidden, and there might be other ways to get to that page...?
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