On Jul 26, 2022, at 12:52 PM, Lucas Cioffi <lucas@...> wrote:

Hi Everyone, thank you very much for the tremendously helpful feedback in the email?thread below.

Based on that feedback, and over the past 100 days I built a tool to help facilitators manage all the links that they share in a Zoom meeting.

Here is a 4-minute video overview:?

What is Qiqo Pro?
It is a tool for facilitators to create custom pages for their Zoom meetings like this?example:?
Bring your own Zoom meeting. Easily display links to all the relevant Google docs, notes pages, websites, videos, etc.

Early bird discount?is good until 15 September:??(save 50% forever)

What are the key features?

• When participants arrive:?add a beautiful background photo to make your meeting feel like it's not just another Zoom meeting
• Before the meeting begins:?let people do "prework" such as browsing the agenda, adding to the agenda, brainstorming on a Miro board, etc
• During the meeting:?display links for all the docs for each breakout room so they don't get lost in Zoom chat, especially for people that come late
• After the meeting is over:?post the permanent record of the meeting, such as the final notes and the Zoom recording, easily found at any time through the original calendar invitation

How is it different from QiqoChat?

• QiqoChat is for large events where you need multiple Zoom meetings running in parallel, such as conferences
• Qiqo Pro is great for meetings/workshops that run entirely within a single Zoom meeting

This is a new product release, and we would absolutely love to hear your feedback and suggestions for making it even better!

Lucas Cioffi

QiqoChat | Lead Software Engineer

lucas@...

+1.917.528.1831

?

Live Online Events | Engaging Communities | Real Collaboration

Drop in for?

On Wed, Apr 20, 2022 at 3:31 PM Gigi Johnson <gigi@...> wrote:

Lucas, a great idea.

Short answer - template in a tool folks are already using to find again for follow up after the meeting.? And ask the teens to rotate who adds links and manages it.

TL:DR -- a long response

KISS.? Keep it Simple Sir.? (I know, adjusted.)

The average Zoom user seems to still not know the 3 dots below the chat are how to save the chat and have no idea where it saves the file on their computer!? Wisembly, out of France, used to have this function and I used it for years...but they could not figure how to many money.? Ahead of its time!

I would suggest a Google Doc with a template vs anything that is more of a "tool."? "Meeting minutes/follow up docs as a tool" is getting to be a crowded space already.? I'm probably being pitched a tool like this at least once a week right now -- creating meeting follow up tools and documents.

• Evernote has launched the ability to connect your calendar and take Event Notes with follow ups and links right in the app.? They are shareable with the team.? Lots of good templates already.? You also can assign different students to take notes over time and share them online.?
  

• Notion.so -- I know folks who have created templates in Notion.so for this.? (I so enjoy the look, graphic images, and feel of Notion.)? Again, a template here would rock.? It can reshuffle the resulting document to be in a grid, template, calendar, board, etc.? You can connect its API now as well.
  

• Otter Assistant - My favorite upgraded tool to match calendar, events, and followup -- Otter.ai, with automatic transcription tied to the Zoom call, calendar, and follow up in Otter Assistant.? (Massively cool).

• Clickup, , and others have systems where you take minutes, connect calendars with APIs/integrations, and assign follow up.? Then the items can be "discovered" within search in the app plus assigned. However, those tools are hard to remind people to return to.
  

On the collaborative whiteboard side, that space is growing too.? Zoom is just launching its own Whiteboard tool that looks amazingly like Google Jamboard-- I just got it pushed to me yesterday in the tool.? (URL: )? However, it doesn't seem to easily link into your actual Zoom call.? Love Jamboard for meetings!? However, Jamboard has a number-of-person limit that isn't high.? So if the group gets large, it is a problem.?

My biggest suggestion, though, is to focus on where you put the follow up document so it can be found and so its "to do" items don't just get lost.? For high schoolers, I suggest instead putting the follow up elements in Slack or Discord so that they are re-discoverable later and "speaking" in their existing languages.? (And ask them to run it.)? For older adults, I like to edit the Calendar Meeting Invitation afterwards with all of the links both before and after, so they just go back to their calendar to find it and all the meeting links.? That doesn't help with planning and follow up items, but again is where people will look for the meeting.?

I spend a lot of time with high school and college age students. My crews are most comfortable in my communities with working in Google Docs, as that is where they collaborate for school. I suggest that you mission them to create the solution that would work with both their demographic and nonprofits? . . . then it is a great action learning assignment and they can learn from the creation / discovery / iteration process.? :)

Longer than you asked, but I've been living with this question for a while.

Gigi Johnson
Maremel Institute Center for Creative Futures

On 4/20/2022 11:36 AM, Lucas Cioffi wrote:

Hi All,

I was mentoring some high school students who put together a collaborative 1.25-hour sustainability forum yesterday evening for local governments and non-profits.? Our minimalist design was a Zoom meeting plus three Google drawings boards (one for opportunities, one for challenges, and one for initiatives).? A friend mentioned that if we used Jamboard we could combine?all three into one link, so that's a better way to do it next time.

But it got me thinking about whether there's a general need among facilitators for a better way to share links during Zoom meetings.? Some problems that?I think are happening in many Zoom meetings:

• If there's more than one link, a lot of participants have trouble keeping track of multiple tabs plus the Zoom app.
• After a meeting is over, participants can't find the links that were shared in the Zoom chat
• People who missed the meeting don't know where to find the recording.

So I am wondering if others on this list feel a similar need.? I'm thinking of making a simple webpage/tool that does this:

A facilitator can...

• add a name for an event/meeting and add the date and time
• add their own Zoom link
• add a button for each of the links that they expect to share during the meeting (agenda, Miro board, a notes template for each breakout room, etc)
• customize the background, colors, and logo to match their client
• create a custom link to the page such as
• display a link to the recording after the event is over
• upload the chat after the meeting if they want

Participants can...

• launch zoom without having to sign in
• view the dial-in information if they have to join by phone
• convert the date/time to multiple time zones
• display the instructions in multiple languages
• jump between the tools easily during the Zoom meeting (agenda, Miro board, etc)
• start adding to the notes or meeting agenda before the event begins (if the facilitator wants that to happen)
• return to the event page to see the notes after the event is over

What would be some other functionality that you would want on a tool like this?

Thanks for any advice!

Lucas Cioffi

-- 
Dr. Gigi Louisa Johnson