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Re: MS TEAMS training #tech


 

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Dear Sara

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I have done much as you outline below.

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What I did was make sure that all the participants have a list of all the other participants. When Person1 creates a new room there is the option ¡®Add participants¡¯ right at the beginning, so they can invite all the other participants directly using the list, sucking all the other participants out of the original room through Cyberspace into the new room. The old room says ¡®Pause¡¯ (or something similar). Then you can click ¡®Resume¡¯ to go back to it. Or move on ¨C Person2 creates a room and invites all participants to join it, and so on. I have a feeling that there is a limit on the number of rooms you can have open at once. Five maybe. So you may have to go back to a vacated room and close it.

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Does that make sense?

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As for making it interesting¡­ over to someone else!

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All the best

arwen

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From: [email protected] <[email protected]> On Behalf Of Sara Huang
Sent: Thursday, 9 December 2021 13:36
To: [email protected]
Subject: [f4c-response] MS TEAMS training #tech

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Warning: External Sender, this email originated from outside of the organization. Do not click any links or open attachments unless you recognize the sender and know the content is safe.

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Any MS Teams veterans here?

I'm about to deliver an online training to health professionals being facilitators in MS Teams. The platform is chosen, so no discussion about that possible.

The group is quite relectant to learn the tech bit, they also do not want to experience any interactive exercises>
They have already been participants of loads of interactive sessions but as group is lacking the technical skills to pull it off themselves.

As far as I understand there is no opportunity to handover co-host rights in MS Teams as organisator, so I wonder if the following go around might work...

  • participants watching a few videos beforehand on how to set up break-out room, spotlight someone and so on.?
  • on the day of training participants coming over to my MS Teams meeting room (no channel, named 'Main Room') for the start and welcome
  • first lesson by me is on how to set up a meeting, and how to copy the whole link in the invite.
    I do this by sharing my screen and showing the steps in a Word document or so
  • one participant share his/her/their meeting link in the chat (as organizator of that meeting room), then we all hop over to that room
  • in the room of the participant, the organizator sets up breakout rooms as practice
  • the other participants who want to practise break-out rooms as well, can set up their own meeting link and invite us to hop over

For this to work, I am wondering:

  • when hopping over to another organizator's room, do we need to end the meeting 'Main Room'? Or can both meetings rooms stay open as it will be on 2 different accounts?
  • how to best keep track of the different rooms? Maybe open a google doc and ask they to pop their links there as they become organizator for their own rooms?
  • the training is 2,5 hours and I bet that hopping back and forth gotta take quite a bit of time. How do I make it ¨¦ss 'boring'?

Many thanks in advance!

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With gratitude,

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Sara(sher/her)
Guiding teams into connection, understanding, and growth

Crafting transformative spaces online, on-site and in-between


+31-6-24733842 (I'm on Signal, no Whatsapp)

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