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Re: Zoom registration #facilitation

 

I have used both Eventbrite and as mechanisms on the front end of a meeting to gather contact information.?

You have to hand tune the configuration for each to make that work.?

In the end, I end up sending notes by email as reminders of how to get in anyway.?

Event when the link is right on the page, people can not find it.?

If you are not charging, a simple google form can work.?

To keep the "unregistered" from coming in, so that you always get an email for everyone, you will have to make the link shareable?in some way.?
When you use a tool like Remo, it allows you to have a "private" meeting, which means that only people who have an email registered can get in.?

this likely will reduce the number of people in your event.

Another way to do this is to set up a two step process, where a generally shareable link is distributed far and wide, and then when you get to the first step(from that link), you think have them go through a registration/confirmation process, which only hands them the actually video link after they have registered/been confirmed.?

Ideally, you would like to use something like google authentication or linkedin authentication and then let an app collect the email address as they come in. Likely that is too technical for the audience you are connecting with.?

IE, they don't have google nor linkedin memberships.?

You might consider what kind of long tail communications you want to maintain. If you set up a slack or discord channel for before and after the event, you can collect emails out of those channels. Again, likely too much overhead for most people.?

The simple path would be to put the google form before the zoom link and then put the zoom link in an email and in a registration completion page so that they can get it that way. However, this does not resolve the shared link with no registration problem.?



On Thu, Dec 10, 2020 at 2:37 AM <p@...> wrote:

Hello colleagues,

We are trying to solve a problem with a large meeting for 6 countries in Central Africa. For a number of upcoming Zoom meetings, we need to submit a complete list of participant names and emails to our client, after the meeting.

During our last meeting we found that the list of confirmed participants received from the client had nothing to do with the actual people that participated (50% did not turn up and 50% of unregistered people participated). During the meeting, we asked participants to send us their email on chat or via email. We only had a 66% success rate with that.

Zoom has a registration function, which should be the solution, but it is not. When people register;

- They receive the link on screen. Given that they will normally register before the event, they then need to copy the link and keep it somewhere. This is cumbersome.

- They can receive a confirmation e-mail. However, the standard e-mail is much too complex for the level of computer literacy in the region. Unfortunately, it cannot be modified. See image below or attached.


As a workaround, we are thinking of having people register via SurveyMonkey (Google forms out of the question). This allows us to design our own confirmation e-mail. This confirmation e-mail will:

- encourage people to share the Survey Monkey registration link with any colleagues that wish to join, and

- tell them that registered participants will receive a zoom link at 3am on the morning of the actual meeting.


Of course, this strategy is not watertight ¨C they can still share the actual zoom link among themselves on the morning of the meeting.


Has any of you dealt with these issues, and have you found any better solutions? Please remember: we need a solution that is adapted to very low computer literacy.


Thank you!



--

JOHN SECHREST
Founder,?Seattle Angel Conference
TEL??(541) 250-0844? ??EMAIL??sechrest@...

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@sechrest
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