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Hi! I am asking this for a friend. She has a free group and marked when it gets
close to the limit of attachments or memory for the earlier ones to be removed.
It says she is out of space. So when or how does the earlier attachments get removed?
Does she have to notify Mark or someone here to do that?

Thanks

Anita

On Mon, Nov 23, 2020 at 04:36 PM, Anita L wrote:

She has a free group and marked when it gets
close to the limit of attachments or memory for the earlier ones to be removed.
It says she is out of space. So when or how does the earlier attachments get removed?
Does she have to notify Mark or someone here to do that?

Overview and more suggestions in Help: ?/helpcenter/ownersmanual/1/viewing-and-managing-your-group-s-storage

Frances

?
--
GMF wiki for help.?Search box at the top of each page.

Check out the?new groups.io Help Center??Use your browser to search or download?the PDF.

On Mon, Nov 23, 2020 at 04:36 PM, Anita L wrote:

She has a free group and marked when it gets
close to the limit of attachments or memory for the earlier ones to be removed.
It says she is out of space. So when or how does the earlier attachments get removed?

Anita -- Old attachments are not deleted in real time based on this setting. I believe that job runs once a week. At that time, enough attachments will be deleted to get her back to 95% of quota, if possible.?

This setting applies only to attachments. If File and Photo uploads are taking up all her quota, those must be deleted manually.

Regards,
Bruce

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Check out the groups.io Help Center?and?groups.io Owners Manual

Hi - Let me see if I understand this correctly.? In a free group if an item is sent as an attachment and the storage space is approaching max of 1 Gig then those oldest attachments would be eliminated automatically after notification to the owner in order to free up space for newer ones.? However, if a photo is sent in the body of an email then it would take up the space but could not be eliminated except by the owner going and finding it and deleting that email???

I am finding that most people using their phones to upload have photos in the bodies of emails and not in separate attachments.? People using computers usually do it the other way.? This is not a pressing issue for my new free groups I just want to make sure that I understand so that I can figure out how to address it when it occurs.? My group shares a lot of photos especially now in this pandemic.? I have already notified everyone in the group that any photos anyone wants kept need to be downloaded to their own devices.?

Thank you if you have clarification for me.
Judi

On Tue, Nov 24, 2020 at 03:24 PM, Judith Freed wrote:

Hi - Let me see if I understand this correctly.? In a free group if an item is sent as an attachment and the storage space is approaching max of 1 Gig then those oldest attachments would be eliminated automatically after notification to the owner in order to free up space for newer ones.

No.?

Old attachments are purged according to the "Out of Space" setting on?a weekly basis,?not in real time. It's entirely possible to have someone to photo-bomb your group and put it over quota before the job runs.

If you group is Premium or legacy Basic (started pre-August 24), other items could also be taking up storage space, including Files that you may have uploaded and Photos that appear in albums. Such items have to be deleted manually.

It's not uncommon for a single print-quality image to exceed 5 MB in size. For this reason it's a?really good idea?to set up your group to rescale photos before allowing them to post. See the "Max Photo Size in Email" setting in Message Policies (/helpcenter/ownersmanual/1/customizing-group-settings/message-policy-settings).

However, if a photo is sent in the body of an email then it would take up the space but could not be eliminated except by the owner going and finding it and deleting that email???

Embedded photos are automatically rescaled to 640 pixels in the longest dimension. Other than that, they are still attachments, and are treated the same way by the Out of Space setting.?

Hope this helps,
Bruce

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Check out the groups.io Help Center?and?groups.io Owners Manual

Thank you for the clarification Bruce.? We are a new group so it is just photos that we need to pay attention to.? I will probably need to set up a photos site somewhere else
to take care of this groups need.? Judi

Judith,

Our group looked across many of the storage sites on the web.? Some had too many pop-up-ads, others required a user login, and then others had very limited space for the FREE use.? Then there were others with the footnote of deleting anything not accessed in XX days.? Some sites even mentioned your images and documents were no longer fully private and the info could be used by their 3rd parties.

After all was researched out, BOX Storage with the ease of use, not needing to login, ample of FREE account space, ability to have sub-folders to organize, share files or folders via permissions (also allows not to share should you need private or items in DRAFT editing state), no time limits on access, etc.? won out in the process.

IF your group is a newer BASIC plan, I would suggest making a message post SPECIAL out to the group with the links and details.? Then PINNING this message to the top of the message TOPICS list here on the site.? It's sort of like having the WIKI with the links, but as a pinned message at the top.? Serves the same effect really. :)

IF you have an older BASIC plan, then a WIKI page with links and descriptions can be created.?

Hope this helps you and others.

BMaverick
Yanmar Tractor Owners Group

Judith,

In my previous posting, I used the term "pinned".? Well, the icon in the message list shows a PIN icon.? The term used on GIO is MAKE STICKY.

Thus, take note of the terms and the icons. :)

BMaverick
Yanmar Tractor Owners Group

Thank you for sharing your research.? Very helpful as I sort through possibilities.?