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Hello folks this is Joel K4DKX. I am the President of the Carolina Amateur Radio Club and am putting this group together for internal club business. Right now for testing purposes I have used a personal email to get started. If I change the email that is tagged to this account will it also change the login email? Or is there a way to change the login and email separately? I need to get it moved to the club email for future use.?

Thanks much for the help. 73

Joel K4DKX
CARC Pres

Joel, your email address is your login ID. You can change your email address. You can also create an email alias for sending email from. You will not receive any email to that address.

If you absolutely want to keep your normal email address from your account, create a new email address. i.e. Gmail.

The wiki has info on both changing email addresses and aliases. -?/g/GroupManagersForum/wiki/Profile-and-Email-Address-and-Merging-Accounts

/g/GroupManagersForum/wiki/home

Frances

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I think the easiest thing would be to create an account for the club email address and make it an owner of the group.? Then you could use your email address as normal.? Set the club account to No Email (if that's enabled) or Special Notices so it won't get all the messages.

Duane
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On Tue, Jan 29, 2019 at 09:55 PM, Duane wrote:

I think the easiest thing would be to create an account for the club email address

I may have misunderstood the requirement but as I read it anyone could then gain access to the Group(s) as long as they had access to the club address.

For my money a "registered address" (and thus the log in) should only be applicable to one person, not many.

Sounds extremely dodgy to me...

Chris

Have you considered subgroups?

/g/GroupManagersForum/wiki/Why-use-a-Subgroup

Wiki - how to form a subgroup

Frances

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On Wed, Jan 30, 2019 at 12:01 AM, Joel Lautzenheiser wrote:

This is to be used as an internal club account with board/trustees and normal membership with different access.

Joel; perhaps so, but the question remains how many people have legitimate access to the club email address? Are you intending that the club email address has "ownership" of the Group? If so then anyone with legitimate access to that address will be able to change settings at will without leaving a clear audit trail in the activity log; yes, changes will be logged but there will be no way of determining who was responsible.

The existence of a board and trustees is a bit of a side issue because their existence does not preclude the possibility of mischievous interference by others who are able to access the Group via a common address. The ability to change group settings has to be granted to as few people as are necessary to ensure the smooth working of the group. I'm far from convinced that have "the club address" (your words) usable as a log - in at the Owner level is a good idea; IMHO it leaves your group open to interference without actually achieving anything substantive.

It is also far better if those who can legitimately change settings, i.e. "manage" the group, can log in from different email addresses - if that is not the case then any trouble with the "single" email address could compromise the group completely.

Chris

Joel and Chris,

Here is what I was thinking, based on a club group I have.? The main group would be for all members.? Subgroups would be for board, special events organizers, or any other 'special' groups.

In our club, only the club secretary uses the club email address.? (The club president and vice-president have access for backup, but I don't remember them ever using it.)? That email address is an owner of the group and can make changes, but could be restricted as a Moderator to only perform certain functions.? The secretary account is set to NOT get all group emails, only those determined to be needed for administration.? Mainly it's so that announcements come from a club officer to make them official.? If/when a new secretary is elected, all access for that email address is transferred and the password is changed.? I'm also an owner of the group, in order to help with the details of setup and moderation.

Duane
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On Wed, Jan 30, 2019 at 12:35 PM, Duane wrote:

In our club, only the club secretary uses the club email address.? (The club president and vice-president have access for backup, but I don't remember them ever using it.)? That email address is an owner of the group and can make changes, but could be restricted as a Moderator to only perform certain functions.? The secretary account is set to NOT get all group emails, only those determined to be needed for administration.? Mainly it's so that announcements come from a club officer to make them official.? If/when a new secretary is elected, all access for that email address is transferred and the password is changed.? I'm also an owner of the group, in order to help with the details of setup and moderation.

Sorry for the long quote, but IMHO that is a much more secure way of doing things.

Joel: The one thing that must be avoided is having an "unknown" quantity (person) having access (either deliberately or by subterfuge) as an Owner because a "rogue owner" can wreak havoc, including removing (co)owner status from a proper one. (For the record having more than one Owner is strongly recommended!)

Chris

Hi Joel,

Sorry for the lengthy reply, but I'm late to the game so I'm reading through all of your posts in this topic and responding to them with this one post. Some of this simply restates others' replies, but hopefully I'm adding some more context.

Right now for testing purposes I have used a personal email to get
started. If I change the email that is tagged to this account will
it also change the login email?

As Frances said, your email address is your login ID. If you go to the Account page when you are logged in you can change it; you will thereafter need to log in using the new address.

Or is there a way to change the login and email separately?

If you want to log in to Groups.io, and access your group's web pages via one address; yet receive group messages at a second address, you'll need to subscribe both of them to your group. They'll each have its own Groups.io account, which may be used to log in access the group as a member (or mod or owner).

I need to get it moved to the club email for future use.

What "it" do you need to get moved?

If you are talking about owner privileges in the group, you can have more than one address assigned that role. Join the group with the additional address, then (logged in with one of the current Owner addresses) change the role of the new address to also be owner (or mod).

Accounts are not the same as groups.

A log-in account is tied to an email address, and that one log-in is used by that one email users to access any and all group subscriptions that address may have.

A group is a collection of subscriber addresses, at least one of which must have the "owner" role, together with all the content emailed or uploaded to the group.

No what I would like to do is have the club email as the login but use
an alias to get help with the account and not have all the info on the
club email.

I'm not sure what you mean by "the login", but you and each subscriber to the group would log in for access to the group using his or her own email address. There is no communal log in to Groups.io.

The club email, if subscribed to the group, would receive whatever group postings, in whatever format, as specified by its subscription options. The same is true for any email address subscribed to the group.

I think I understand what you are saying however, only certain
board/trustees would have change abilities. The general membership
would have only post and view abilities.
Also each member board or membership would login under their email.

If you open the Members list of the group, and click on any member's row, that will open up their subscription page. That controls what information is emailed to the member, and also whether that member also has the Role of moderator or owner in the group.

The Role controls the person's level of access to the group's settings and content.

Those given the role of Owner (which would include the group creator and anyone subsequently promoted to that role) have full access to every group setting and member subscription. All owners are equals.

Those given the role of Moderator may have limited access to group administrative settings and/or member subscriptions, as defined by a list of moderator permissions. That is a list of checkboxes which will open up on the page when the Role of Moderator is selected.

Members have access that is defined by the group's Settings page. The group administrators (owners and mods) can give members access to various content areas for reading and (optionally) posting/upload; but members cannot access any of the group's Admin pages.

The club email would be maybe two each board and trustee members and
then only certain things. If possible.

The subscription held by the club email address would work the same as the rest. You (a group admin) get to decide what Role and permissions it has.

Generally speaking I would have the board and trustee members subscribe to the group with their individual email addresses, that way they get individual control of what email (if any) they want to receive from/about the group. And they can be given individualized permissions to access the group's admin controls.

In fact, unless you want group postings to be sent also to the club email address, I probably wouldn't recommend subscribing it to the group at all - there's no need.

Shal


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