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how to recover attachments from YG

 

I have moved a YGroup to Groups.io but, of course, the attachments were not transferred.? Is it possible to copy the attachments over to Groups.io and re-establish the connection with the email they are attached to?? If yes, what is an efficient way to do this?? (My searching through messages and help mechanisms hasn't provided an answer. Maybe it's there, but I didn't find it.)

Thanks.

-- Susanne
Re: Q: posts during the transfer/welcome message/size to save attachments?

 

>> What happens to the posts on our YG group while waiting for the transfer and/or while the
>> transfer is happening (which seems to take a few days, based on a recent post)?

Nothing happens to the messages other than being read by the transfer agent. Also, the delay in transfer is because so many requests are in queue waiting to occur, not because it takes several days to do one transfer.

>> does the "welcome to groups.io" message go out to the group immediately...

Yes, it does. I would have preferred the option to defer it, but that functionality does not currently exist to my knowledge.

>> Attachments are not so important on our group although we'd like to keep them in the archives.

I don't fully understand this question but will mention two configuration options that may bear on it.

The "best size" for you depends on how many are sent and at what point you want to run out of space (1 GB total in the free version). There is an option to delete old attachments as news ones are added, which is what we set on our groups. This is generally preferable to the alternative -- that the group will refuse to accept further attachments or uploads until you go in and delete some manually.

There is also a setting to limit the size of attachments that will go out in group emails. This is limited mainly to the largest size that you feel every member's email server will accept before they bounce the message back for being too large. If you set that to...say...4MB, anything larger than that will still be stored on the server; but the emails that go out will contain a link to the document on the server instead of a copy of the document itself.?

I hope that made sense.

Bruce
Re: Can¡¯t delete a file I put in our group

Cherry Delaney
 

Well I could not see it on my phone but went to the larger screen iPad and could see it there. Thank you
Cherry

?

On Feb 25, 2018, at 00:19, J_Catlady <j.olivia.catlady@...> wrote:

Click on the trashcan icon.

[excess quote trimmed by moderator]
Transfer Group from Yahoo

Judy Hall - Punch with Judy
 

Thank you Douglas.? All this input to a newbie to this group is indeed heartening that I am making the correct decision.? I have several groups.

Judy

Hello Judy,

The Yahoo Group remains as is unless you delete the group, or in some way restrict.? I know in my group posting to the Yahoo Group has been disabled.? As well if anyone tries to join the Yahoo Group they are referred to Groups.io.

?[excess quote trimmed by moderator]
Transfer Group from Yahoo

Judy Hall - Punch with Judy
 

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Thank you again Bruce, not too sure re your last comment though, interesting to look forward to J? Must also commend you for prompt replies.

Judy

On Sun, Feb 25, 2018 at 01:05 pm, Judy Hall - Punch with Judy wrote:

Thank you Bruce, this is indeed very good advice, though not all wonderful to look forward to.? Hadn¡¯t realised that everything would not be transferred over.? In the Interim, does that mean whilst waiting that there is no active group postings etc?? When completed, is the Yahoo Group no longer in existence?

No matter what you do, it's possible that some messages will get lost in the shuffle. Personally, I allowed users to continue to post to Yahoo while we waited for transfer.

The transfer agent will not shut down your Yahoo group...everything will still be there. What I did, as soon as the transfer completed, I put the Yahoo group on "moderated" status.?This served as a gentle reminder that the group was now defunct and people needed to go to the new group. Then I took the list of un-transferred stuff that the agent sent me and tried to download those materials myself from Yahoo. Success with this was marginal -- if the agent had trouble getting it, odds are that you will, too.

?

Because I have a separate email list of all students, separate to the Yahoo Group list of members, after I advise them of my intentions to move the group, I have already conducted a poll, do I have to advise them to make sure the link address is in their approved listing, ie white listed?

Again, I appreciate your past experience advice.

Difficulties with bouncing members and spam filters varies a great deal depending on each person's ISP, email client, and how computer--savvy they are. I think your best bet is to warn people about these possibilities, hope for the best, and help clean up the mess afterward.?

Good luck!
Bruce

?
Re: Transfer Group from Yahoo

 

¿ªÔÆÌåÓý

When my YG was active I would periodically review the Membership List, and anyone that had selected No Email was changed to Special Notice. I was glad to see Groups.io gave the owner the option, in whether No Email was allowed or not.

?

Don

?

From: [email protected] [mailto:[email protected]] On Behalf Of Bruce Bowman
Sent: Sunday, February 25, 2018 1:27 PM
To: [email protected]
Subject: Re: [GMF] Transfer Group from Yahoo

?

Like you, Al, our migration and the inability to adequately notify people about it has left a bad taste in my mouth for Yahoo's "no email" option. I don't plan to abuse the "special notices" privilege but we have chosen to eliminate "no email" from our groups.io sites for exactly the same reason.

Bruce

Re: picture of cat instead of group home page?

 

> CHANGE: Added meta headers to the maintenance page to hopefully
> ? prevent caching.

It seems Mark got tired of answering this question.
Re: Transfer Group from Yahoo

 

Like you, Al, our migration and the inability to adequately notify people about it has left a bad taste in my mouth for Yahoo's "no email" option. I don't plan to abuse the "special notices" privilege but we have chosen to eliminate "no email" from our groups.io sites for exactly the same reason.

Bruce
Q: posts during the transfer/welcome message/size to save attachments?

Group Moderator
 

Thank you for all your help. Reading the posts here is extremely helpful to get a feeling for this new format.

A few more questions please:
1) I haven't seen any discussion of this, so perhaps it's not an issue, but I was wondering: What happens to the posts on our YG group while waiting for the transfer and/or while the transfer is happening (which seems to take a few days, based on a recent post)? Does the transfer "back date" from when it was requested, or from when it starts/finishes? Is there a way to add on the messages after, if some do get left out??

2) As an aside, does the "welcome to groups.io" message go out to the group immediately once the transfer is done or do we mods get some advance notice - so we can alert the membership? (Of course we will be letting them know beforehand, but people seem to have short memories).

3) Attachments are not so important on our group although we'd like to keep them in the archives. What is a good size setting to use? The smallest (150x150)? Will that be readable? Also what setting option in Default Sub Settings > Max attachment size to use?
As well, will this impact just how the message is saved in the archives, or also how it goes out to the group?

Mindy
Re: Transfer Group from Yahoo

 

On Sun, Feb 25, 2018 at 01:05 pm, Judy Hall - Punch with Judy wrote:

Thank you Bruce, this is indeed very good advice, though not all wonderful to look forward to.? Hadn¡¯t realised that everything would not be transferred over.? In the Interim, does that mean whilst waiting that there is no active group postings etc?? When completed, is the Yahoo Group no longer in existence?

No matter what you do, it's possible that some messages will get lost in the shuffle. Personally, I allowed users to continue to post to Yahoo while we waited for transfer.

The transfer agent will not shut down your Yahoo group...everything will still be there. What I did, as soon as the transfer completed, I put the Yahoo group on "moderated" status.?This served as a gentle reminder that the group was now defunct and people needed to go to the new group. Then I took the list of un-transferred stuff that the agent sent me and tried to download those materials myself from Yahoo. Success with this was marginal -- if the agent had trouble getting it, odds are that you will, too.

?

Because I have a separate email list of all students, separate to the Yahoo Group list of members, after I advise them of my intentions to move the group, I have already conducted a poll, do I have to advise them to make sure the link address is in their approved listing, ie white listed?

Again, I appreciate your past experience advice.

Difficulties with bouncing members and spam filters varies a great deal depending on each person's ISP, email client, and how computer--savvy they are. I think your best bet is to warn people about these possibilities, hope for the best, and help clean up the mess afterward.?

Good luck!
Bruce

?
Re: Transfer Group from Yahoo

 

Hello Judy,

The Yahoo Group remains as is unless you delete the group, or in some way restrict.? I know in my group posting to the Yahoo Group has been disabled.? As well if anyone tries to join the Yahoo Group they are referred to Groups.io.


From: [email protected] <[email protected]> on behalf of Judy Hall - Punch with Judy <judy@...>
Sent: Sunday, February 25, 2018 2:03 PM
To: [email protected]
Subject: [GMF] Transfer Group from Yahoo
?

Thank you Bruce, this is indeed very good advice, though not all wonderful to look forward to.? Hadn¡¯t realised that everything would not be transferred over.? In the Interim, does that mean whilst waiting that there is no active group postings etc?? When completed, is the Yahoo Group no longer in existence?

Because I have a separate email list of all students, separate to the Yahoo Group list of members, after I advise them of my intentions to move the group, I have already conducted a poll, do I have to advise them to make sure the link address is in their approved listing, ie white listed?

Again, I appreciate your past experience advice.

?

Judy


[excess quote trimmed by moderator]
Transfer Group from Yahoo

Judy Hall - Punch with Judy
 

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Thank you Bruce, this is indeed very good advice, though not all wonderful to look forward to.? Hadn¡¯t realised that everything would not be transferred over.? In the Interim, does that mean whilst waiting that there is no active group postings etc?? When completed, is the Yahoo Group no longer in existence?

Because I have a separate email list of all students, separate to the Yahoo Group list of members, after I advise them of my intentions to move the group, I have already conducted a poll, do I have to advise them to make sure the link address is in their approved listing, ie white listed?

Again, I appreciate your past experience advice.

?

Judy

?

From: [email protected] [mailto:[email protected]] On Behalf Of Bruce Bowman
Sent: Monday, 26 February 2018 3:26 AM
To: [email protected]
Subject: Re: [GMF] Transfer Group from Yahoo

?

Judy -- One of the biggest pitfalls we encountered were Yahoo group members who were set to "no email." We had a difficult time notifying them of the migration, and despite our best efforts some of them were blind-sided. Since there's no reliable way to contact them via the Yahoo group, you may have to capture their email address and send them a note manually. To mitigate this, I wanted to put up a new banner (i.e.: "cover image") that notifies anyone visiting the Yahoo group of our move, giving the new groups.io URL. Yahoo has repeatedly frustrated my efforts to do this.

You can also plan to have a number of members start to bounce emails after the transfer completes, due either to dead email addresses among your Yahoo records or recipient mail servers that for some reason think mail coming from groups.io as spam. The latter can be a particular problem as some will be automatically unsubbed from the group and have to be re-added. Anyone who had to "white list" Yahoo to get their group mail will likely have to do so with groups.io as well. Hotmail in particular seems troublesome in this regard.

That said, this can also be useful to eliminate some of the deadwood users that seem to accumulate over time.

In our two migrations, members, files and messages seemed to transfer well. Photos are more troublesome and you can expect to lose a third to a half of them...for no other reason than the Yahoo servers are balky. Be advised the files attachments to messages -- photos or otherwise -- are NOT migrated. This includes any photos appearing in the "Photostream."

Finally, be advised that many groups are abandoning Yahoo right now and it may take awhile (a week or more) for the transfer agent to get around to you. The inability to provide a firm date to your members as to when the migration will actually take place can also be mildly frustrating.

That's my experience. Hope this helps!

Bruce

Re: Backing up my groups

 

Go to Admin->Settings and click the "download archives" button. However, this will only give you all the messages. I know of no way to do the same thing with files, folders and the rest...but I suspect it's been suggested in the beta group.

Bruce
Re: picture of cat instead of group home page?

J_Catlady
 

That¡¯s nit necessary. Just do a reload.


[mod note: That's Ctrl+R or F5 in most browsers, or Ctrl+F5 for a complete refresh]

On Feb 25, 2018, at 12:58 PM, Bruce Bowman <bruce.bowman@...> wrote:

Flush your browser cache.

Bruce
Re: picture of cat instead of group home page?

 

Flush your browser cache.

Bruce
Re: Member only sees a basic GIO home page

 

David,

I have a listed member of my group who can not sign in or get past a
basic GIO home page. He has no "your groups" in top header and his
name is not in the upper right.
Tell him to click on the Log In link in the upper right.

From there the easiest path forward is to click the "Email me a link to log in" button. No password required this way. He'll enter his email address on the web form. That must be the address you see in your group's Members list, so perhaps tell him that address, just in case he has more than one email address.

Groups.io will send to that address an email message with a link in it. When he clicks on that link he'll be brought to the site and logged in.

From there he can read, post, add a profile, whatever he needs or wants to do.

Shal


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Re: Backing up my groups

 

First off, the only people on this group are others users, like you.

It's easy to backup messages and users.? Those are on the Settings page (Download Archives) and Members page (Download).? As far as I know, the other things have to downloaded manually.

Duane
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Member only sees a basic GIO home page

 

Hello,

I have a listed member of my group who can not sign in or get past a basic GIO home page. He has no "your groups" in top header and his name is not in the upper right.

Any thoughts, I'm very new at this but excited about the way forward.

David
Re: Questionnaire at what subscription step?

 

¿ªÔÆÌåÓý

Oh, Janet, fine, thank you. I?ve found that.

?

Yes, my group is restricted, but the archives weren?t set private. So everyone joining could already see all the messages without being subscribed orderly.

I didn?t quite get that archives actually means older messagesJ.

?

So thanks and a very ice day for you

?

Victoria
Re: Questionnaire at what subscription step?

 

hi i also require people to fill in a questionairre and ive been sending it how myself when people request to join as i cant see a way to add an attachment to the notice is there a way to do this or would i have to type it out in full on notice
jackiep

On Sun, Feb 25, 2018 at 6:27 PM, J_Catlady <j.olivia.catlady@...> wrote:
Victoria,
?
Is your group set to "Restricted Membership"? That's the first step. Otherwise, anyone can join and membership doesn't require approval.
?
Assuming that's set correctly, then go into Settings -- > Member Notices --> create new notice and select "Pending Subscription" from the dropdown menu. Create the message that you want to be automatically sent when someone requests membership. You would include your questionnaire there.

?


[excess quote trimmed by moderator]

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