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Hi - I wonder if anyone can help? ?I'm designing a meeting process in which team leaders will send their teams into breakout rooms. ?There will be approx 5 breakout rooms per team and in each break out I want the smaller groups to be able to see shared content - at the moment this is likely to be one PPT slide that includes imagery and questions. ?The content for each of the breakouts will be different. ?
At the moment I'm thinking of giving the team leader instructions to post the different content in chat so that the different subgroups can download their image and questions before they go into break out rooms. ?This means everyone in the break out will have the content on their screens while they meet.
But is there another way of organizing for the content to be in the break out rooms so that the attendees can arrive in the breakouts and immediately see their content via a pre-loaded whiteboard or some other such device? ?Has anybody done anything like this? ?We're organizing this across 4,000 employees so there will be some 250 teams involved and I'd like to make the process as simple as possible for the team leaders. ?Many thanks in anticipation if anyone has any good ideas....
Mike Pounsford?
mikep@...
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Hi Mike, There might be a more elegant solution, but just giving each group a link to the google doc or slides works well..if you want them then to work on individual pieces just have each section labeled with group one, two etc. the. They just click in the link and someone shares their screen into the breakouts... Catherine Borgman-Arboleda Learning & Evaluation Consultant Action Evaluation Collaborative
See our Exposure blog on participatory & learning focused evaluation??
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On Nov 14, 2020, at 10:02 AM, Mike Pounsford <Mikep@...> wrote:
?Hi - I wonder if anyone can help? ?I'm designing a meeting process in which team leaders will send their teams into breakout rooms. ?There will be approx 5 breakout rooms per team and in each break out I want the smaller groups to be able to see shared content - at the moment this is likely to be one PPT slide that includes imagery and questions. ?The content for each of the breakouts will be different. ?
At the moment I'm thinking of giving the team leader instructions to post the different content in chat so that the different subgroups can download their image and questions before they go into break out rooms. ?This means everyone in the break out will have the content on their screens while they meet.
But is there another way of organizing for the content to be in the break out rooms so that the attendees can arrive in the breakouts and immediately see their content via a pre-loaded whiteboard or some other such device? ?Has anybody done anything like this? ?We're organizing this across 4,000 employees so there will be some 250 teams involved and I'd like to make the process as simple as possible for the team leaders. ?Many thanks in anticipation if anyone has any good ideas....
Mike Pounsford?
mikep@...
|
Hi Catherine
?
Yes that’s what I was thinking.? This will work but I wonder if there is another way?? Thanks for coming back on this
?
?
Hi Mike,
There might be a more elegant solution, but just giving each group a link to the google doc or slides works well..if you want them then to work on individual pieces just have each section labeled with group one, two etc. the. They just
click in the link and someone shares their screen into the breakouts...
?
Catherine Borgman-Arboleda
Learning & Evaluation Consultant
Action Evaluation Collaborative
See our Exposure blog on participatory & learning focused evaluation??
toggle quoted message
Show quoted text
On Nov 14, 2020, at 10:02 AM, Mike Pounsford <Mikep@...> wrote:
Hi - I wonder if anyone can help? ?I'm designing a meeting process in which team leaders will send their teams into breakout rooms. ?There will be approx 5 breakout rooms per team and in each break out I want the smaller groups to be able
to see shared content - at the moment this is likely to be one PPT slide that includes imagery and questions. ?The content for each of the breakouts will be different. ?
At the moment I'm thinking of giving the team leader instructions to post the different content in chat so that the different subgroups can download their image and questions before they go into break out rooms. ?This means everyone in the break out will have
the content on their screens while they meet.
But is there another way of organizing for the content to be in the break out rooms so that the attendees can arrive in the breakouts and immediately see their content via a pre-loaded whiteboard or some other such device? ?Has anybody done anything like this?
?We're organizing this across 4,000 employees so there will be some 250 teams involved and I'd like to make the process as simple as possible for the team leaders. ?Many thanks in anticipation if anyone has any good ideas....
Mike Pounsford?
mikep@...
|
Hello Mike,
I would like to ask some clarifying?questions...
Will you start with a webinar that broadcasts to 4000 people and then everyone moves into 250 pre-assigned, separate team video meetings?? From there, the 250 team leaders will use about 5 breakout rooms inside each of those 250 meetings?? Or is it some other configuration?
Which video platform will you use? Lucas Cioffi Lead Software Engineer,? Scarsdale, NY 917-528-1831
On Sat, Nov 14, 2020 at 12:46 PM Mike Pounsford < Mikep@...> wrote:
Hi Catherine
?
Yes that’s what I was thinking.? This will work but I wonder if there is another way?? Thanks for coming back on this
?
?
Hi Mike,
There might be a more elegant solution, but just giving each group a link to the google doc or slides works well..if you want them then to work on individual pieces just have each section labeled with group one, two etc. the. They just
click in the link and someone shares their screen into the breakouts...
?
Catherine Borgman-Arboleda
Learning & Evaluation Consultant
Action Evaluation Collaborative
See our Exposure blog on participatory & learning focused evaluation??
On Nov 14, 2020, at 10:02 AM, Mike Pounsford <Mikep@...> wrote:
Hi - I wonder if anyone can help?? I'm designing a meeting process in which team leaders will send their teams into breakout rooms.? There will be approx 5 breakout rooms per team and in each break out I want the smaller groups to be able
to see shared content - at the moment this is likely to be one PPT slide that includes imagery and questions.? The content for each of the breakouts will be different. ?
At the moment I'm thinking of giving the team leader instructions to post the different content in chat so that the different subgroups can download their image and questions before they go into break out rooms.? This means everyone in the break out will have
the content on their screens while they meet.
But is there another way of organizing for the content to be in the break out rooms so that the attendees can arrive in the breakouts and immediately see their content via a pre-loaded whiteboard or some other such device?? Has anybody done anything like this?
?We're organizing this across 4,000 employees so there will be some 250 teams involved and I'd like to make the process as simple as possible for the team leaders.? Many thanks in anticipation if anyone has any good ideas....
Mike Pounsford?
mikep@...
|
Hi Lucas
?
No it’s some work we’re doing as part of ongoing team meetings that happen at various times in different countries and functions and business units.? It is not a large event.
?
Best wishes
?
Mike
?
?
Mike Pounsford
Designing and Leading Conversations for Change
+44 (0) 1732 371 252
+44 (0) 7860 196 343
Listening Report Update:
Global Good Practice
?
?
Hello Mike,
I would like to ask some clarifying?questions...
Will you start with a webinar that broadcasts to 4000 people and then everyone moves into 250 pre-assigned, separate team video meetings?? From there, the 250 team leaders will use about 5 breakout rooms inside each of those 250 meetings??
Or is it some other configuration?
Which video platform will you use?
?
toggle quoted message
Show quoted text
On Sat, Nov 14, 2020 at 12:46 PM Mike Pounsford < Mikep@...> wrote:
Hi Catherine
?
Yes that’s what I was thinking.? This will work but I wonder if there is another way?? Thanks for coming back on this
?
?
Hi Mike,
There might be a more elegant solution, but just giving each group a link to the google doc or slides works well..if you want them then to work on individual pieces just have each
section labeled with group one, two etc. the. They just click in the link and someone shares their screen into the breakouts...
?
Catherine Borgman-Arboleda
Learning & Evaluation Consultant
Action Evaluation Collaborative
See our Exposure blog on participatory & learning focused evaluation??
?
On Nov 14, 2020, at 10:02 AM, Mike Pounsford <Mikep@...> wrote:
Hi - I wonder if anyone can help?? I'm designing a meeting process in which team leaders will send their teams into breakout rooms.? There will be approx 5 breakout rooms per team
and in each break out I want the smaller groups to be able to see shared content - at the moment this is likely to be one PPT slide that includes imagery and questions.? The content for each of the breakouts will be different. ?
At the moment I'm thinking of giving the team leader instructions to post the different content in chat so that the different subgroups can download their image and questions before they go into break out rooms.? This means everyone in the break out will have
the content on their screens while they meet.
But is there another way of organizing for the content to be in the break out rooms so that the attendees can arrive in the breakouts and immediately see their content via a pre-loaded whiteboard or some other such device?? Has anybody done anything like this?
?We're organizing this across 4,000 employees so there will be some 250 teams involved and I'd like to make the process as simple as possible for the team leaders.? Many thanks in anticipation if anyone has any good ideas....
Mike Pounsford?
mikep@...
|
Mike can you explain the interactions that you are trying to facilitate? I second Catherine Borgman-Arboleda's suggestion of a Google Doc over chat although chat has advantages in certain situations (e.g. show me immediately the most recent note / thought).?
Two questions:
1. If I am in a breakout room listening to the conversation and contributing to the note taking (or curation of notes) in a Google Doc when do I look at the other Google Doc (or other chat streams) and why. 2. Are you trying to create observation points (portholes) to look at the entire set of interactions or for a group leader to loosely monitor the interactions taking place in the breakouts?
This looks like a "scatter-gather" where you are enabling a rich variety of conversations around a pre-planned set of topics. Your quesitons are focused on the "scatter"? piece -- getting the word out or the context for the distributed group conversations. What are your needs on the "gather" side - how do you plan to bring back the results of the group conversations into to 2-4 tiers of summary conversations so that subgroups, leadership team, and the full set of employees can make sense of it?
Sean Murphy 408-252-9676
On Sat, Nov 14, 2020 at 8:02 AM Mike Pounsford < Mikep@...> wrote: Hi - I wonder if anyone can help?? I'm designing a meeting process in which team leaders will send their teams into breakout rooms.? There will be approx 5 breakout rooms per team and in each break out I want the smaller groups to be able to see shared content - at the moment this is likely to be one PPT slide that includes imagery and questions.? The content for each of the breakouts will be different. ?
At the moment I'm thinking of giving the team leader instructions to post the different content in chat so that the different subgroups can download their image and questions before they go into break out rooms.? This means everyone in the break out will have the content on their screens while they meet.
But is there another way of organizing for the content to be in the break out rooms so that the attendees can arrive in the breakouts and immediately see their content via a pre-loaded whiteboard or some other such device?? Has anybody done anything like this?? We're organizing this across 4,000 employees so there will be some 250 teams involved and I'd like to make the process as simple as possible for the team leaders.? Many thanks in anticipation if anyone has any good ideas....
Mike Pounsford?
mikep@...
|
Thanks Sean, Catherine again and Lucas
?
I need to look again at integrating with Google Docs given your input which is really helpful
?
Sean – great questions.? It’s not really a scatter-gather interaction across the whole organization for which co-ordinating and sense making across the groups would be important.? It’s a strategy
communication exercise in which local teams make sense of the bigger picture and develop their own plans aligned to the central direction.? But your questions highlight that at the local team level there is the need to make sense across the team what the smaller
breakouts have discussed so that when the teams reconvene they share their conclusions and ideas.
?
We are working on the collection of recurring themes, questions and ideas that get discussed locally and how we can harvest these to inform the longer-term process.? We’re planning to provide each
team leader with a format for sharing outcomes from the local discussions.
?
?
Mike can you explain the interactions that you are trying to facilitate?
I second Catherine Borgman-Arboleda's suggestion of a Google Doc over chat although chat has advantages in certain situations (e.g. show me immediately the most recent note / thought).?
1. If I am in a breakout room listening to the conversation and contributing to the note taking (or curation of notes) in a Google Doc when do I look at the other Google Doc (or other chat streams) and why.
2. Are you trying to create observation points (portholes) to look at the entire set of interactions or for a group leader to loosely monitor the interactions taking place in the breakouts?
This looks like a "scatter-gather" where you are enabling a rich variety of conversations around a pre-planned set of topics. Your quesitons are focused on the "scatter"? piece -- getting the word out or the context for the distributed
group conversations.
What are your needs on the "gather" side - how do you plan to bring back the results of the group conversations into to 2-4 tiers of summary conversations so that subgroups, leadership team, and the full set of employees can make sense
of it?
?
toggle quoted message
Show quoted text
On Sat, Nov 14, 2020 at 8:02 AM Mike Pounsford < Mikep@...> wrote:
Hi - I wonder if anyone can help?? I'm designing a meeting process in which team leaders will send their teams into breakout rooms.? There will be approx 5 breakout rooms per team and in each break out I want the smaller groups to be able
to see shared content - at the moment this is likely to be one PPT slide that includes imagery and questions.? The content for each of the breakouts will be different. ?
At the moment I'm thinking of giving the team leader instructions to post the different content in chat so that the different subgroups can download their image and questions before they go into break out rooms.? This means everyone in the break out will have
the content on their screens while they meet.
But is there another way of organizing for the content to be in the break out rooms so that the attendees can arrive in the breakouts and immediately see their content via a pre-loaded whiteboard or some other such device?? Has anybody done anything like this??
We're organizing this across 4,000 employees so there will be some 250 teams involved and I'd like to make the process as simple as possible for the team leaders.? Many thanks in anticipation if anyone has any good ideas....
Mike Pounsford?
mikep@...
|
Hi Mike,
If it was ‘real life’, we’d probably write the question/share the content on a flipchart in each room.?
?
I’m making much wider use of Mural (or Miro) as a continuous roadmap for my meetings, so that people know where to go at any time for back up content/resources – and have a sense of the overall meeting journey.?
Mural becomes the enduring place which everyone can still see from breakouts or plenaries, and before and after the meeting.? It’s just a iot more visually flexible and appealing then Google docs.
The attached example was a virtual meeting spanning 2 days.
Cheers,
Chris
?
Thanks Sean, Catherine again and Lucas
?
I need to look again at integrating with Google Docs given your input which is really helpful
?
Sean – great questions.? It’s not really a scatter-gather interaction across the whole organization for which co-ordinating and sense making across the groups would be important.? It’s a strategy communication exercise in which local teams
make sense of the bigger picture and develop their own plans aligned to the central direction.? But your questions highlight that at the local team level there is the need to make sense across the team what the smaller breakouts have discussed so that when
the teams reconvene they share their conclusions and ideas.
?
We are working on the collection of recurring themes, questions and ideas that get discussed locally and how we can harvest these to inform the longer-term process.? We’re planning to provide each team leader with a format for sharing outcomes
from the local discussions.
?
?
Mike can you explain the interactions that you are trying to facilitate?
I second Catherine Borgman-Arboleda's suggestion of a Google Doc over chat although chat has advantages in certain situations (e.g. show me immediately the most recent note / thought).?
1. If I am in a breakout room listening to the conversation and contributing to the note taking (or curation of notes) in a Google Doc when do I look at the other Google Doc (or other chat streams) and why.
2. Are you trying to create observation points (portholes) to look at the entire set of interactions or for a group leader to loosely monitor the interactions taking place in the breakouts?
This looks like a "scatter-gather" where you are enabling a rich variety of conversations around a pre-planned set of topics. Your quesitons are focused on the "scatter"? piece -- getting the word out or the context for the distributed
group conversations.
What are your needs on the "gather" side - how do you plan to bring back the results of the group conversations into to 2-4 tiers of summary conversations so that subgroups, leadership team, and the full set of employees can make sense
of it?
?
toggle quoted message
Show quoted text
On Sat, Nov 14, 2020 at 8:02 AM Mike Pounsford < Mikep@...> wrote:
Hi - I wonder if anyone can help?? I'm designing a meeting process in which team leaders will send their teams into breakout rooms.? There will be approx 5 breakout rooms per team and in each break out I want the smaller groups to be able
to see shared content - at the moment this is likely to be one PPT slide that includes imagery and questions.? The content for each of the breakouts will be different. ?
At the moment I'm thinking of giving the team leader instructions to post the different content in chat so that the different subgroups can download their image and questions before they go into break out rooms.? This means everyone in the break out will have
the content on their screens while they meet.
But is there another way of organizing for the content to be in the break out rooms so that the attendees can arrive in the breakouts and immediately see their content via a pre-loaded whiteboard or some other such device?? Has anybody done anything like this??
We're organizing this across 4,000 employees so there will be some 250 teams involved and I'd like to make the process as simple as possible for the team leaders.? Many thanks in anticipation if anyone has any good ideas....
Mike Pounsford?
mikep@...
|
Thanks Chris
?
That’s triggered an idea about mapping and resources for the longer term – thanks!?
?
BTW Emily is still using Martha’s book all the time. It’s her favourite and it’s out on the kitchen table as I write this – will you let Martha know how much it has meant to Emily if you speak to
her please.
?
?
Hi Mike,
If it was ‘real life’, we’d probably write the question/share the content on a flipchart in each room.?
?
I’m making much wider use of Mural (or Miro) as a continuous roadmap for my meetings, so that people know where to go at any time for back up content/resources – and have a sense of the overall meeting journey.?
Mural becomes the enduring place which everyone can still see from breakouts or plenaries, and before and after the meeting.? It’s just a iot more visually flexible and appealing then Google docs.
The attached example was a virtual meeting spanning 2 days.
Cheers,
Chris
?
Thanks Sean, Catherine again and Lucas
?
I need to look again at integrating with Google Docs given your input which is really helpful
?
Sean – great questions.? It’s not really a scatter-gather interaction across the whole organization for which co-ordinating and sense making across the groups would be important.? It’s a strategy communication exercise in which local teams
make sense of the bigger picture and develop their own plans aligned to the central direction.? But your questions highlight that at the local team level there is the need to make sense across the team what the smaller breakouts have discussed so that when
the teams reconvene they share their conclusions and ideas.
?
We are working on the collection of recurring themes, questions and ideas that get discussed locally and how we can harvest these to inform the longer-term process.? We’re planning to provide each team leader with a format for sharing outcomes
from the local discussions.
?
?
Mike can you explain the interactions that you are trying to facilitate?
I second Catherine Borgman-Arboleda's suggestion of a Google Doc over chat although chat has advantages in certain situations (e.g. show me immediately the most recent note / thought).?
1. If I am in a breakout room listening to the conversation and contributing to the note taking (or curation of notes) in a Google Doc when do I look at the other Google Doc (or other chat streams) and why.
2. Are you trying to create observation points (portholes) to look at the entire set of interactions or for a group leader to loosely monitor the interactions taking place in the breakouts?
This looks like a "scatter-gather" where you are enabling a rich variety of conversations around a pre-planned set of topics. Your quesitons are focused on the "scatter"? piece -- getting the word out or the context for the distributed
group conversations.
What are your needs on the "gather" side - how do you plan to bring back the results of the group conversations into to 2-4 tiers of summary conversations so that subgroups, leadership team, and the full set of employees can make sense
of it?
?
toggle quoted message
Show quoted text
On Sat, Nov 14, 2020 at 8:02 AM Mike Pounsford < Mikep@...> wrote:
Hi - I wonder if anyone can help?? I'm designing a meeting process in which team leaders will send their teams into breakout rooms.? There will be approx 5 breakout rooms per team and in each break out I want the smaller groups to be able
to see shared content - at the moment this is likely to be one PPT slide that includes imagery and questions.? The content for each of the breakouts will be different. ?
At the moment I'm thinking of giving the team leader instructions to post the different content in chat so that the different subgroups can download their image and questions before they go into break out rooms.? This means everyone in the break out will have
the content on their screens while they meet.
But is there another way of organizing for the content to be in the break out rooms so that the attendees can arrive in the breakouts and immediately see their content via a pre-loaded whiteboard or some other such device?? Has anybody done anything like this??
We're organizing this across 4,000 employees so there will be some 250 teams involved and I'd like to make the process as simple as possible for the team leaders.? Many thanks in anticipation if anyone has any good ideas....
Mike Pounsford?
mikep@...
|
Lucas Cioffi
Chris Collison
