Re: Running a (Virtual) Session Design Lab
Hello Dirk,
Can you tell us more about the tools you're using to host a collaborative event like this?? It looks great! Lucas Cioffi Founder,? Scarsdale, NY 917-528-1831
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On Thu, Apr 16, 2020 at 9:24 AM Dirk Slater < dirk@...> wrote: Hi Everyone,
I¡¯m running an online workshop next week called ¡°The (Virtual) Session Design Lab¡± - it¡¯s a day long workshop designed to improve the facilitation and training skills of participants. Originally I had envisioned the Lab being a face-to-face workshop to be run in London at the end of March. I had secured a venue and had started selling tickets and then the COVID-19 Lockdown happened and I switched to running the Lab virtually, which went surprisingly well given the shift.
During the workshop, participants focus on positive learning experiences they¡¯ve had and then get exposed to research on adult learning and then how that research has been translated into a workshop format known as ADIDS.? Participants then design their own sessions and share their plans with each other for feedback.? We also talk about best practices for running sessions online. ?
The workshop will take place in April 23rd at 10:00 CEST.? Note that discounts and scholarships are available for anyone facing financial hardship due to the lockdowns - see:??
Also, I¡¯m building a list of resources to share during next week¡¯s resources and thought I¡¯d ask for people here for resources you think I should include (been looking at Tammy¡¯s List - thanks!) - basically anything that you would point people to in learning about faciliation, training and holding online session.
A recent one from colleague I¡¯m looking forward to including, Willow Brugh on collaborative note taking -
Thanks in advance!
Dirk
Dirk Slater @FabRider
+447903932817 Mobile/Signal @FabRider Twitter/Wire dirkslater Skype Improve your facilitation and training skills at The (Virtual) Session Design Lab - Public key attached!
|
Thank you. I¡¯d completely missed that link
?
Till tomorrow
?
arwen
?
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From: Michelle Laurie <michelle.k.laurie@...>
Sent: 15 April 2020 18:33
To: [email protected]
Cc: Bailey, Arwen (Alliance Bioversity-CIAT) <a.bailey@...>
Subject: Re: Lets experiment with the online crowd sourcing tool!
?
Hi Arwen and anyone else interested,?
I would love you to join.?
Try registering (free) using the event brite link I set up. If that doesn't work, please let me know as I need to fix it!?
Its my first time using the event bright feature.?
Thanks and hope to see you Friday!?
Michelle Laurie
+1-250-231-0635
Email: michelle.k.laurie@...
SKYPE: michellelaurie?
Twitter: @Mklaurie
Occasionally blogging @
|
Running a (Virtual) Session Design Lab
Hi Everyone,
I¡¯m running an online workshop next week called ¡°The (Virtual) Session Design Lab¡± - it¡¯s a day long workshop designed to improve the facilitation and training skills of participants. Originally I had envisioned the Lab being a face-to-face workshop to be run in London at the end of March. I had secured a venue and had started selling tickets and then the COVID-19 Lockdown happened and I switched to running the Lab virtually, which went surprisingly well given the shift.
During the workshop, participants focus on positive learning experiences they¡¯ve had and then get exposed to research on adult learning and then how that research has been translated into a workshop format known as ADIDS. ?Participants then design their own sessions and share their plans with each other for feedback. ?We also talk about best practices for running sessions online. ?
The workshop will take place in April 23rd at 10:00 CEST. ?Note that discounts and scholarships are available for anyone facing financial hardship due to the lockdowns - see:??
Also, I¡¯m building a list of resources to share during next week¡¯s resources and thought I¡¯d ask for people here for resources you think I should include (been looking at Tammy¡¯s List - thanks!) - basically anything that you would point people to in learning about faciliation, training and holding online session.
A recent one from colleague I¡¯m looking forward to including, Willow Brugh on collaborative note taking -
Thanks in advance!
Dirk
Dirk Slater @FabRider
+447903932817 Mobile/Signal @FabRider Twitter/Wire dirkslater Skype Improve your facilitation and training skills at The (Virtual) Session Design Lab - Public key attached!
|
Re: useful online meeting/facilitation resources
Dear Tammy? Thanks so much for sharing this. It's so important this much needed transition to virtual?facilitation?and digital adoption of a number of tools that can make our lives much easier as group facilitators and, more importantly, deliver a great deal of value to our customer base.?
I also would like to invite you and all others interested in this list to join an Online Sunset Drinks - Discover Digital Adoption, next Friday 24,? ?
We are going to use Remo for this dual gathering but anyone else willing to offer other platforms, just give me a shout and we may use another one in one of the sessions.?
Since you will have to bring your own drinks I offer a question for our conversations:?
Why will you be an indispensable part of the recovery??
Best wishes to everyone,? Paul Nunesdea | Paulo Nunes de Abreu?
+34 667 643 688 Twitter: @nunesdea
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On Wed, 15 Apr 2020 at 23:10, Tammy Horne < tamhorne@...> wrote: Hi everyone. I find these resources useful, so sharing broadly with this group and others. ?
?
?
?
? Cheers, Tammy Horne, PhD WellQuest Consulting Ltd. Edmonton, Alberta, Canada @tamhorne

|
Re: useful online meeting/facilitation resources
Thanks Tammy!
William Aal 2067199665 Principal Associate Tools for Change Managing Partner Unconference.net
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On Wed, Apr 15, 2020 at 2:10 PM Tammy Horne < tamhorne@...> wrote: Hi everyone. I find these resources useful, so sharing broadly with this group and others. ?
?
?
?
? Cheers, Tammy Horne, PhD WellQuest Consulting Ltd. Edmonton, Alberta, Canada @tamhorne
|
Re: How to optimise Host view on Zoom
I love your activities and use of breakouts, David. ?
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From: [email protected] <[email protected]> On Behalf Of David Gouthro Sent: April 15, 2020 11:18 AM To: [email protected] Subject: Re: [f4c-response] How to optimise Host view on Zoom? Sharan, it is certainly a mind-bender to track everything at once. ?I facilitated a 6 1/2 hour online planning workshop yesterday. ?For the last 40 years, all of my revenue generating activity has been face-to-face (training, facilitation, Emceeing, keynoting). ?I didn¡¯t get much sleep the night before, got up early with my adrenal glands pumping at full capacity and had to deal with a problem I thought I'd resolved the previous evening. Getting started (especially with the new Zoom protocols) was a heart-pounding experience (okay, perhaps I may be stretching things a bit for the story value). ?However, by the end of the Zoomathon, I was actually enjoying it. ?The most challenging part was monitoring the chat line; however, I suggested to the group that I would take a thorough look when they were in breakout groups (which I used liberally) and if it was urgent, to please text me. ? There were just 22 participants¡ªnot sure how much of this would transfer to a much larger group¡ªin that case having a co-host (or several that each have their own focus) would be very helpful. Looking back, I think that keeping my expectations of myself low, while providing the best service possible to my client (we were all doing this for the first time together) turned out to be helpful. Some of the experiments I included in the design (again, would not all translate to a larger group) included: - opening activity to get their voices in the common room: I asked them to briefly describe one thing that went well for them over the Easter weekend, and to ensure no two people tried to speak at the same time. ?This achieved a number of things: made a bridge from their weekend as parents, spouses, etc. to their role as business professionals; set a positive tone; began to reinforce the skills of listening closely and getting a feel for when they could speak without colliding with someone else (helpful in plenary as well as breakout conversations.?
- lots of breakout conversations, some at random, some within their work groups
- had three lengthy breaks over the 6 1/2 hours
- on the breaks, I showed several yoga clips (5-6 minutes long) of exercising in a chair so those who wished to, could do that as part of their break (most of them got me tied up in knots and raised my desire to become more physically flexible).
I realize none of the above helped me with the need to multi-task as you described below. ?Nevertheless, they made me feel a little more relaxed in dealing with everything that was going on with Zoom!

The Consulting Edge 102-2221 Folkestone Way West Vancouver, BC V7S 2Y6 (604) 926-6858 "How different our world would?be if collaboration triumphed over competition every time.¡±
[#calmference, #calmvention, #calm-versation] LinkedIn Profile:? Skype: davidgouthro Twitter: @davidgouthro
? Hi All, Great to be involved with such a creative & generous community :-) I just facilitated my first virtual workshop (whoop!), and luckily I had a tech co-host to help. I found it REALLY distracting and confusing though that I couldn't organise my screen to all?at once comfortably view: - the screen I'm sharing (and slide controls) - 'Ribbon' view of attendees' faces - Zoom (host) controls
I can set the above view as a participant, but couldn't figure out how to do it as a host who's screen in being shared? Any advice would be very greatly received! Thanks, hope you're all staying well. -- Sharan Jaswal? 07939 537535 Educator - Facilitator - Changemaker Clore Social Leadership Fellow 2018
?
|
useful online meeting/facilitation resources
Hi everyone. I find these resources useful, so sharing broadly with this group and others. ?
?
?
?
? Cheers, Tammy Horne, PhD WellQuest Consulting Ltd. Edmonton, Alberta, Canada @tamhorne
|
Re: How to optimise Host view on Zoom
Hi Sharan. I had the same issue last week. When I started to share my screen it went to full screen. I went out of full screen. I clicked the link in top right that looks like a broken square. ? Then I narrowed the participant list and chat, so that I could see more of the rest of the screen. My host controls were across the top. The people showed down the side once I shared my screen, so I couldn¡¯t see them all anymore (there were 11 of us in the meeting), but whoever was speaking did appear. ?I think I was able to see more aces by moving my participant list on one side and keeping chat on the other side (narrowing both of those panels as much as I could). ? Hope this helps ¨C and I¡¯d love to hear from other who have used same or different strategies to mine. ? Tammy Horne ?
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From: [email protected] <[email protected]> On Behalf Of Sharan Jaswal Sent: April 15, 2020 10:45 AM To: [email protected] Subject: [f4c-response] How to optimise Host view on Zoom ? Hi All, Great to be involved with such a creative & generous community :-) I just facilitated my first virtual workshop (whoop!), and luckily I had a tech co-host to help. I found it REALLY distracting and confusing though that I couldn't organise my screen to all?at once comfortably view: - the screen I'm sharing (and slide controls) - 'Ribbon' view of attendees' faces - Zoom (host) controls
I can set the above view as a participant, but couldn't figure out how to do it as a host who's screen in being shared? Any advice would be very greatly received! Thanks, hope you're all staying well. -- Sharan Jaswal? 07939 537535 Educator - Facilitator - Changemaker Clore Social Leadership Fellow 2018
|
Re: How to optimise Host view on Zoom
Sharan, it is certainly a mind-bender to track everything at once. ?I facilitated a 6 1/2 hour online planning workshop yesterday. ?For the last 40 years, all of my revenue generating activity has been face-to-face (training, facilitation, Emceeing, keynoting). ?I didn¡¯t get much sleep the night before, got up early with my adrenal glands pumping at full capacity and had to deal with a problem I thought I'd resolved the previous evening. Getting started (especially with the new Zoom protocols) was a heart-pounding experience (okay, perhaps I may be stretching things a bit for the story value). ?However, by the end of the Zoomathon, I was actually enjoying it. ?The most challenging part was monitoring the chat line; however, I suggested to the group that I would take a thorough look when they were in breakout groups (which I used liberally) and if it was urgent, to please text me. ?
There were just 22 participants¡ªnot sure how much of this would transfer to a much larger group¡ªin that case having a co-host (or several that each have their own focus) would be very helpful.
Looking back, I think that keeping my expectations of myself low, while providing the best service possible to my client (we were all doing this for the first time together) turned out to be helpful.
Some of the experiments I included in the design (again, would not all translate to a larger group) included: - opening activity to get their voices in the common room: I asked them to briefly describe one thing that went well for them over the Easter weekend, and to ensure no two people tried to speak at the same time. ?This achieved a number of things: made a bridge from their weekend as parents, spouses, etc. to their role as business professionals; set a positive tone; began to reinforce the skills of listening closely and getting a feel for when they could speak without colliding with someone else (helpful in plenary as well as breakout conversations.?
- lots of breakout conversations, some at random, some within their work groups
- had three lengthy breaks over the 6 1/2 hours
- on the breaks, I showed several yoga clips (5-6 minutes long) of exercising in a chair so those who wished to, could do that as part of their break (most of them got me tied up in knots and raised my desire to become more physically flexible).
I realize none of the above helped me with the need to multi-task as you described below. ?Nevertheless, they made me feel a little more relaxed in dealing with everything that was going on with Zoom!

David Gouthro, CSP
The Consulting Edge 102-2221 Folkestone Way West Vancouver, BC V7S 2Y6 (604) 926-6858 "How different our world would?be if collaboration triumphed over competition every time.¡±
[#calmference, #calmvention, #calm-versation]
URL:? LinkedIn Profile:? Skype: davidgouthro Twitter: @davidgouthro
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Hi All,
Great to be involved with such a creative & generous community :-)
I just facilitated my first virtual workshop (whoop!), and luckily I had a tech co-host to help. I found it REALLY distracting and confusing though that I couldn't organise my screen to all?at once comfortably view:
- the screen I'm sharing (and slide controls) - Participants - Chat - 'Ribbon' view of attendees' faces - Zoom (host) controls
I can set the above view as a participant, but couldn't figure out how to do it as a host who's screen in being shared?
Any advice would be very greatly received!
Thanks, hope you're all staying well. -- Sharan Jaswal?07939 537535
Educator - Facilitator - Changemaker Clore Social Leadership Fellow 2018 Pronouns: she/her
|
How to optimise Host view on Zoom
Hi All,
Great to be involved with such a creative & generous community :-)
I just facilitated my first virtual workshop (whoop!), and luckily I had a tech co-host to help. I found it REALLY distracting and confusing though that I couldn't organise my screen to all?at once comfortably view:
- the screen I'm sharing (and slide controls) - Participants - Chat - 'Ribbon' view of attendees' faces - Zoom (host) controls
I can set the above view as a participant, but couldn't figure out how to do it as a host who's screen in being shared?
Any advice would be very greatly received!
Thanks, hope you're all staying well. -- Sharan Jaswal?07939 537535
Educator - Facilitator - Changemaker Clore Social Leadership Fellow 2018 Pronouns: she/her
|
Hi Arwen and anyone else interested,?
I would love you to join.?
Try registering (free) using the event brite link I set up. If that doesn't work, please let me know as I need to fix it!?
Its my first time using the event bright feature.?
Thanks and hope to see you Friday!?
Michelle
Michelle Laurie +1-250-231-0635 Email: michelle.k.laurie@...SKYPE: michellelaurie? Twitter: @Mklaurie Occasionally blogging @
-- Michelle Laurie michellelaurie.com Strategy-Assessment-Engagement-Faciltation
|
Re: Running Multi-Lingual Virtual Sessions
Hi All,?
I¡¯ve also been looking into this and have not yet had luck.?
We¡¯ve tested working with multiple devices combining laptop for the spoken sound, and then holding up mobile devices to translate to required language (tested English <¡ª ¡ª> Thai and also English <¡ª ¡ª> Thai <¡ª ¡ª> German <¡ª ¡ª> English (language of participants in the experiment), and have run experiments using Papago Translate, Google Translate, Microsoft Translate.?
Attached are our findings in a quick visual. with other formal avenues to try out (which require booking demo¡¯s and substantial investment).?
We couldn¡¯t solve how to have multiple languages present requiring in multiple rooms that require interpretation. In a face-2-face session moving the interpreters around and finding someone in the group that is able to assist is useful - maybe that¡¯s also a way to go, ask participants when they register - what languages they speak and whether they¡¯d be comfortable to a have an additional role in small breakout groups - (record the session so they don¡¯t miss out) - but they will then possibly be less in the ¡®participant¡¯ role - they¡¯d have to decide.
For quick ¡®grouping¡¯ of people, toasty?? is quite fun, though needs to be used as a ¡¯tool¡¯ to group rather than running a session online - still too many bugs for us when we tested it, and zoom more dependable and reliable, though I ¡®m keeping my eye on toasty - as it has huge potential.?
the blog post shared in the earlier thread gives a solid experience of what was required when working with zoom.?
I value the sharing on this thread, it¡¯s hugely valuable and appreciated - thank you.?
keep sharing and be well
maz
Marion Adamson, Managing PartnerIngeniousPeoplesKnowledge Skype: mazadamson
Mobile: +27 (82) 923 7954
'Why not unleash ingenuity within systems?'
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On 15 Apr 2020, at 08:54, Arwen Bailey (Alliance of Bioversity and CIAT) < a.bailey@...> wrote:
Hello ? My work has just added Microsoft Translator to my computer but I haven¡¯t actually used it yet. You need to have MS Powerpoint open for it to work, but there doesn¡¯t need to be a presentation. ? Just playing with it, it looks OK. Each person in the audience chooses the language they want it to be translated into. ? Anyone else used this? ? arwen ? ? Hi Dirk Thanks for starting this thread, and for sharing the work-a-round. I am hosting a number of international events and have the same problem.? Eager to learn if anyone has tried the Zoom live translation feature and other hacks for hosting multilingual online gatherings unfortunately I have nothing?much to share at the moment although in my case I host mostly Portuguese and Spanish meetings where there is a high level of mutual understanding due to language similarities,?not the same as with ENG and?ES or other Latin languages. Best wishes and stay safe!
Paul Nunesdea | Paulo Nunes de Abreu? +34 667 643 688 Twitter: @nunesdea ? ? On Tue, 31 Mar 2020 at 14:42, Dirk Slater < dirk@...> wrote: Hello, I just subscribed to the list over the weekend and am already heartened by the amount of knowledge being shared here and am currently facing a major challenge which I¡¯m hoping I can get some advice/wisdom on. Basically, I just want to know if people have been running sessions making use of translators/interpreters. If so what platforms have you used to support this? In particular getting different audio channels running with different languages for large group discussions and then organising small group breakouts based on participants languages? I¡¯ve been co-hosting a series of workshops for the Red Cross/Red Crescent Society on sharing innovative responses across the national societies. A major goal is to get some real sharing across regions that won¡¯t be siloed by language.? We¡¯ve been running a couple a week over the last few weeks and are getting an enormous response - upwards of 80 participants - and it¡¯s been a blessing to be able to break people up easily in small groups on the fly. However, we ran into a couple of bumps on our last call when we tried to expand beyond English and also include Spanish Language speakers. We had nearly 130 participants and had a major struggle just getting them into breakout rooms where everyone spoke the same language - we had tried to get people to register in advance and then assign them breakout groups - but as people logged in, we realised many of the people that had pre-registered didn¡¯t show up and we had lots of people that hadn¡¯t registered wanting to participate.? Our quick workaround was to get people to rename themselves with either EN or ES so we could manually organise the room quickly. ? When we are in large group, we had translation happening while people were speaking, so one or two sentences, translation, then one or two sentences.? This was okay - and there was some key moments where people from Italy, Iran, Columbia and Ecuador were able to share some critical advice - but not optimal in terms of energy and flow. ? We are eyeing Zoom¡¯s language interpretation feature - which apparently allows you to set up separate audio channels by language.? It¡¯s an upgrade that we¡¯re thinking is probably worth the money (it¡¯s a 160GBP a month) but wondered if anyone has experience with it and could attest to its value (or not). One thing that is working well is using a Google Doc with instructions for how to join/participation, what people should do in small groups and the agenda in multiple languages. ? Any advice would be greatly appreciated! ? Mobile/Signal: +447903932817 Join our Network on Designing Network Centric Resources:?

|
Re: Running Multi-Lingual Virtual Sessions
Hello
?
My work has just added Microsoft Translator to my computer but I haven¡¯t actually used it yet. You need to have MS Powerpoint open for it to work, but there doesn¡¯t need to be a presentation.
?
Just playing with it, it looks OK. Each person in the audience chooses the language they want it to be translated into.
?
Anyone else used this?
?
arwen
?
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From: [email protected] <[email protected]>
On Behalf Of Paul Nunesdea
Sent: 31 March 2020 15:25
To: [email protected]
Subject: Re: [f4c-response] Running Multi-Lingual Virtual Sessions
?
Hi Dirk
Thanks for starting this thread, and for sharing the work-a-round. I am hosting a number of international events and have the same problem.?
Eager to learn if anyone has tried the Zoom live translation feature and other hacks for hosting multilingual online gatherings unfortunately I have nothing?much to share at the moment although in my case I host mostly Portuguese and Spanish
meetings where there is a high level of mutual understanding due to language similarities,?not the same as with ENG and?ES or other Latin languages.
Best wishes and stay safe!
Paul Nunesdea | Paulo Nunes de Abreu?
+34 667 643 688 Twitter: @nunesdea
?
?
On Tue, 31 Mar 2020 at 14:42, Dirk Slater <dirk@...> wrote:
Hello,
I just subscribed to the list over the weekend and am already heartened by the amount of knowledge being shared here and am currently facing a major challenge which I¡¯m hoping I can get some advice/wisdom on.
Basically, I just want to know if people have been running sessions making use of translators/interpreters. If so what platforms have you used to support this? In particular getting different audio channels running with different languages
for large group discussions and then organising small group breakouts based on participants languages?
I¡¯ve been co-hosting a series of workshops for the Red Cross/Red Crescent Society on sharing innovative responses across the national societies. A major goal is to get some real sharing across regions that won¡¯t be siloed by language.?
We¡¯ve been running a couple a week over the last few weeks and are getting an enormous response - upwards of 80 participants - and it¡¯s been a blessing to be able to break people up easily in small groups on the fly.
However, we ran into a couple of bumps on our last call when we tried to expand beyond English and also include Spanish Language speakers. We had nearly 130 participants and had a major struggle just getting them into breakout rooms where
everyone spoke the same language - we had tried to get people to register in advance and then assign them breakout groups - but as people logged in, we realised many of the people that had pre-registered didn¡¯t show up and we had lots of people that hadn¡¯t
registered wanting to participate.? Our quick workaround was to get people to rename themselves with either EN or ES so we could manually organise the room quickly. ?
When we are in large group, we had translation happening while people were speaking, so one or two sentences, translation, then one or two sentences.? This was okay - and there was some key moments where people from Italy, Iran, Columbia
and Ecuador were able to share some critical advice - but not optimal in terms of energy and flow. ? We are eyeing Zoom¡¯s language interpretation feature - which apparently allows you to set up separate audio channels by language.? It¡¯s an upgrade that we¡¯re
thinking is probably worth the money (it¡¯s a 160GBP a month) but wondered if anyone has experience with it and could attest to its value (or not).
One thing that is working well is using a Google Doc with instructions for how to join/participation, what people should do in small groups and the agenda in multiple languages. ?
Any advice would be greatly appreciated!
?
Mobile/Signal: +447903932817
Join our Network on Designing Network Centric Resources:?

|
Hi Michelle
?
I¡¯d be curious to join this playful experiment.
?
But not sure where to find the Zoom link, the ¡®online calendar¡¯.
?
Please point me in the right direction
?
Thank you
?
Arwen
?
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From: [email protected] <[email protected]>
On Behalf Of Michelle Laurie
Sent: 06 April 2020 06:50
To: [email protected]
Subject: [f4c-response] Lets experiment with the online crowd sourcing tool! #facilitation #technology #events
?
Hi all,?
What are people's priorities? What's important to the group you are working with? What is the best next step??
A few of us are playing with an online crowdsourcing tool that helps answer questions like these by gathering ideas and prioritizing them in real time.
If you are keen -
We are building the agenda via the link for a playful experiment April 17th, 8-9:30am. I've put the zoom link in the online calendar. ?
This is a follow-up to Bill's earlier posts and call for experimentation (williamaal@...)!?
To start, share you ideas though the Its open for 1 week.?
Best,?
Michelle
--
Michelle Laurie
michellelaurie.com
Strategy-Assessment-Engagement-Faciltation
|
Re: If not Zoom, then Bluejeans? BLUEJEANS Review
Thanks Bill. I am dealing with a number of elderly people and other internet virgins - most coping remarkably well! I am going to try and remind them to click on the Join button, and see if that reduces?/eliminates the problem. (In at least one case the person had walked away from their desktop, and in another they were downloading a file, so may have missed the request.) My next big meeting is on Sunday, so i'll test out the extra emphasis in instructions then and see what happens.! Ng¨¡ mihi Garth
Garth Nowland-Foreman Director ?| ?Christchurch ?| ?+64 21 395532 ?| garth@...
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On Wed, Apr 15, 2020 at 2:02 AM Bill Potapchuk < bill@...> wrote:
Hi Garth.? I¡¯ve not had that problem . . . unless the participant has joined by phone and not used their participant code.? The participant code connects the phone audio
link to the video.? If that happens the audio and video need to be assigned to the same breakout room.?
?
Zoom has a decent explainer on how to do this:?
?
Best . . .Bill
?
William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
bill@...?
?
?
Thanks Bill that¡¯s very helpful.?
As an experienced user can you help with a problem I have had almost every time I have used breakout rooms with Zoom. I really love the simple functionality of Zoom. When over a dozen or so participants (it seems) I almost always get 1-3
people left in the main room. I can see they are allocated to a room, but they don¡¯t go automatically and I can¡¯t work out a way to ¡®push¡¯ them. On at least one occasion it was because they were downloading a file when I was sending them to rooms.?
Anyone else experience this clutch? Any hints on how to avoid and how to fix when it happens?
?
On Tue, 14 Apr 2020 at 1:46 AM, Bill Potapchuk <bill@...> wrote:
Hi all.
?
I had a chance to use Bluejeans for a virtual meeting with 22 people last week.? It worked, but I was disappointed.?
I have regularly used Zoom for these meetings . . . and the little things that make a difference added up.? And, if any of these observations come from user error (me!) please let me know.
?
Feature
|
Zoom
|
Bluejeans
|
Moderation
|
With Zoom, I¡¯m able to work with a partner who controls Zoom, starts the breakout groups, etc.
|
Not possible.? I needed to run everything myself, I could not share responsibilities.
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Screen
|
Zoom shows up to 49 people.? And you can scroll through the screens if the number of people exceeds
what can be shown on the screen.
|
Bluejeans shows 12 people only and there is no scrolling.
|
Breakout Rooms
|
With Zoom, it is easy to keep the facilitation team out of the breakout groups, randomly assign all
others to breakout groups, and use that time to coordinate.
?
You can also input the size of the group you want and Zoom calculates the number of breakout rooms.
?
When you want to end small groups in Zoom, participants are given a 1 minute warning.
?
|
With Bluejeans you can either assign groups person by person . . . or randomly.? I was unable to find
a way to separate the facilitation team from everyone else quickly and the lack of a partner operating Zoom meant I needed to choose the fast way, not assigning people.
You also need to create rooms . . . you cannot specify the desired group size.
?
?
When you end small groups in Bluejeans, it is immediate, there is no warning.
?
When breakouts ended in Bluejeans, several people were kicked off audio each time I used breakouts.
|
Chat during Breakouts
|
You can send a message to all participants while participants in breakout groups.? This allows me to
send time warnings or respond to a question.
|
When participants are in breakout groups, you cannot send a chat message to all participants.? So,
even though I was sending time warnings to participants, they never received them . . . and when the breakouts ended without warning, it was jarring to participants.
|
Resolution
|
Zoom has much higher screen resolution.
|
Bluejeans has low screen resolution . . . like our monitors were 10 or 15 years ago.
|
?
Hope this comparison helps others!
?
Best to all . .? Bill
?
?
William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
bill@...?
?
?
?
?
Do you know how much Hopin costs?
|
EXTERNAL EMAIL: Do not click links or open attachments unless you trust the sender and know the content is safe.
|
?
For conferences - with several parallel sessions we have found
to be very useful?
Enrique Mendizabal (FRSA)
Director, On Think Tanks?
?
On 6 Apr 2020, at 3:18 pm, Bill Potapchuk <bill@...> wrote:
?
Hi all:
?
Because of zoombombing,? a bunch of institutional clients are banning the use of Zoom (like the National Park Service/Department of Interior!).? I¡¯m
looking for an alternative.
?
Bluejeans seems to be quite similar.?
?
Does anybody have experience with this alternative?
?
Thanks much . . . be well.
?
Bill
?
?
William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
?
?
?
From:
[email protected] <[email protected]>
On Behalf Of Michaela Sieh
Sent: Thursday, April 2, 2020 5:17 PM
To: [email protected]
Subject: Re: [f4c-response] Screen sharing Zoom (the actual zoom controls!)
?
Hi Catherine,
If you click on "General" - and then scroll down to "more settings" - you are taken to your profile/account-settings (new tab opens) where you indeed can activate the "Share Zoom windows".?
Seems a bit hidden, and there might be other ways to get to that page...
--
|
Hi all,?
About 30 people participated in the Thought Exchange and I'm creating the report. In sum, people want to try the tool online, dive in to when its useful and also understand it in more depth.?
I set up Friday's testing session of the online crowdsourcing tool in Event Brite.?
Thanks for registering so we know how many people to plan for!?
Michelle and Bill -- Michelle Laurie michellelaurie.com Strategy-Assessment-Engagement-Faciltation
|
Re: If not Zoom, then Bluejeans? BLUEJEANS Review
Hi,
there is (at least) one more possibility to do this: - Assign participants randomly to break-out rooms
- Scroll through the list of names in the break-out rooms. Find the facilitators (at this point they will have been assigned to break-out rooms) - click on the group they are in - and uncheck their name. Do that for each facilitator.?
- This will bring them back to the category of "unassigned participants" - and they will stay in the main room?
If the facilitators want to be in a room together - or each in their own quiet room - that is, of course, possible. This does indeed mean to put them in a dedicated room.?
Thanks a lot for the great learning here.
Greetings, Michaela?
toggle quoted message
Show quoted text
On Tue, Apr 14, 2020 at 4:22 PM Bill Potapchuk < bill@...> wrote:
Hi Madeline and Bev:
?
My colleague Lenny Lind is a master at this.? Here¡¯s how he does it:
?
- Do a random sort, then create another room and label it ¡°facilitators¡± (or ¡°theme team¡± or both), swap the facilitators into that room,
and then rejigger/rebalance the rest of the groups.
?
I¡¯ve found Zoom¡¯s tutorial on preparing and managing breakout rooms to be helpful:?
?
If everybody on the call has a Zoom account, you can pre-assign participants to breakout rooms:?
?
Best . .? Bill
?
William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
bill@...?
?
?
I¡¯m trying to do this, too, and would be very appreciative.? I¡¯m told the co-hosts can move themselves, but I haven¡¯t been able to make that work.
?
Madeline
?
?
?
Madeline M. Maxwell
Professor of Communication Studies
Moody College of Communication
Director, UT Project on Conflict Resolution
Director, UT Global Ethics and Conflict Resolution Summer Symposium
Chair, Graduate Portfolio in Dispute Resolution
?
?
?
?
Thanks, Bill
That¡¯s a really helpful comparison.
I was interested to see that in Zoom ¡°it is easy to keep the facilitation team out of the breakout groups, randomly assign all others to breakout groups¡±. I want to be able to do this, but haven¡¯t found a way, except to randomly assign
people to groups and then to manually move facilitators from one room to another.
Is there a more clever way?
?
Bev
Wenger-Trayner
Learning to make a difference
| + 351 962 29 88 00 |
|
?
On Apr 13, 2020, at 14:38, Bill Potapchuk <bill@...> wrote:
?
I had a chance to use Bluejeans for a virtual meeting with 22 people last week.? It worked, but I was disappointed.? I have regularly used Zoom for these meetings . . . and the little things
that make a difference added up.? And, if any of these observations come from user error (me!) please let me know.
|
|
|
|
With Zoom, I¡¯m able to work with a partner who controls Zoom, starts the breakout groups, etc.
|
Not possible.? I needed to run everything myself, I could not share responsibilities.
|
|
Zoom shows up to 49 people.? And you can scroll through the screens if the number of people exceeds what can be shown on the screen.
|
Bluejeans shows 12 people only and there is no scrolling.
|
|
With Zoom, it is easy to keep the facilitation team out of the breakout groups, randomly assign all others to breakout groups, and use that time to coordinate.
You can also input the size of the group you want and Zoom calculates the number of breakout rooms.
When you want to end small groups in Zoom, participants are given a 1 minute warning.
|
With Bluejeans you can either assign groups person by person . . . or randomly.? I was unable to find a way to separate the facilitation team from everyone else quickly and the
lack of a partner operating Zoom meant I needed to choose the fast way, not assigning people.
You also need to create rooms . . . you cannot specify the desired group size.
When you end small groups in Bluejeans, it is immediate, there is no warning.
When breakouts ended in Bluejeans, several people were kicked off audio each time I used breakouts.
|
|
You can send a message to all participants while participants in breakout groups.? This allows me to send time warnings or respond to a question.
|
When participants are in breakout groups, you cannot send a chat message to all participants.? So, even though I was sending time warnings to participants, they never received
them . . . and when the breakouts ended without warning, it was jarring to participants.
|
|
Zoom has much higher screen resolution.
|
Bluejeans has low screen resolution . . . like our monitors were 10 or 15 years ago.
|
Hope this comparison helps others!
Community Building Institute
Do you know how much Hopin costs?
|
EXTERNAL EMAIL: Do not click links or open attachments unless you trust the sender and know the content is safe.
|
For conferences - with several parallel sessions we have found to be very useful?
Enrique Mendizabal (FRSA)?
Director, On Think Tanks?
On 6 Apr 2020, at 3:18 pm, Bill Potapchuk <bill@...> wrote:
Because of zoombombing,? a bunch of institutional clients are banning the use of Zoom (like the National Park Service/Department of Interior!).? I¡¯m looking for an alternative.
Bluejeans seems to be quite similar.??
Does anybody have experience with this alternative?
Thanks much . . . be well.
Community Building Institute
Hi Catherine,
If you click on "General" - and then scroll down to "more settings" - you are taken to your profile/account-settings (new tab opens) where you indeed can activate the "Share Zoom windows".?
Seems a bit hidden, and there might be other ways to get to that page...?
?
|
Re: If not Zoom, then Bluejeans? BLUEJEANS Review
Hi Madeline and Bev:
?
My colleague Lenny Lind is a master at this.? Here¡¯s how he does it:
?
- Do a random sort, then create another room and label it ¡°facilitators¡± (or ¡°theme team¡± or both), swap the facilitators into that room,
and then rejigger/rebalance the rest of the groups.
?
I¡¯ve found Zoom¡¯s tutorial on preparing and managing breakout rooms to be helpful:?
?
If everybody on the call has a Zoom account, you can pre-assign participants to breakout rooms:?
?
Best . .? Bill
?
William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
bill@...?
?
toggle quoted message
Show quoted text
From: [email protected] <[email protected]>
On Behalf Of M Maxwell
Sent: Monday, April 13, 2020 1:22 PM
To: [email protected]
Subject: Re: [f4c-response] If not Zoom, then Bluejeans? BLUEJEANS Review
?
I¡¯m trying to do this, too, and would be very appreciative.? I¡¯m told the co-hosts can move themselves, but I haven¡¯t been able to make that work.
?
Madeline
?
?
?
Madeline M. Maxwell
Professor of Communication Studies
Moody College of Communication
Director, UT Project on Conflict Resolution
Director, UT Global Ethics and Conflict Resolution Summer Symposium
Chair, Graduate Portfolio in Dispute Resolution
?
?
?
?
Thanks, Bill
That¡¯s a really helpful comparison.
I was interested to see that in Zoom ¡°it is easy to keep the facilitation team out of the breakout groups, randomly assign all others to breakout groups¡±. I want to be able to do this, but haven¡¯t found a way, except to randomly assign
people to groups and then to manually move facilitators from one room to another.
Is there a more clever way?
?
Bev
Wenger-Trayner
Learning to make a difference
| + 351 962 29 88 00 |
|
?
On Apr 13, 2020, at 14:38, Bill Potapchuk <bill@...> wrote:
?
I had a chance to use Bluejeans for a virtual meeting with 22 people last week.? It worked, but I was disappointed.? I have regularly used Zoom for these meetings . . . and the little things
that make a difference added up.? And, if any of these observations come from user error (me!) please let me know.
|
|
|
|
With Zoom, I¡¯m able to work with a partner who controls Zoom, starts the breakout groups, etc.
|
Not possible.? I needed to run everything myself, I could not share responsibilities.
|
|
Zoom shows up to 49 people.? And you can scroll through the screens if the number of people exceeds what can be shown on the screen.
|
Bluejeans shows 12 people only and there is no scrolling.
|
|
With Zoom, it is easy to keep the facilitation team out of the breakout groups, randomly assign all others to breakout groups, and use that time to coordinate.
You can also input the size of the group you want and Zoom calculates the number of breakout rooms.
When you want to end small groups in Zoom, participants are given a 1 minute warning.
|
With Bluejeans you can either assign groups person by person . . . or randomly.? I was unable to find a way to separate the facilitation team from everyone else quickly and the
lack of a partner operating Zoom meant I needed to choose the fast way, not assigning people.
You also need to create rooms . . . you cannot specify the desired group size.
When you end small groups in Bluejeans, it is immediate, there is no warning.
When breakouts ended in Bluejeans, several people were kicked off audio each time I used breakouts.
|
|
You can send a message to all participants while participants in breakout groups.? This allows me to send time warnings or respond to a question.
|
When participants are in breakout groups, you cannot send a chat message to all participants.? So, even though I was sending time warnings to participants, they never received
them . . . and when the breakouts ended without warning, it was jarring to participants.
|
|
Zoom has much higher screen resolution.
|
Bluejeans has low screen resolution . . . like our monitors were 10 or 15 years ago.
|
Hope this comparison helps others!
Community Building Institute
Do you know how much Hopin costs?
|
EXTERNAL EMAIL: Do not click links or open attachments unless you trust the sender and know the content is safe.
|
For conferences - with several parallel sessions we have found hopin.to to be very useful?
Enrique Mendizabal (FRSA)?
Director, On Think Tanks?
On 6 Apr 2020, at 3:18 pm, Bill Potapchuk <bill@...> wrote:
Because of zoombombing,? a bunch of institutional clients are banning the use of Zoom (like the National Park Service/Department of Interior!).? I¡¯m looking for an alternative.
Bluejeans seems to be quite similar.??
Does anybody have experience with this alternative?
Thanks much . . . be well.
Community Building Institute
Hi Catherine,
If you click on "General" - and then scroll down to "more settings" - you are taken to your profile/account-settings (new tab opens) where you indeed can activate the "Share Zoom windows".?
Seems a bit hidden, and there might be other ways to get to that page...?
?
|
Re: If not Zoom, then Bluejeans? BLUEJEANS Review
Hi Garth.? I¡¯ve not had that problem . . . unless the participant has joined by phone and not used their participant code.? The participant code connects the phone audio
link to the video.? If that happens the audio and video need to be assigned to the same breakout room.?
?
Zoom has a decent explainer on how to do this:?
?
Best . . .Bill
?
William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
bill@...?
?
toggle quoted message
Show quoted text
From: [email protected] < [email protected]>
On Behalf Of Garth Nowland-Foreman
Sent: Monday, April 13, 2020 5:08 PM
To: [email protected]
Subject: Re: [f4c-response] If not Zoom, then Bluejeans? BLUEJEANS Review
?
Thanks Bill that¡¯s very helpful.?
As an experienced user can you help with a problem I have had almost every time I have used breakout rooms with Zoom. I really love the simple functionality of Zoom. When over a dozen or so participants (it seems) I almost always get 1-3
people left in the main room. I can see they are allocated to a room, but they don¡¯t go automatically and I can¡¯t work out a way to ¡®push¡¯ them. On at least one occasion it was because they were downloading a file when I was sending them to rooms.?
Anyone else experience this clutch? Any hints on how to avoid and how to fix when it happens?
?
On Tue, 14 Apr 2020 at 1:46 AM, Bill Potapchuk <bill@...> wrote:
Hi all.
?
I had a chance to use Bluejeans for a virtual meeting with 22 people last week.? It worked, but I was disappointed.?
I have regularly used Zoom for these meetings . . . and the little things that make a difference added up.? And, if any of these observations come from user error (me!) please let me know.
?
Feature
|
Zoom
|
Bluejeans
|
Moderation
|
With Zoom, I¡¯m able to work with a partner who controls Zoom, starts the breakout groups, etc.
|
Not possible.? I needed to run everything myself, I could not share responsibilities.
|
Screen
|
Zoom shows up to 49 people.? And you can scroll through the screens if the number of people exceeds
what can be shown on the screen.
|
Bluejeans shows 12 people only and there is no scrolling.
|
Breakout Rooms
|
With Zoom, it is easy to keep the facilitation team out of the breakout groups, randomly assign all
others to breakout groups, and use that time to coordinate.
?
You can also input the size of the group you want and Zoom calculates the number of breakout rooms.
?
When you want to end small groups in Zoom, participants are given a 1 minute warning.
?
|
With Bluejeans you can either assign groups person by person . . . or randomly.? I was unable to find
a way to separate the facilitation team from everyone else quickly and the lack of a partner operating Zoom meant I needed to choose the fast way, not assigning people.
You also need to create rooms . . . you cannot specify the desired group size.
?
?
When you end small groups in Bluejeans, it is immediate, there is no warning.
?
When breakouts ended in Bluejeans, several people were kicked off audio each time I used breakouts.
|
Chat during Breakouts
|
You can send a message to all participants while participants in breakout groups.? This allows me to
send time warnings or respond to a question.
|
When participants are in breakout groups, you cannot send a chat message to all participants.? So,
even though I was sending time warnings to participants, they never received them . . . and when the breakouts ended without warning, it was jarring to participants.
|
Resolution
|
Zoom has much higher screen resolution.
|
Bluejeans has low screen resolution . . . like our monitors were 10 or 15 years ago.
|
?
Hope this comparison helps others!
?
Best to all . .? Bill
?
?
William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
bill@...?
?
?
?
?
Do you know how much Hopin costs?
|
EXTERNAL EMAIL: Do not click links or open attachments unless you trust the sender and know the content is safe.
|
?
For conferences - with several parallel sessions we have found
to be very useful?
Enrique Mendizabal (FRSA)
Director, On Think Tanks?
?
On 6 Apr 2020, at 3:18 pm, Bill Potapchuk <bill@...> wrote:
?
Hi all:
?
Because of zoombombing,? a bunch of institutional clients are banning the use of Zoom (like the National Park Service/Department of Interior!).? I¡¯m
looking for an alternative.
?
Bluejeans seems to be quite similar.?
?
Does anybody have experience with this alternative?
?
Thanks much . . . be well.
?
Bill
?
?
William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
?
?
?
From:
[email protected] <[email protected]>
On Behalf Of Michaela Sieh
Sent: Thursday, April 2, 2020 5:17 PM
To: [email protected]
Subject: Re: [f4c-response] Screen sharing Zoom (the actual zoom controls!)
?
Hi Catherine,
If you click on "General" - and then scroll down to "more settings" - you are taken to your profile/account-settings (new tab opens) where you indeed can activate the "Share Zoom windows".?
Seems a bit hidden, and there might be other ways to get to that page...
--
|
Re: If not Zoom, then Bluejeans? BLUEJEANS Review
Can you check if people have the latest version of Zoom? They have been releasing lots of updates recently. Fernando Murray Loureiro Mobile: +1 (250) 509 1167 To schedule a Meeting:
toggle quoted message
Show quoted text
On Apr 14, 2020, at 2:27 AM, Mike Pounsford < Mikep@...> wrote:
Thanks Garth - I¡¯d like to know if that is right because it is easy to fix by alerting people about the need to respond quickly to their invitations
?
Best wishes
?
Mike
?
+44 (0) 1732 371 252
+44 (0) 7860 196 343
?
?
?
?
Mike I¡¯ve been told by someone else this can occur If people are slow to accept the request to move to breakout room. So I am going to check that out. Garth.?
?
On Tue, 14 Apr 2020 at 8:41 PM, Mike Pounsford <Mikep@...> wrote:
Hi Garth
?
Thanks for raising the question and thanks Bill again for your Bluejeans review.
?
I¡¯ve had the problem and I would love to know how to fix it.? Mine was compounded by Zoom chucking me out of the meeting as well ¨C fortunately I had a co-host otherwise I think
the meeting with 30 participants would have ended abruptly.? Most of my participants were in break outs with two stranded in the main room along the lines you describe.? They had been allocated and had accepted their breakouts but would not go.? This is a
different issue to the problem that sometimes occurs when people join via their browsers and cannot be allocated to rooms.
?
Any tips anyone?
?
Best wishes
?
Mike
?
+44 (0) 1732 371 252
+44 (0) 7860 196 343
?
?
?
?
Thanks Bill that¡¯s very helpful.?
As an experienced user can you help with a problem I have had almost every time I have used breakout rooms with Zoom. I really love the simple functionality of Zoom. When over a
dozen or so participants (it seems) I almost always get 1-3 people left in the main room. I can see they are allocated to a room, but they don¡¯t go automatically and I can¡¯t work out a way to ¡®push¡¯ them. On at least one occasion it was because they were downloading
a file when I was sending them to rooms.?
Anyone else experience this clutch? Any hints on how to avoid and how to fix when it happens?
?
On Tue, 14 Apr 2020 at 1:46 AM, Bill Potapchuk <bill@...> wrote:
Hi all.
?
I had a chance to use Bluejeans for a virtual meeting with 22 people last week.? It worked, but I was disappointed.?
I have regularly used Zoom for these meetings . . . and the little things that make a difference added up.? And, if any of these observations come from user error (me!) please let me know.
?
Feature
|
Zoom
|
Bluejeans
|
Moderation
|
With Zoom, I¡¯m able to work with a partner who controls Zoom, starts the breakout groups, etc.
|
Not possible.? I needed to run everything myself, I could not share responsibilities.
|
Screen
|
Zoom shows up to 49 people.? And you can scroll through the screens if the number of people exceeds what can be
shown on the screen.
|
Bluejeans shows 12 people only and there is no scrolling.
|
Breakout Rooms
|
With Zoom, it is easy to keep the facilitation team out of the breakout groups, randomly assign all others to
breakout groups, and use that time to coordinate.
?
You can also input the size of the group you want and Zoom calculates the number of breakout rooms.
?
When you want to end small groups in Zoom, participants are given a 1 minute warning.
?
|
With Bluejeans you can either assign groups person by person . . . or randomly.? I was unable to find a way to
separate the facilitation team from everyone else quickly and the lack of a partner operating Zoom meant I needed to choose the fast way, not assigning people.
You also need to create rooms . . . you cannot specify the desired group size.
?
?
When you end small groups in Bluejeans, it is immediate, there is no warning.
?
When breakouts ended in Bluejeans, several people were kicked off audio each time I used breakouts.
|
Chat during Breakouts
|
You can send a message to all participants while participants in breakout groups.? This allows me to send time
warnings or respond to a question.
|
When participants are in breakout groups, you cannot send a chat message to all participants.? So, even though
I was sending time warnings to participants, they never received them . . . and when the breakouts ended without warning, it was jarring to participants.
|
Resolution
|
Zoom has much higher screen resolution.
|
Bluejeans has low screen resolution . . . like our monitors were 10 or 15 years ago.
|
?
Hope this comparison helps others!
?
Best to all . .? Bill
?
?
William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
bill@...?
?
?
?
?
Do you know how much Hopin costs?
|
EXTERNAL EMAIL: Do not click links or open attachments unless you trust the sender and know the content is safe.
|
?
For conferences - with several parallel sessions we have found
to be very useful?
Enrique Mendizabal (FRSA)
Director, On Think Tanks?
?
On 6 Apr 2020, at 3:18 pm, Bill Potapchuk <bill@...> wrote:
Hi all:
?
Because of zoombombing,? a bunch of institutional clients are banning the use of Zoom (like the National Park Service/Department
of Interior!).? I¡¯m looking for an alternative.
?
Bluejeans seems to be quite similar.?
?
Does anybody have experience with this alternative?
?
Thanks much . . . be well.
?
Bill
?
?
William Potapchuk
Community Building Institute
Arlington, VA
703-425-6296 o
703-431-9943 c
?
?
?
From:
[email protected] <[email protected]>
On Behalf Of Michaela Sieh
Sent: Thursday, April 2, 2020 5:17 PM
To: [email protected]
Subject: Re: [f4c-response] Screen sharing Zoom (the actual zoom controls!)
?
Hi Catherine,
If you click on "General" - and then scroll down to "more settings" - you are taken to your profile/account-settings (new tab opens) where you indeed can activate the "Share Zoom windows".?
Seems a bit hidden, and there might be other ways to get to that page...
--
|