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Re: complementary initiatives -- ETH
#flyless
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Re: complementary initiatives -- ETH
#flyless
Interesting to see how they make sense of that data. I'm wondering about hosting weekly conversations with people who are having to host online meetings. Do a "" or "" and people get and give help closer to real time. (Definitely not a research project)?
As I think about it more (especially with the challenge of putting crappy meetings online to create real horrible experiences) always start by figuring out what to STOP doing. ! Hm, I wonder if we can do an asynchronous TRIZ in an email list. (eyes lighting up.) Anyone want to experiment? |
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Re: Sharing of the resources-page - your thoughts?
Wow, Ed, this is great. I am heartened by so many responses from different domains and sectors and love that the tech world is stepping in. It makes me think about how we can make our resource page much better. If more and more of my gigs are cancelled, I may have time! ;-)
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Re: Sharing of the resources-page - your thoughts?
Hello :)?
I've just arrived and will look around over the weekend - in the meantime I thought this might be of interest:? For the (1) content and (2) the GDES app which gives tabs and domain (I may be well behind the curve about this, I've been out of the loop for a bit).? best wishes to all Ed ? |
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complementary initiatives -- ETH
#flyless
dear all
In my Twitter today. Hopefully they will be compiling and sharing back. Nice complement to what we are doing and i'll bet some folks span both initiatives.? Arwen ETH Zurich, together with Heidelberg University has set up an online questionnaire to collect experiences and (best) practice examples from virtual events and share them with the wider scientific community . Please share it within your networks. |
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Re: Sharing of the resources-page - your thoughts?
I'm happy you looked at it! I've been sharing it wherever I've heard interest. Today, for example, I shared it with folks working in natural resource management here in WA state for whom F2F meetings are being cancelled right and left.? Fernando has also been forwarding to me offers that collaboration tech companies are making during the pandemic. I'm trying to copy in the offers, but the doc could use some curation if that is of interest to any one. I hope to do a bit over the weekend.? We can also harvest key insights of discussion threads and turn them into docs, or people can blog about them, The thread about blended meetings is an excellent example of value creation that can be of use more widely.? Pick up what inspires you! On Thu, Mar 5, 2020 at 2:36 PM <anja.ebers@...> wrote: I just had a look at our impressive collection of Online Meeting/Gathering resources (here:?and was wondering: Could we share this with a wider group of people? |
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Welcome and Getting Started
Forwarding to the new group ---------- Forwarded message --------- From: Howard Rheingold <howard.rheingold@...> Date: Thu, Mar 5, 2020 at 12:37 PM Subject: [f4c-response] Re: Welcome and Getting Started To: Online Facilitators for Covid19 Response <f4c-response@...> Hi Nancy! I wrote this as a guide to organizations who might want to organize larger-scale (hundreds or thousands) online conferences. Dunno if it needs its own thread, but as I point out, the corona virus crisis presents an opportunity to initiate a more permanent change that would reduce the carbon footprint of large face to face conferences:
You received this message because you are subscribed to the Google Groups "Online Facilitators for Covid19 Response" group. To unsubscribe from this group and stop receiving emails from it, send an email to f4c-response+unsubscribe@.... To view this discussion on the web visit . |
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Re: Request: tools for hybrid meetings? (half in-person, half remote)
Hi David ? Say more about the type of what type of meeting it is? For instance is it a reporting meeting or more of a workshoppy type of thing? How many people are involved? ? Our experience is of running four-day synchronous workshops - mostly face-to-face participants and varying numbers of online participants. We use low tech so the model is easy to replicate. I¡¯ve written a few blogposts about what we have learned ¨C . ? Now in 2020, what would I add, emphasize, or say differently to what I say in the blogposts¡ ? Must haves:
We¡¯re not complacent, but the feedback over the last ten years has been 100% positive. ¡°Exhausting, but worth it¡± pretty much sums it up. Many people do those four days across inconvenient time zones (e.g. participating between midnight and 7:00 a.m.). Some, who have done the workshop face-to-face and online have said they prefer participating online - it gives more time for reflection, they often form lasting friendships with other online folk or with their buddy, some report that they felt more special or more heard online. ? On our part it takes a lot more work to do blended. And often a lot of stress :-). It¡¯s not just the technology we are trying out but new and different social practices. |
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Re: Welcome to our Facilitators for Pandemic Response group - yet again
Count me in! I don't have the bandwidth to do much initiating right now, but will be an enthusiastic participant and supportive team member when and wherever I can. I'm just happy to be back in the flow ... thinking of all the channels you've initiated for this field of online hosting over the years, Nancy, many of which I have been part of in some way. Thank you for being such a leading light for this work. |
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Re: Request: tools for hybrid meetings? (half in-person, half remote)
Another response copied over:
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Hi All,
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I¡¯m already appreciating the wisdom on display here - thanks for organizing this Nancy!
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Okay, I¡¯ll add my 2? to the conversation:
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I¡¯ll echo the point about ensuring you have good audio. If you can swing it, have someone on your end who can troubleshoot any tech issues leaving you free to be fully available for the rest of the participants. I also find it helpful to have everyone who is not talking to mute themselves - this cuts down on extraneous noise.
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Given the prevalence of electronic distractions in our lives, I find it highly useful to set a couple of conditions at the outset of a remote meeting.?
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First, I remind folks that because we are not in the same physical space, it requires us to expend extra effort to sense the mood an feel connected to others during the meeting. Having a good check in question can help a lot here.
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Next, I request that people please close all applications except Zoom (and maybe a simple text editor that they can use to take notes). Please don¡¯t have email, IM and browser windows open because it is sooo easy to shift our focus to the app and away from the work we¡¯re attempting on the call.
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I also ask them to please silence their cell phones and only answer calls that are absolutely necessary during work periods -some ppl need to be available to handle family or work emergencies which is totally fine.
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If people do need to step out for a quick bio break or a call, it helps if they type ¡°BRB¡± in the chat window. That let¡¯s folks know that during the time when they are away, decisions should not be made that require the consensus of the whole group. It¡¯s especially important if they don¡¯t have active video due to low bandwidth issues. In those cases, ask them to type ¡°back¡± when they return.
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It can also be useful to ask the group about their experience in conducting online meetings and what they have been particularly impressed with that has worked well in other meetings. This is a great way to get people¡¯s voices in the room and sometimes we all learn about a wonderful new innovation.
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Lastly, (in the category of learning from participants what works well) I learned a very cool way to keep people from talking over each other that¡¯s surprisingly effective. When someone finishes speaking, count two heartbeats before you attempt to respond. For some reason this seems to synchronize people in a way where it¡¯s rare for two people to jump in at the same time.
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Kind regards,
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Ken (Homer)
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Request: tools for hybrid meetings? (half in-person, half remote)
David Ehrlichman:
We have an upcoming meeting next week that people are pulling out of right and left.?We are switching to a 2 day combined in person and zoom experience. However, our room isn't wired for video conferencing.... has anyone used an Owl Pro or any other webcam setups that could make a 2 day zoom call bearable for people participating remotely? And how did it go? The last event hosted at this space had some remote participants and they said the speakerphone only picked up half the onsite participants....
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Thanks for any advice you can provide.
Responses (latest response at the top) Hi David. My suggestion: put everyone in Zoom, even people co-located. It will enhance the experience for everyone. Just need one (own) device per participant. ?
Break the program into sessions 1:30 long maximum, and plenty of breaks. You may also let people co-located do part of the work F2F while remote have a break.
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Cheers,
Fernando Murray Loureiro Hi David. I run hybrid meetings frequently, and it's never easy creating a level playing field among all participants. But it's absolutely vital. A few ideas/tips: Have everyone participate the same way - i.e., all remote with no mass in one room. Otherwise you have an inherently unlevel playing field. If this is not desirable or possible, design an agenda where work can be done in 90- or 120-minute chunks all together, and then have subgroups do work for awhile and then come back together, etc.? Above all - get the audio right. Have a high-quality system (many conferences spaces now have mics that are hanging from the ceiling) instead of forcing people in the room to remember to stand in front of the phone each time they talk, repeat questions, etc. This makes for a protracted, frustrating experience for everyone. If you had everyone participating remotely, people could use their own headsets or VOIP. As far as video, consider when and where the meeting will be enhanced by its use. If, e.g. the group is collaborating on something all can see (e.g. brainstorming in a shared virtual work space, or action planning, decision-making, etc.), then it might be more important for everyone to be looking at whatever they're doing together, vs having videos going. Having said that, I Iike to have both videos and a shared workspace visible to all, and people can decide what they want to focus on at any given time. Can people use videocams in their computers for video? This is another example where having everyone participating remotely could make life a lot easier. I sue BlueJeans, Skype, or Zoom for video most often. If you want to have a brief chat later this week, we can brainstorm some ideas, perhaps.? Hope this helps. - Nancy == I assign people in the room to be "bridge moderator buddies" and pair them with remote participants.? The bridge moderator buddy is connected with the remote participants via the Zoom chat and fields any technical stuff.? Also, they might have them connect via an extra laptop or their phone be their eyes - move the laptop camera and sound close or angle it so they can see a flip chart, move them into small groups, etc.? Here's some??that I wrote up for the bridge moderator buddies. ?
Here are some photos of participants doing some small group discussions and reports.? ?In the first photo, the diagram is a drawing that the remote person draw, photograph, and emailed.? The printed it out and made it part of the report out poster.? In the second one, the remote person - who was on the laptop screen - did the verbal report.??
Beth Kanter == Hi David ?
Building on Fernando¡¯s ideas and taking a slightly different approach - I have found the ¡°1/2&1/2¡± as I call it, works best when there moments when people can be all together even if it is just a speaker phone plus conf call, then dedicated activities for the in person and virtual groups and then synching back up with lots of breaks. Trying to do it all together all day is too painful for everyone.?
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Cheers, Liz Liz Rykert |
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Welcome to our Facilitators for Pandemic Response group - yet again
Howdy friends, old and new. WELCOME!!!! For those of you moving over from our Google Groups, welcome again. To those of you just joining us, welcome! At
this moment there is no structure or direction for our potential work
together, just the gathering moments. While we gather, it might be
useful to start thinking about where online facilitation and , and for me, particularly, Liberating Structures, can help people meet remotely. We can notice and surface patterns of need and then respond.? So some of the areas that come to mine where we can identify and mobilize for need are:
I have also set up one initial Google doc for resources, but we'll have to get a little more organized on that soon.??Maybe someone wants to start organizing that.? I
have a Zoom instance we can use to organize some initial synchronous
conversations, but my instinct is we need both sync and async, and
probably break ourselves down into disappearing work groups - find a
job, go do it, come back! If one of these or something else calls you, step into that stream. Start a new discussion thread, or if there is a better platform, just link us to the new place.? This is not a matter of centralization, but of connection, learning and mutual support. Weave away! Be creative. Be yourselves. Make a difference! Sorry about the move for?those of?you who started on Google --? you always have my gratitude! Nancy W |
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Ed Mitchell
Nancy White
Arwen Bailey (Alliance of Bioversity and CIAT)
Bev Wenger-Trayner
Amy Lenzo
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