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Re: Margin and paragraph questions regarding Word


Andre Polykanine
 

Hello Chelsea,
Please please, never, never ever use tabs or spaces for formatting!
It's actually the first commandment of a person learning document
formatting.
That is because if you do that, different monitors and/or different
printers will definitely mess the things up.
fortunately, Word is an extremely powerful software and it offers us
everything what we need here.
If you need to make first line indented by half an inch, open the Home
ribbon, select Paragraph, and then Paragraph... again.
This dialog is what you need. Here you can see a combo box called
Special. Press Down Arrow in it until you hear "First Line", then
press Tab. In the "By" field enter 0.5 and make sure your measurement
units are set to inches (if not, please tell me, I'll guide you
through).
Next. If you want to align all of the document left (which is the
default setting, by the way), you may select all by pressing Ctrl+A,
then press Ctrl+L. This is a Word command, but if you use JAWS, you'll
hear "Aligned left". If you hear "Justified", press the keystroke once
more (the recent versions of Word seem to toggle alignment).
If Word crashes upon selecting the whole document, size might be
the problem, yes. Then you need to select it part by part and apply
your changes. By the way, if it's 1 inch from the left, then probably
you have custom indentation there and you need to go to this Paragraph
dialog again.
And lastly, the difference between left aligned documents and
justified ones is the following: When you align left, the first
letters of your lines are on the same vertical level. When you justify
however (in some languages, for example in Russian, it's called "Align
by width"), Word makes your text so that first letters are on the same
vertical level and last letters are on the same vertical level. That
can lead to larger spaces between words on shorter lines.
Hope that helps.


--
With best regards,
Andre
Munich, Germany
Skype: menelion_elensule
Twitter (English only): @AndrePolykanine

------------ Original message ------------
From: Chelsea <Lady.arwen15@...>
To: [email protected]
Date created: , 5:25:15 PM
Subject: [office-accessibility] Margin and paragraph questions regarding Word


Hello,

When formatting an exercise for my potential job, I need to indent the
first line of a new paragraph to 0.5 inches. No problem, just press
Tab, right? Well, when I did that, the person reviewing my work said
the margins got all messed up. When I did an insert F, things sounded
normal, though.

Also, how do I get everything moved over to the left in a document?
When I do an Insert F on another document I'm working on, it says left
indent of 1 inches. It's only part of the file, but I want to select
the whole thing to make it universal. I tried, but MS Word crashes.
It's a big file. Could that be a problem?

And what's the difference between justified and left anyhow?

Thanks,
Chelsea

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