In Admin, use the menu to go to Settings.
In Settings, go to the Member Notices button at the top of that page.
Add a notice:
Click on +New Notice - button below any notices.
Click on Notice Type - Welcome - to see the list of notices available.
Click to choose the notice you want to create or edit.
Fill in the information on the form.
As a special case, the Guidelines can be sent on join and/or monthly, in addition to appearing in the left column.
Click on Add Notice.
Activate, deactivate, edit or delete notices:
New notices you create are automatically activated (default) except for type Invite.?However you may want to change that.
In Admin, Settings, the button for Member Notices
Make sure that only the ones you want are activated.
Click on a hyperlinked title.
You will see
Active Message - with a tick box and the explanation line: ?Use this message.
You can also edit or delete a Notice you don't want.
Don't forget to click on Update Notice.
Available notices types:
- Banned-Member: Message sent when someone is banned from your group
- Direct-Add: Message sent when a person is directly added to your group
- Group-Guidelines: Group guidelines (see below for extra options)
- Goodbye: Message sent when someone leaves your group
- Invite: Message sent when an invite is sent
- Note-To-Member: Message sent to a member
- Locked-Group: Message returned when someone emails the group when it is locked.
- Monthly-Reminder: Message sent to the group every month.
- Pending-Subscription: Message sent when someone applies to join your group
- Rejected-Message: Message sent when a message is rejected
- Rejected-Subscription: Message sent when a pending subscription is rejected
- Removed-Member: Message sent when a member is removed from your group
- Welcome: Message sent when someone joins your group
Group Guidelines:
This member notice operates differently and has the following features and options:
- Can be sent automatically on the first of each month as a message to the group, with an option to include members subscribed via Special Notices Only
- As each new month is issued, the old one can be automatically deleted from the group (so there aren't several versions there) if you set the #Guidelines hashtag to one month duration. ?You can also set the hashtag to Locked, further down the page on the hashtag definition so that no one can reply to it. ?If the hashtag doesn't exist, it will be created the first time they get sent or you can create it ahead of time to adjust settings.
- Can be sent automatically to all new group members
- Can be sent manually by a moderator to a group member at any time, in case the member needs a review of the guidelines
- Appears under its own "Guidelines" tab at left on the group¡¯s pages, with an option to be visible either by group members only or by the public
- Examples :?/g/GroupManagersForum/wiki/Group-Rules
See also: /static/help#membernotices
Tip:
If you want to send a message on a regular schedule you can use a calendar event for that.?
See: /g/GroupManagersForum/message/3749
and: /g/GroupManagersForum/message/4264
?
The official Groups.io user documentation is in the Groups.io Help Center.