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Is there a process for group managers to eliminate attachments from archived e-mails?

On Mon, Dec 2, 2019 at 09:56 AM, Mark Wigfield wrote:

Is there a process for group managers to eliminate attachments from archived e-mails?

Mark -- See Admin>Settings>Message Formatting>Attachments. This allows you to handle emails containing attachments in any of the following ways:

-- Allow attachments and forward them
-- Strip them before sending
-- Block (reject) the incoming email, or
-- Put emails containing an attachment on moderation

However, there is no function that will allow you to forward the attachment via email without also storing it in the message archive. This might be a good suggestion for.

Attachments may be deleted according to the instructions found at?/g/GroupManagersForum/wiki/Deleting%20attachments,%20files%20and%20photos. See?/g/GroupManagersForum/message/25046 for further guidance. It is tedious.

Regards,
Bruce

On Mon, Dec 2, 2019 at 02:56 PM, Mark Wigfield wrote:

Is there a process for group managers to eliminate attachments from archived e-mails?

If by that you mean is there a "one click" solution then no, there isn't.

They have to be looked at and (after deciding whether to delete or keep) deleted one by one. Some thought is necessary; the attachments can be deleted but this leaves an orphaned message (or lots of them!) languishing in the archives. More often than not it is likely to be better to go to the parent message and delete both it and its attached photo in one go. (Thinks; can a message be both a parent and an orphan at the same time; discuss)

There are almost certain to be some that are worth keeping, but there is no means of moving them to another location in the Photos section other than by downloading and then uploading again, which strips them of their ownership although this can be restored; be warned - it's time consuming if done at scale.

If you are running out of storage have you got the Out of Space setting set to Delete Old Attachments?

Chris

On Mon, Dec 2, 2019 at 10:35 AM, Mark Wigfield wrote:

Thanks. Just setting up a group now and trying to figure out how to keep attachments from needlessly taking up space. In the yahoo list I'm transferring, most attachments are photos of items that were to be sold or given away, and there is no need to keep them. Maybe use of hashtags would be one way to manage this type of e-mail attachment.

There is a checkbox of what you want transferred. See the screenshot on this page.
/g/GroupManagersForum/wiki/Transfer-from-Yahoo-Groups

Just be sure to check off in Group Admin, Settings what you want to happen with old attachments if you are over storage.
Remember that messages don't count towards storage.

Just get going or you might miss the boat!

That wiki page (above) also says:

Frances
?
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FAQ on Moving from Yahoo Groups
GMF Wiki: (unofficial) Help for members (and would-be members) and group managers

On Mon, Dec 2, 2019 at 03:35 PM, Mark Wigfield wrote:

Just setting up a group now and trying to figure out how to keep attachments from needlessly taking up space. In the yahoo list I'm transferring, most attachments are photos of items that were to be sold or given away, and there is no need to keep them

Aha! As it happens Groups.io does that for you because Attachments are not included in the transfer.

Problem solved...

Chris

On Mon, Dec 2, 2019 at 11:17 AM, Mark Wigfield wrote:

Yes, I decided not to transfer any photos. These photos mostly appeared to be attachments to e-mails, so I hope I'm right in assuming by not checking the box to transfer photos, they will not be transferred when the e-mail to which they are attached is.

Mark -- Easy Group Transfer does not transfer attachments of any kind. See?/yahootransfer, "What We Transfer."

By un-ticking the Photos box you have inhibited transfer of your photo albums...probably not what you wanted. If you haven't given the go-ahead yet, return to that page and check the box again, then click Update Transfer.

Bruce

I've been wondering why attachments can not be transferred. Is there some technical problem associated with them?

Don

Don,

I've been wondering why attachments can not be transferred. Is there
some technical problem associated with them?

I believe it has something to do with their somewhat tortured history in Yahoo Groups. At various times:

1) They were stored along with the message and counted against your message storage quota. (circa 2003)

2) The quota for message content was eliminated, but attachments were no longer stored. They did pass through to members in individual emails (not digests).

3) The groups photo section got a major upgrade and its storage quota upped to 100 GB (while files remained at 100 MB). (Jan 2009)

4) The groups gained an option to store attachmentns on site, passing a link to the on-site copy in the emailed messages (individual and digest). If stored, attachments were were now stored in the same pool as Photos, counting against the same quota. Or the group could continue passing attachments through to to members on individual messages without storing them. (Feb 2009)

The bottom line is that Yahoo Groups, if your group is set to store them, keeps them in a separate pool of storage from the message content. If you've received a getmydata download from Yahoo you'll find that the mbox file(s) containing group messages have placeholders in them where the attachment(s) to a message should have been.

There is a separate folder named photos_and_attachments, reflecting their combined storage, but in few of my group downloads does that folder actually contain any attachments, even for those groups where I've had them set to store on site since the option first became available.

Your Mileage May Vary.

All that said, PG Offline seems to manage to get them, at least some of the time. Some of my groups' downloads have messages that have links to attachments, but there is no corresponding Attachments folder for that group and the links do nothing.

At least one of those groups (the original Y!GMF) has an abundance of both photos and message attachments stored on site. Why neither getmydata nor PG Offline downloaded any of either of them is a mystery.

Shal


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Don,

I wrote:

All that said, PG Offline seems to manage to get them, at least some
of the time. Some of my groups' downloads have messages that have
links to attachments, but there is no corresponding Attachments folder
for that group and the links do nothing.

At least one of those groups (the original Y!GMF) has an abundance of
both photos and message attachments stored on site. Why neither
getmydata nor PG Offline downloaded any of either of them is a
mystery.

I seem to have misspoken.

I've found that PG Offline did get the Attachments and Photos of GMF, just not in the location that I'd expected. So I've a different mystery, which is why I have an imposter "PG Offline 4" folder where I expected the real one to be. But I think that may be an artifact of having rebuilt my system after a crashed hard-drive, and probably not something that users generally encounter.

Shal


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Shal wrote: