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Access to our Board of Directors email group within IO Groups

Danny Nevarez #47935 We recently discovered that individuals who are no longer part of our IO group were the original owners of the board email group. There are concerns that these individuals may have accessed the board emails after their departure from the board. Is there a way to see if these individuals accessed the board group emails?
Frances All Messages By This Member #47936 On Thu, Sep 19, 2024 at 12:40 PM, Danny Nevarez wrote: We recently discovered that individuals who are no longer part of our IO group were the original owners of the board email group. There are concerns that these individuals may have accessed the board emails after their departure from the board. Is there a way to see if these individuals accessed the board group emails? I assume they are no longer members of your group since it is board-only and they are no longer on the board. Check your Admin, Members. If they shouldn't be members, remove them. However, make sure that you have two on-going owners to replace any original owners you remove. Note:?Moderators cannot change the roles of owners. Get current owners to promote new owners from the current board, if necessary. You might also ask the "old" members to remove themselves since they are no longer board members. Double-check though after a couple of days!? ? I also assume that the Board group is restricted and the messages are only open to group members. From the help: Do you want the archive of your group’s messages to be visible to the general public and to internet search engines? If yes, select a visibility option that ends with “publicly viewable messages.” If no, select a visibility option that ends with “private messages.” A private archive is visible only to members of the group, whereas a public archive is visible to anyone in the world who finds the URL of the group’s website. GroupManagersForum is an example of a group that has a public archive. ! Important: If you select a “private messages” visibility option, you cannot change it later to a “publicly viewable messages” option. The “private messages” setting is not reversible. You can later change a public message archive to a private one, but you cannot change a private message archive to a public one. Therefore, at this stage, you must be certain about the visibility that you want your group’s archive to have. ? If all that is taken care of, there shouldn't be any problems. At least not that I can see.? Frances ? -- Help available from Groups.io help and GMF wiki. ?
Danny Nevarez #47937 I actually want to know if this person logged in or read any of the group.io emails and the dates.
Frances All Messages By This Member #47938 On Thu, Sep 19, 2024 at 12:57 PM, Danny Nevarez wrote: I actually want to know if this person logged in or read any of the group.io emails and the dates. ? Well, you can't do that. If they are still members, you can check emails sent to them. You can't see if they read the emails nor whether they visited the homepage and messages. ? Go to Admin, Members, and click on the member's name. Click on Membership, and choose email delivery history. You can also look at activity. ? However you have to do your housework first. Are they members? Is your group set so anyone including Google and non-members can read your group posts. ? Frances -- Help available from Groups.io help and GMF wiki. ?
Frances All Messages By This Member #47939 BTW, I am chair of some committees and we also have a Board of Directors. One of the hand-over tasks after elections is removing old members and inviting or adding the new. Something to add to your procedure? ? Frances -- Help available from Groups.io help and GMF wiki. ?

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