Hello,
I was wondering if there was an easy way to see which of my members is NOT part of a subgroup OR is there a way I can download everyone's subgroup affiliations?

I use my group for our school's communications. We have over 900 members. ALL but staff need to be affiliated with a classroom subgroup. If an email is not affiliated with a classroom the parent has either left the school or their email is not on file with the office and I need to flag or delete them.

At the moment, I'm going a bit blind scrolling back and forth line by line in the admin>subgroup listings.

thanks for your help,
BB

On Wed, Jul 5, 2023 at 09:03 PM, Brooke Brooks wrote:

I was wondering if there was an easy way to see which of my members is NOT part of a subgroup OR is there a way I can download everyone's subgroup affiliations?

I opened my only subgroup, and on the list of groups (main and subgroup) there is a horizontal menu. Click on Members. It shows the names and there is a checkbox list of members of subgroups.

Never knew that was there! Thanks for asking.

Frances
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is there a way I can download everyone's subgroup affiliations?

If you're good with spreadsheet or database apps, you can export the member list from the main group and subgroups, import them, and link & work them as you see fit.

Cheers,
Christos

hello, thanks for the suggestion. ?I downloaded the main membership list and it does not include the subgroup affiliations. To clarify, are you saying run a script to cross-check the two spreadsheets?

Ideally, a membership list would include all the subgroups the main group's members are part of. I'm gonna suggest this to the beat group?

That’s already a feature, at least in my Legacy main group: Under “Admin”, click on “Subgroups” and you’ll see the members’ list with a column for subgroup. It will be checked for subgroup members.
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Jeannette B.

On Wed, Jul 26, 2023 at 12:15 AM, Brooke Brooks wrote:

To clarify, are you saying run a script to cross-check the two spreadsheets?

Yes although it wouldn't have to be a written by you script per se, it could also be done visually in Excel by linking the two spreadsheets using the user_id field, that's the unique id for a groups.io account.? You can then specify to give you all the records which exist in both the main and subgroup and have the same user_id.

Cheers,
Christos

On Wed, Jul 26, 2023 at 05:59 AM, Jeannette Bellerose wrote:

Ideally, a membership list would include all the subgroups the main group's members are part of. I'm gonna suggest this to the beat group

That’s already a feature, at least in my Legacy main group: Under “Admin”, click on “Subgroups” and you’ll see the members’ list with a column for subgroup. It will be checked for subgroup members.
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Jeannette B.

While Admin > Subgroups does show who is/is not a member of subgroups, it does not provide a download facility, which I think desirable. But perhaps the information should be included in the main members list download.

Jeremy

On Wed, Jul 26, 2023 at 05:59 AM, Jeannette Bellerose wrote:

Ideally, a membership list would include all the subgroups the main group's members are part of. I'm gonna suggest this to the beat group

That’s already a feature, at least in my Legacy main group: Under “Admin”, click on “Subgroups” and you’ll see the members’ list with a column for subgroup. It will be checked for subgroup members.
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Jeannette B.

Further, I see that that Admin > Subgroups does not provide any sort facility beyond 'name': neither by e-mail address, nor subgroup membership. Both I would suggest highly desirable, especially for larger groups.

Jeremy

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On Wed, Jul 26, 2023 at 05:15 AM, Jeremy Harrison wrote:

Further, I see that that Admin > Subgroups does not provide any sort facility beyond 'name': neither by e-mail address, nor subgroup membership. Both I would suggest highly desirable, especially for larger groups.

It shows display name, email address, subgroup that person belongs to.
And all clickable.

Frances
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On Wed, Jul 26, 2023 at 07:42 AM, Frances wrote:

It shows display name, email address, subgroup that person belongs to.
And all clickable.

The subgroup isn't sortable, but Name and Email are.

Duane
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Lots of detailed information can be found in the Owners Manual and Members Manual.

On Wed, Jul 5, 2023 at 09:03 PM, Brooke Brooks wrote:

I was wondering if there was an easy way to see which of my members is NOT part of a subgroup OR is there a way I can download everyone's subgroup affiliations?

There is no easy way.

I suggest downloading the member lists of the main group and all subgroups and merging them into one big CSV file. Open that in Excel and use the "Remove Duplicates" feature on the user_id field as suggested by Christos. Those rows that remain will be the people in the main group only.

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Hope this helps,?
Bruce

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