Some attachment questions
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Hello everyone
I googled before asking. 1. Is it currently possible for members who are subscribed via e-mail to choose/specify not to receive attachments via e-mail, even if the moderator approves a message that contains an attachment? 2. I've noticed that if I remove an attachment from an incoming, moderated message, the message contains no information that an attachment was removed (I must edit the message manually and write that information into the e-mail myself, if I want it to be known). Is there a setting that will make that information known? E.g. if an attachment is removed by the moderator, the message would e.g. contain say something like [attachment "very large file.zip" (20 MB) removed]. 3. If the moderator gets a notification to approve a message that contains an attachment, the message is itself attached, so the moderator receives the attachment in his e-mail. Is it possible to set the system so that the moderator gets notification that there is a message waiting to be approved, but without having to receive a copy of the mail himself? 4. Is there an option whereby attachments that are sent to the list, are not actually attached to the mails, but are stored online, and a link to those attachments are put in the mails instead, so that users who want to view the attachment can click the link and download it? Thanks Samuel |
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On Wed, Feb 20, 2019 at 09:52 AM, Samuel Murray wrote:
1. Is it currently possible for members who are subscribed via e-mail to choose/specify not to receive attachments via e-mail, even if the moderator approves a message that contains an attachment?Yes...a Subscriber can do this by going to Subscription>Advanced Preferences>Max Attachment Size and changing the entry to 0.?Or if the Subscriber has difficulty logging in, you as a group Owner can do it for him by opening his record in the Member List and again opening the Advanced Preferences section. Having done so, the Subscriber record in the Members List will display an "A" tag. See /g/GroupManagersForum/wiki/Status-Badges-in-the-Members-List, Email Delivery section. It is also possible to set this as a group default by going to Admin>Settings and clicking on the "Default Sub Settings" button at the top of the page. The default will only apply to Subscribers that join after you've made the change, and can subsequently be altered by the individual as described in the previous paragraph. 2. I've noticed that if I remove an attachment from an incoming, moderated message, the message contains no information that an attachment was removed (I must edit the message manually and write that information into the e-mail myself, if I want it to be known). Is there a setting that will make that information known? E.g. if an attachment is removed by the moderator, the message would e.g. contain say something like [attachment "very large file.zip" (20 MB) removed].There is no setting to automatically notify anybody of edits you might make during message moderation. You must do that yourself. 3. If the moderator gets a notification to approve a message that contains an attachment, the message is itself attached, so the moderator receives the attachment in his e-mail. Is it possible to set the system so that the moderator gets notification that there is a message waiting to be approved, but without having to receive a copy of the mail himself?Not that I am aware of. Such a setting would negate the ability to approve messages via email. 4. Is there an option whereby attachments that are sent to the list, are not actually attached to the mails, but are stored online, and a link to those attachments are put in the mails instead, so that users who want to view the attachment can click the link and download it?Any email received by the group whose combined attachments exceed the Max Attachment Size setting will be sent as links. This determination is done on a subscriber-by-subscriber basis as the outgoing emails are sent to the group members.? Note that all attachments continue to reside on the server in association with the corresponding messages in the message archive. They also count against your quota. The only way to keep them from accumulating is to disallow attachments in settings. See Admin>Settings>Message Formatting>Attachments for available options. ? Hope this helps, Bruce -- The system Help is your friend.??/static/help |
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On 2019/02/20 04:15 PM, Bruce Bowman wrote:
On Wed, Feb 20, 2019 at 09:52 AM, Samuel Murray wrote: Is it possible to set the system so that the moderator gets Not that I am aware of. Such a setting would negate the ability to approve messages via email.It would not negate it. Being able to moderate via e-mail and getting notified via e-mail when something requires moderation, are separate things, IMO. It is perfectly feasible to have both. (I assume the relevant option is "Email when there are messages needing approval".) I find the potential to edit pending messages incredibly useful, and I suspect I'll use it a lot, but that would mean visiting the web anyway. Samuel |
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On Wed, Feb 20, 2019 at 11:23 AM, Samuel Murray wrote:
It might be handy to be able to send a notification only, with a link to the message itself, but with neither the message attached nor the reply options that would permit one to approve it without logging in. Such an option might be a good suggestion for beta, accompanied by an appropriate use case.Not that I am aware of. Such a setting would negate the ability to approve messages via email.It would not negate it. Being able to moderate via e-mail and getting Regards, Bruce? -- The system Help is your friend.??/static/help |
On Feb 20, 2019, at 10:15 AM, Bruce Bowman <bruce.bowman@...> wrote:Is this true? An attachment is deleted from a message (after a message has been sent) and it still "continue to reside on the server in association with the corresponding messages in the message archive.¡± and "count against your quota.¡±... If so, it would be pointless to delete message attachments (after a message has been sent) in order to reduce the amount of storage space used. |
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On Thu, Feb 21, 2019 at 03:27 PM, Michael Pavan wrote:
The response is misleading only when removed from context. Samuel's question #4 was about how to keep attachments from going out in emails, and instead be sent as links. I responded to that question, noting not only the available Max Attachment Size setting, but also where those attachments would reside if someone were to click on the link. To this point in the thread there had been no discussion on the actual deletion of an attachment.Note that all attachments continue to reside on the server in association with the corresponding messages in the message archive. They also count against your quota. The only way to keep them from accumulating is to disallow attachments in settings. See Admin>Settings>Message Formatting>Attachments for available options.Is this true? In answer to your question:? If you do delete an attachment from the online message archive, either per the instructions found in the wiki?or as I?sent an hour ago to Sandra, it is gone. Your group's storage against quota will be reduced by the size of the file. Any remaining links to the attachment -- in previously-sent emails or online -- will return a 404 Not Found error. Hope this helps, Bruce -- The system Help is your friend.??/static/help |
Samuel Murray
Bruce
Michael Pavan