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I've come to Groups.io forum to create a forum for the AV Team at my church. ?It's become clear that a successful AV forum will spur interest in forums for other church teams, each with its own subgroup.
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I'm now faced with this question: ?When I create the first subgroup, does the original group automatically become its own subgroup?
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With some help from ChatGPT, it appears that my first group will remain as-is and become the parent of all subgroups. ?So I'm planning to a church-wide parent group and create its first subgroup for the AV Team.
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Is that starting on the right foot?
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On 2025-05-03 14:46, Ward Clark via
groups.io wrote:
With
some help from ChatGPT, it appears that my first group will
remain as-is and become the parent of all subgroups. ?
Correct, the "main" group (which created the original group) will
always remain as is, aka the "master" group, or parent of all
subgroups if any of those are created.? BTW after creating the fist
subgroup, that main group's name is defaulted to "main" but it can
be renamed to something else than that, depending on how you want to
setup the whole thing.
So
I'm planning to a church-wide parent group and create its
first subgroup for the AV Team.
Is
that starting on the right foot?
Yes, main group can be the "list" of all members, and each member
can then choose what subgroup to belong to. You'd need to decide
though how to setup the main group in terms of the default
subscription, whether it'd be an announcement group only or allow
discussion, etc, etc.
If you're not familiar with it, I'd refer more to the groups.io manuals instead
of ChatGPT.
Cheers,
Christos
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Hi ward, very simple answer. The main group that you just created, will stay the parent group. While in a group that you create within that group, will be a sub group. I hope that makes sense.
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On May 3, 2025, at 1:46?PM, Ward Clark via groups.io <ward@...> wrote:
I've come to Groups.io forum to create a forum for the AV Team at my church. ?It's become clear that a successful AV forum will spur interest in forums for other church teams, each with its own subgroup.
?
I'm now faced with this question: ?When
I create the first subgroup, does the original group automatically become its own subgroup?
?
With
some help from ChatGPT, it appears that my first group will remain as-is and become the parent of all subgroups. ?So I'm planning to a church-wide parent group and create its first subgroup for the AV Team.
?
Is
that starting on the right foot?
|
Ward,
?
I just had some questions along these lines – creating Subgroups and membership; how to get/let people join, etc. Some of the other members of this forum were very helpful in informing me of ways to get things done.
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Once you’ve got your Group and members entered:
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YOU create a Subgroup – YOU name it e.g. “Church_AV_Techs”. And/but at this point it has no members except you. Note: the new Subgroup will have its own ‘cover page’ and ‘subscribe’ address. Copy that ‘subscribe’ address.
You send an email to all members – or a select list of hand-picked members – and include that subscription link. Include discussion that points out “If you do not want to join or participate in this Subgroup, do nothing.” That message will
simply be ignored. And “If you want to be a member of this Subgroup, click on the link and Join.” They click the subscribe to this Subgroup link and they become members of the Subgroup.
Then when sending out messages pertaining to THAT Subgroup, send them to that Subgroup address – only those who ‘joined the group’ will get the messages and replies; those who did not join won’t even know it’s been sent.
And/but anyone who has interest in that Subgroup’s activities can go into the Subgroup and view it (depending on security/access settings – that you establish when you set it up); they can subscribe by applying for membership in that Subgroup.
?
Dan Tucker, Groups.io ?AFDRetiree’s Group
and AFSMA Group Founder/Owner/Moderator (907) 863-1313
?
I've come to Groups.io forum to create a forum for the AV Team at my church. ?It's become clear that a successful AV forum will spur interest in forums for other church teams, each with its own subgroup.
I'm now faced with this question: ?When I create the first subgroup, does the original group automatically become its own subgroup?
With some help from ChatGPT, it appears that my first group will remain as-is and become the parent of all subgroups. ?So I'm planning to a church-wide parent group and create its first subgroup for the AV Team.
Is that starting on the right foot?
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My two cents! I like to make sure that I create a cover photo that looks different from the main group. If it could be thematically linked to the subgroup topic, all the better. And of course, an icon for feed and for mobile display.?
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You wouldn't want someone to post online in the wrong group. And I would use real words for your subgroup name.?
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And you can even make categories for subgroups if you have several.
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Frances
--
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Most important, Ward, is to make sure there are at least 2 Owners of the main group.
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Also important ... Make sure it is clear that members of a subgroup have also to be members of the main (or whatever name you use) group. Also, in case there are any privacy issues, be clear that an owner of the main group has full access to the content of all the subgroups, even if they are not a member of it. My own preference is to make the main group an 'administrative' announcement-only group and then create a subgroup for discussions between members. Anyone in the main group can then be free to opt in or out of the discussion (sub)group. best, Malcolm. On 04 May 2025 14:05:04 (+01:00), Marilyn Owen via groups.io wrote: Most important, Ward, is to make sure there are at least 2 Owners of the main group. -- Malcolm Austen -- malcolm.austen@...
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On Sun, May 4, 2025 at 02:54 PM, Malcolm Austen wrote:
Also important ...
Make sure it is clear that members of a subgroup have also to be members of the main (or whatever name you use) group.
Also, in case there are any privacy issues, be clear that an owner of the main group has full access to the content of all the subgroups, even if they are not a member of it.
My own preference is to make the main group an 'administrative' announcement-only group and then create a subgroup for discussions between members. Anyone in the main group can then be free to opt in or out of the discussion (sub)group.
best, Malcolm.
On 04 May 2025 14:05:04 (+01:00), Marilyn Owen via groups.io wrote:
> Most important, Ward, is to make sure there are at least 2 Owners of the main group.
--
Malcolm Austen -- malcolm.austen@...
Agree with all this.
?
A point I would make is that the top level 'main' group is a super-set of all the members of all the sub-groups: think who you would (or might) want to include (or not) - should it (just) be church 'members' (whatever that might mean for your church: ours has an 'electoral roll' to list them), or should it also include 'friends' - people who have some lesser link: infrequent worshippers, neighbours, hall users, etc. If it does, then (appropriate) sub-groups can include them.?
?
How much you set up the main group to do is up to you (or maybe your church leaders): it need not 'do' any more than hold the overall membership (in groups.io sense) list, with perhaps an (infrequent) administrative announcement only role, with all the 'serious' stuff happening in the various sub-groups.
?
Even if you just start with one small sub-group for your A/V team, be prepared for there to be many more - better that way than the opposite.
?
The other thing I would say is to echo Christos's point, and read the groups.io manual thoroughly to have a good idea of how it works. Something you might want to do is set up your main, top-level group first, and then add a couple of test/dummy sub-groups so you can familiarise yourself with how it hangs together (you may want several spare e-mail addresses, too), before setting up anything for 'real'. You can delete them later (or not, as you wish)
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Jeremy?
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Many thanks to Christos, Joseph, Dan, Francis, Marilyn, Malcolm, and Jeremy for your fabulous advice. ?I feel confident moving forward.
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-- Ward
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Greetings Ward,
I have been running groups since back when Mark ha eGroups (before Yahoo Groups).? Over the last three decdes, I have operated many dozens of groups.? A couple of additional points from my experiences:?
- I use the main group as for when all members need to communicate, such as setting agendae for meetings, deciding meeting dates/times, and (most important for my groups) to have discussions that everyone can participate in.? I run the groups for a couple of committees:? Those who are members of the whole committee use the main group (as well as non-members sending us emails), and those who are members of a subcommittee or working group discussion the business of that group.? I have it set up so that members of the main committee cannot see messages in the subgroups of which they aren't members.?
- I use hyphens, rather than underscores for multi-word-names.? (I find the use of underscores highly annoying: Underscores require a modifier key to be pressed as well as the main key, and I can never remember which main key does underscores, whereas the hyphen doesn't require a modifier key and is easy to spot on the keyboard.? I find that people who use underscores tend to be more tech-savvy, which represents a challenge for those who are less tech-savvy.)? And due to the differences in the way text is selected by double- and triple-clicking on a Mac vs Windows (I'm on a Mac and the majority of members fo my groups seems o be on Macs), it's just easier not to have to remember those differences; hence, using the hyphen).? (YMMV.)?
Welcome to Groups.io!?
Cal?
From: "Jeremy Harrison via groups.io" <jeremygharrison@...>
To: "GroupManagersForum" <[email protected]>
Sent: Sunday, May 4, 2025 4:22:18 PM
Subject: Re: [GMF] Preparing my first forum for subgroups in the future
On Sun, May 4, 2025 at 02:54 PM, Malcolm Austen wrote:
Also important ...
Make sure it is clear that members of a subgroup have also to be members of the main (or whatever name you use) group.
Also, in case there are any privacy issues, be clear that an owner of the main group has full access to the content of all the subgroups, even if they are not a member of it.
My own preference is to make the main group an 'administrative' announcement-only group and then create a subgroup for discussions between members. Anyone in the main group can then be free to opt in or out of the discussion (sub)group.
best, Malcolm.
On 04 May 2025 14:05:04 (+01:00), Marilyn Owen via groups.io wrote:
> Most important, Ward, is to make sure there are at least 2 Owners of the main group.
--
Malcolm Austen -- malcolm.austen@...
Agree with all this.
?
A point I would make is that the top level 'main' group is a super-set of all the members of all the sub-groups: think who you would (or might) want to include (or not) - should it (just) be church 'members' (whatever that might mean for your church: ours has an 'electoral roll' to list them), or should it also include 'friends' - people who have some lesser link: infrequent worshippers, neighbours, hall users, etc. If it does, then (appropriate) sub-groups can include them.?
?
How much you set up the main group to do is up to you (or maybe your church leaders): it need not 'do' any more than hold the overall membership (in groups.io sense) list, with perhaps an (infrequent) administrative announcement only role, with all the 'serious' stuff happening in the various sub-groups.
?
Even if you just start with one small sub-group for your A/V team, be prepared for there to be many more - better that way than the opposite.
?
The other thing I would say is to echo Christos's point, and read the groups.io manual thoroughly to have a good idea of how it works. Something you might want to do is set up your main, top-level group first, and then add a couple of test/dummy sub-groups so you can familiarise yourself with how it hangs together (you may want several spare e-mail addresses, too), before setting up anything for 'real'. You can delete them later (or not, as you wish)
?
Jeremy?
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Ward Clark
Christos Psarras
Dan Tucker
Frances