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We have a preminum group for a civic committee.? We have subgroups, and the head of one of the subgroups wants to have new members that won't be joining the main committee (and we don't want them seeing the main group's archives or accessing the messages).? How do I set this up?
Cal
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On Sat, Jul 13, 2024 at 06:30 AM, Cal wrote:
We have subgroups, and the head of one of the subgroups wants to have new members that won't be joining the main committee (and we don't want them seeing the main group's archives or accessing the messages).? How do I set this up?
By definition, subgroup members belong to the main group so you cannot do that. You would need to restructure how you do things and have committee messages in a subgroup that you restrict access to. Regards Andy
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You can¡¯t have subgroup members who are not part of the main group. If they are not a member already, they are automatically made a member of the main group when added to the subgroup. If you have a small main group, you can make them the subgroup (and go no mail or special notices only for mail from the main group if they wish) and then add the new members to the main group. I don¡¯t know of any other way you can keep things confidential Frances -- Help available from Groups.io help ( /helpcenter ) and GMF wiki ( /g/GroupManagersForum/wiki ).
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> one of the subgroups wants to have new members that won't be joining the main
The?subgroup needs to be their own group, in that case.? The older members who are in the main group can belong to both if that makes sense for them.? The new members would join only the new group.
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From: "Andy Wedge" <andy_wedge@...>
To: "GroupManagersForum" <[email protected]>
Sent: Saturday, July 13, 2024 2:12:52 AM
Subject: Re: [GMF] Subgroup members that aren't main group members
On Sat, Jul 13, 2024 at 06:30 AM, Cal wrote:
We have subgroups, and the head of one of the subgroups wants to have new members that won't be joining the main committee (and we don't want them seeing the main group's archives or accessing the messages).? How do I set this up?
By definition, subgroup members belong to the main group so you cannot do that.
You would need to restructure how you do things and have committee messages in a subgroup that you restrict access to.
It might work to switch the main group to a subgroup, though two disadvantages are: (b) everyone would have to belong to the main group, which is likely to cause confusion, espcially with the email address situation described in (a). Not a great situation.
I'll see if I can enforce the "subcommittee members must be committee members" rule.
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On Mon, Jul 15, 2024 at 08:22 AM, Cal wrote:
(a) everyone would have to use [email protected] rather than [email protected] which is much cleaner
both addresses will work. Regards Andy
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On Mon, Jul 15, 2024 at 03:27 AM, "Andy Wedge" wrote: On Mon, Jul 15, 2024 at 08:22 AM, Cal wrote:
(a) everyone would have to use [email protected] rather than [email protected] which is much cleaner
both addresses will work.
If we switch the original main group to a subgroup, will the address [email protected] work ?? (I don't think it will work.)?
Cal
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----- Original Message ----- From: "Frances" <frances@...>
To: "GroupManagersForum" <[email protected]>
Sent: Saturday, July 13, 2024 2:12:10 AM
Subject: Re: [GMF] Subgroup members that aren't main group members You can¡¯t have subgroup members who are not part of the main group. If they are
not a member already, they are automatically made a member of the main group
when added to the subgroup.
If you have a small main group, you can make them the subgroup (and go no mail
or special notices only for mail from the main group if they wish) and then add
the new members to the main group.
I don¡¯t know of any other way you can keep things confidential In our case, it wouldn't work to have a subgroup be the main group, as we have multiple subgroups. (These are subcommittees of a committee, so the natural hierarchy works for us. The head of one of the subcommittees wants to increase the membership of the subcommittee without requiring them to be a member of a committee. I'll see if I can enforce the "subcommittee members must be committee members" rule. ) Cal
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On 15 July 2024
08:27:17 (+01:00), Andy Wedge wrote: On Mon, Jul 15,
2024 at 08:22 AM, Cal wrote:
(a) everyone would have to use [email protected] rather than [email protected] which is much cleaner
both addresses will work.
I believe that, in Cal's
scenario, "full" is a subgroup so the addresses will not be
equivalent.
Malcolm.
--?
Malcolm Austen --
malcolm.austen@...
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On Mon, Jul 15, 2024 at 08:45 AM, Cal wrote:
If we switch the original main group to a subgroup, will the address [email protected] work ?? (I don't think it will work.)?
You can't switch a main group to become a subgroup and there are a maximum of two hierarchical levels (a subgroup cannot contain another subgroup). If you have a committee subgroup, put all the committee members in there. If some members need to be in a subcommittee but not in the committee subgroup, just create a another subgroup (of the main group) and put them in there. It will be the same hierarchical level as the committee subgroup but you can control the memberships separately. Regards Andy
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On Mon, Jul 15, 2024 at 03:44 AM , Andy Wedge wrote: On Mon, Jul 15, 2024 at 08:45 AM, Cal wrote:
If we switch the original main group to a subgroup, will the address [email protected] work ?? (I don't think it will work.)?
You can't switch a main group to become a subgroup and there are a maximum of two hierarchical levels (a subgroup cannot contain another subgroup). If you have a committee subgroup, put all the committee members in there. If some members need to be in a subcommittee but not in the committee subgroup, just create a another subgroup (of the main group) and put them in there. It will be the same hierarchical level as the committee subgroup but you can control the memberships separately.
But making the committee be in a subgroup brings me back to these disadvantages: (b) everyone would have to belong to the (dummy) main group, which is likely to cause confusion, espcially with the email address situation described in (a). Not a great situation.
Cal
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On Mon, Jul 15, 2024 at 11:47 AM, Cal wrote:
But making the committee be in a subgroup brings me back to these disadvantages:
(b) everyone would have to belong to the (dummy) main group, which is likely to cause confusion, espcially with the email address situation described in (a).
Not a great situation.
It sounds like you didn't fully understand the Groups.io structure before you started using it. A committee is typically made up from a subset of the membership so it seems to make sense to have that in a subgroup. Everyone must be in the main group if they belong to a subgroup of that; it's how Groups.io works and 'main' is not a 'dummy' group. You may choose to make it an Announcement group so only Mods can post there and have another subgroup that all members are also in for general discussion but that seems more trouble than it's worth to me. If you have subgroups, your main group can be addressed in two ways, either groupname@groups.io or main@groupname.groups.io. You can rename 'main' to something else if it helps (but be aware of the implications first). I renamed my 'main' group to 'allmembers' as that's what it contains and my members post to allmembers@groupname.groups.io to send a message to everyone in the group. Your committee and subcommittee subgroups could then become committee@ groupsname.groups.io and subcommittee@ groupname.groups.io. Each subgroup is almost a stand-alone group so you can decide who goes where (with the proviso that everyone is a member of the main group). If you are unable or not willing to change the structure of your group then perhaps your other alternative would be to create an entirely new group but that would likely involve extra admin for you or someone else. Regards Andy
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On Mon, Jul 15, 2024 at 10:53 am, Andy Wedge wrote:
On Mon, Jul 15, 2024 at 11:47 AM, Cal wrote:
But making the committee be in a subgroup brings me back to these disadvantages:
(b) everyone would have to belong to the (dummy) main group, which is likely to cause confusion, espcially with the email address situation described in (a).
Not a great situation.
It sounds like you didn't fully understand the Groups.io structure before you started using it. A committee is typically made up from a subset of the membership so it seems to make sense to have that in a subgroup. Everyone must be in the main group if they belong to a subgroup of that; it's how Groups.io works and 'main' is not a 'dummy' group. You may choose to make it an Announcement group so only Mods can post there and have another subgroup that all members are also in for general discussion but that seems more trouble than it's worth to me.
If you have subgroups, your main group can be addressed in two ways, either groupname@groups.io or main@groupname.groups.io. You can rename 'main' to something else if it helps (but be aware of the implications first). I renamed my 'main' group to 'allmembers' as that's what it contains and my members post to allmembers@groupname.groups.io to send a message to everyone in the group.
Your committee and subcommittee subgroups could then become committee@groupsname.groups.io and subcommittee@groupname.groups.io. Each subgroup is almost a stand-alone group so you can decide who goes where (with the proviso that everyone is a member of the main group).
If you are unable or not willing to change the structure of your group then perhaps your other alternative would be to create an entirely new group but that would likely involve extra admin for you or someone else.
I have fully understood how main groups and subgroups work.? I have always been aware that there are only two levels, the main group and subgroups (no sub-subgroups).?
I operate about 20 groups, two of which are local civic groups ("committees"). When I first set up these groups for committees, I renamed "main" to "full". And I've used the subgroups mechanism for other creative uses, too. Organizationally, a committee is the high-level group.? Some committees have subcommittees, while others have working groups.? For the purposes of groups.io, a subcommittee and a working group are the same.?
The only problem that I've run into is the requirement that a subgroup member must also be a member of the main group.? I was hoping that there was a way to have subgroup members who aren't in the main group.? It seems there isn't a way.? Given that, I will go back to the subcommittee and say that subcommittee members must also be members of the full committee.? (I'm trying to encourage participation among members of the community without them necesssarily joining the committee or a subcommittee.)
Cal
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As a head-scratching lurker here...? If you want to encourage subcommittee membership, but don't want to make full committee membership a pre-requisite, why not just make a new group for the subcommittee??? You haven't described your reasons for wanting this, but the ones I can imagine would work fine with it.? Just name the new group oldgroupname-subname or some such and move on...? (This suggestion flew by early in the discussion but got no attention.)
Good luck,
Jim
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I have fully understood how main groups and subgroups work.? I have always been aware that there are only two levels, the main group and subgroups (no sub-subgroups).?
?
I operate about 20 groups, two of which are local civic groups ("committees").
When I first set up these groups for committees, I renamed "main" to "full".
And I've used the subgroups mechanism for other creative uses, too.
Organizationally, a committee is the high-level group.? Some committees have subcommittees, while others have working groups.? For the purposes of , a subcommittee and a working group are the same.?
?
The only problem that I've run into is the requirement that a subgroup member must also be a member of the main group.? I was hoping that there was a way to have subgroup members who aren't in the main group.? It seems there isn't a way.? Given that, I will go back to the subcommittee and say that subcommittee members must also be members of the full committee.? (I'm trying to encourage participation among members of the community without them necesssarily joining the committee or a subcommittee.)
?
Cal
[excess quote trimmed by moderator]
?
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On Mon, Jul 15, 2024, 19:44, Jim Dehnert wrote: As a head-scratching lurker here...? If you want to encourage subcommittee membership, but don't want to make full committee membership a pre-requisite, why not just make a new group for the subcommittee??? You haven't described your reasons for wanting this, but the ones I can imagine would work fine with it.? Just name the new group oldgroupname-subname or some such and move on...? (This suggestion flew by early in the discussion but got no attention.)
Unfortunately, that won't work either, for (at least) two reasons:? - We allow committee members access to (some of) the sub committee info, and more importantly,
- We can't afford multiple premium groups.
Cal
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Andy Wedge
Frances