Re: Subgroup members that aren't main group members
On Mon, Jul 15, 2024 at 10:53 am, Andy Wedge wrote:
On Mon, Jul 15, 2024 at 11:47 AM, Cal wrote:
But making the committee be in a subgroup brings me back to these disadvantages:
(b) everyone would have to belong to the (dummy) main group, which is likely to cause confusion, espcially with the email address situation described in (a).
Not a great situation.
It sounds like you didn't fully understand the Groups.io structure before you started using it. A committee is typically made up from a subset of the membership so it seems to make sense to have that in a subgroup. Everyone must be in the main group if they belong to a subgroup of that; it's how Groups.io works and 'main' is not a 'dummy' group. You may choose to make it an Announcement group so only Mods can post there and have another subgroup that all members are also in for general discussion but that seems more trouble than it's worth to me.
If you have subgroups, your main group can be addressed in two ways, either groupname@groups.io or main@groupname.groups.io. You can rename 'main' to something else if it helps (but be aware of the implications first). I renamed my 'main' group to 'allmembers' as that's what it contains and my members post to allmembers@groupname.groups.io to send a message to everyone in the group.
Your committee and subcommittee subgroups could then become committee@groupsname.groups.io and subcommittee@groupname.groups.io. Each subgroup is almost a stand-alone group so you can decide who goes where (with the proviso that everyone is a member of the main group).
If you are unable or not willing to change the structure of your group then perhaps your other alternative would be to create an entirely new group but that would likely involve extra admin for you or someone else.
I have fully understood how main groups and subgroups work.? I have always been aware that there are only two levels, the main group and subgroups (no sub-subgroups).?
I operate about 20 groups, two of which are local civic groups ("committees"). When I first set up these groups for committees, I renamed "main" to "full". And I've used the subgroups mechanism for other creative uses, too. Organizationally, a committee is the high-level group.? Some committees have subcommittees, while others have working groups.? For the purposes of groups.io, a subcommittee and a working group are the same.?
The only problem that I've run into is the requirement that a subgroup member must also be a member of the main group.? I was hoping that there was a way to have subgroup members who aren't in the main group.? It seems there isn't a way.? Given that, I will go back to the subcommittee and say that subcommittee members must also be members of the full committee.? (I'm trying to encourage participation among members of the community without them necesssarily joining the committee or a subcommittee.)
Cal
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Re: Clickable e-mail in database
On Mon, Jul 15, 2024 at 10:12 AM, Don Grass wrote:
I was hoping instead of the link being displayed like this for example "/g/foggers", I might be able to embed the link into a word like this "FOGgers".
I do that in one of my databases and it works fine. You use the URL field for the site link and the Title field for the word(s) to show. Duane --
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Re: Clickable e-mail in database
Than you for directing me to that part of the Help Manual. I experimented with a dbase using the Link option, but I found what I wanted to link to took up way to much column space for my use. I was hoping instead of the link being displayed like this for example "/g/foggers", I might be able to embed the link into a word like this " FOGgers". Don G
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Re: Subgroup members that aren't main group members
On Mon, Jul 15, 2024 at 11:47 AM, Cal wrote:
But making the committee be in a subgroup brings me back to these disadvantages:
(b) everyone would have to belong to the (dummy) main group, which is likely to cause confusion, espcially with the email address situation described in (a).
Not a great situation.
It sounds like you didn't fully understand the Groups.io structure before you started using it. A committee is typically made up from a subset of the membership so it seems to make sense to have that in a subgroup. Everyone must be in the main group if they belong to a subgroup of that; it's how Groups.io works and 'main' is not a 'dummy' group. You may choose to make it an Announcement group so only Mods can post there and have another subgroup that all members are also in for general discussion but that seems more trouble than it's worth to me. If you have subgroups, your main group can be addressed in two ways, either groupname@groups.io or main@groupname.groups.io. You can rename 'main' to something else if it helps (but be aware of the implications first). I renamed my 'main' group to 'allmembers' as that's what it contains and my members post to allmembers@groupname.groups.io to send a message to everyone in the group. Your committee and subcommittee subgroups could then become committee@ groupsname.groups.io and subcommittee@ groupname.groups.io. Each subgroup is almost a stand-alone group so you can decide who goes where (with the proviso that everyone is a member of the main group). If you are unable or not willing to change the structure of your group then perhaps your other alternative would be to create an entirely new group but that would likely involve extra admin for you or someone else. Regards Andy
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Re: Subgroup members that aren't main group members
On Mon, Jul 15, 2024 at 03:44 AM , Andy Wedge wrote: On Mon, Jul 15, 2024 at 08:45 AM, Cal wrote:
If we switch the original main group to a subgroup, will the address [email protected] work ?? (I don't think it will work.)?
You can't switch a main group to become a subgroup and there are a maximum of two hierarchical levels (a subgroup cannot contain another subgroup). If you have a committee subgroup, put all the committee members in there. If some members need to be in a subcommittee but not in the committee subgroup, just create a another subgroup (of the main group) and put them in there. It will be the same hierarchical level as the committee subgroup but you can control the memberships separately.
But making the committee be in a subgroup brings me back to these disadvantages: (b) everyone would have to belong to the (dummy) main group, which is likely to cause confusion, espcially with the email address situation described in (a). Not a great situation.
Cal
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Re: Subgroup members that aren't main group members
On Mon, Jul 15, 2024 at 08:45 AM, Cal wrote:
If we switch the original main group to a subgroup, will the address [email protected] work ?? (I don't think it will work.)?
You can't switch a main group to become a subgroup and there are a maximum of two hierarchical levels (a subgroup cannot contain another subgroup). If you have a committee subgroup, put all the committee members in there. If some members need to be in a subcommittee but not in the committee subgroup, just create a another subgroup (of the main group) and put them in there. It will be the same hierarchical level as the committee subgroup but you can control the memberships separately. Regards Andy
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Re: Subgroup members that aren't main group members
On 15 July 2024
08:27:17 (+01:00), Andy Wedge wrote: On Mon, Jul 15,
2024 at 08:22 AM, Cal wrote:
(a) everyone would have to use [email protected] rather than [email protected] which is much cleaner
both addresses will work.
I believe that, in Cal's
scenario, "full" is a subgroup so the addresses will not be
equivalent.
Malcolm.
--?
Malcolm Austen --
malcolm.austen@...
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Re: Subgroup members that aren't main group members
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----- Original Message ----- From: "Frances" <frances@...>
To: "GroupManagersForum" <[email protected]>
Sent: Saturday, July 13, 2024 2:12:10 AM
Subject: Re: [GMF] Subgroup members that aren't main group members You can¡¯t have subgroup members who are not part of the main group. If they are
not a member already, they are automatically made a member of the main group
when added to the subgroup.
If you have a small main group, you can make them the subgroup (and go no mail
or special notices only for mail from the main group if they wish) and then add
the new members to the main group.
I don¡¯t know of any other way you can keep things confidential In our case, it wouldn't work to have a subgroup be the main group, as we have multiple subgroups. (These are subcommittees of a committee, so the natural hierarchy works for us. The head of one of the subcommittees wants to increase the membership of the subcommittee without requiring them to be a member of a committee. I'll see if I can enforce the "subcommittee members must be committee members" rule. ) Cal
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Re: Subgroup members that aren't main group members
On Mon, Jul 15, 2024 at 03:27 AM, "Andy Wedge" wrote: On Mon, Jul 15, 2024 at 08:22 AM, Cal wrote:
(a) everyone would have to use [email protected] rather than [email protected] which is much cleaner
both addresses will work.
If we switch the original main group to a subgroup, will the address [email protected] work ?? (I don't think it will work.)?
Cal
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Re: Subgroup members that aren't main group members
On Mon, Jul 15, 2024 at 08:22 AM, Cal wrote:
(a) everyone would have to use [email protected] rather than [email protected] which is much cleaner
both addresses will work. Regards Andy
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Re: Subgroup members that aren't main group members
From: "Andy Wedge" <andy_wedge@...>
To: "GroupManagersForum" <[email protected]>
Sent: Saturday, July 13, 2024 2:12:52 AM
Subject: Re: [GMF] Subgroup members that aren't main group members
On Sat, Jul 13, 2024 at 06:30 AM, Cal wrote:
We have subgroups, and the head of one of the subgroups wants to have new members that won't be joining the main committee (and we don't want them seeing the main group's archives or accessing the messages).? How do I set this up?
By definition, subgroup members belong to the main group so you cannot do that.
You would need to restructure how you do things and have committee messages in a subgroup that you restrict access to.
It might work to switch the main group to a subgroup, though two disadvantages are: (b) everyone would have to belong to the main group, which is likely to cause confusion, espcially with the email address situation described in (a). Not a great situation.
I'll see if I can enforce the "subcommittee members must be committee members" rule.
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On Mon, Jul 15, 2024 at 06:27 AM, KWKloeber wrote:
Initially, my reply was going to be ¡°Duh!,¡± then realized I must have been using the app.
To wit: NO ¡°Billing¡± on that menu.
Perhaps somewhere else?
Mark explained this on last year. Regards Andy
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Duane Initially, my reply was going to be ¡°Duh!,¡± then realized I must have been using the app. To wit: NO ¡°Billing¡± on that menu. Perhaps somewhere else? Thx! 
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Re: Free group limitations
Neil . . . On Sun, 14 Jul 2024 15:27:17 -0700, "Neil Preston W0NRP via groups.io" <w0nrp@...> wrote: Somewhere in the pre-creation documentation should be a clear list of the limitations of the free groups.
In addition to Frances' comments, if you can provide documentation that your group is indeed a non-profit, or associated with Indivisible, you get a discount: ----------------------------------------------------------------------------------------------------------------------- "If you are legally recognized as a non-profit organization, we offer a 50% discount on our Enterprise plan. When upgrading your group, select the non-profit discount. Also, please contact us so we can verify your non-profit status. "Is your group associated with Indivisible? Please contact support, and we will upgrade your group to Premium for free." ----------------------------------------------------------------------------------------------------------------------- I don't know if this will make any difference, but I thought it was worth mentioning. You can look into paying for web hosting and set up a bulletin board type of website using their free software usually offered with web hosting. Some web hosting sites have a free plan. Most aren't expensive if your needs are simple. There is a learning curve on learning how to build a bulletin board, or even a Wordpress site, but I was able to put up a bulletin board after some experimentation over a few day's worth of testing. I'm sure there are other alternatives, but I don't feel this is the place to discuss all of the alternatives since this group is about running a group here on groups.io. Donald ---------------------------------------------------- Some ham radio groups you may be interested in: /g/ICOM /g/Ham-Antennas/g/HamRadioHelp /g/Baofeng/g/CHIRP
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On Sun, Jul 14, 2024 at 08:01 PM, KWKloeber wrote:
I have NO Menu item "Billing."
With the new user interface, it's somewhat moved. Admin > Preferences > Billing(Upgrade). It will give you exactly the same information as the Usage page, with some additional info below that. ALL of the documentation is being rewritten to cover the new user interface and incorporating a new help system, but no due date. Until that happens, you may need to look around a bit, as in this case. Duane --
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I did actually check the Help Manual before posting! ;-) I am an Owner. Not seeing where/how to check current usage, I read the following:
Viewing your group¡¯s storage limit and current space usage
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In the left menu on the group¡¯s website, click?Admin?to display the submenu.
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Select the applicable item in the submenu. If your group is a:
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Free group: Select?Upgrade.
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Premium or Enterprise group (or parent group if it has?subgroups): Select?Billing.
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Subgroup in a group: Select?Usage.
Note:?Each subgroup has the same amount of allotted storage space as its parent group.
The resulting Billing page shows your plan, its storage limit, and the amount of storage space your group is currently using. (For a subgroup, the Usage page shows the subgroup¡¯s storage limit and current usage.)
Note:?You can also view your group¡¯s current space usage by entering this URL in your web browser (substituting your group¡¯s name for?groupname):
/g/groupname/usage
I have NO Menu item "Billing."
Is this a #Bug or "What am I missing in the above instructions"?
(P.S.: The URL to groupname/usage does work, but the amt of storage is not the issue right now.)
Thx
Ken
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Re: How to Send Messages to more than one individual but not the whole group.
On Sun, Jul 14, 2024 at 05:55 PM, Cindy Harley wrote:
Is there a way for a Member to send to multiple addressees in a single message through Groups.io?
In a word, No. Duane --
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How to Send Messages to more than one individual but not the whole group.
Hello! As an owner, I have the ability to message multiple individual members in one message under Admin/Members. As far as I can tell, a Member can only message their whole group or a single individual under Directory. I cannot find the answer in the owner or member manuals. Is there a way for a Member to send to multiple addressees in a single message through Groups.io? Any assistance would be appreciated. Thank you!
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Re: Free group limitations
On Sun, Jul 14, 2024 at 06:29 PM, Neil Preston W0NRP wrote:
Somewhere in the pre-creation documentation should be a clear list of the limitations of the free groups.
It should also be clearly listed in the group owner docs, and possibly elsewhere.
?
If you click on create a new group, a page appears with all the info. For free, it says: If you just need a full-featured mailing list.$0 per member?Unlimited MessagesUp to 100 MembersAdvanced Moderation Features1GB Storage SpaceNot sure how to miss this! /static/pricingIn the Help, in Getting Started guide, see /helpcenter/gettingstarted/1/step-2-decide-which-plan-you-wantAnd if you want to see what the status of your group is, go to Admin, Preferences, Upgrade. Frances ? -- Help available from Groups.io help and GMF wiki.
?
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Somewhere in the pre-creation documentation should be a clear list of the limitations of the free groups.
It should also be clearly listed in the group owner docs, and possibly elsewhere.
I created a group that had the potential for 5000 members. I searched the group owner manual for 'limit' in order to find out if there was any limit to the number of members in a group. The only reference to limits that I found were pertaining to 'storage limits'. This was not an issue for the group that I had in mind.
Imagine my surprise when applicants started sending messages that "Applications are disabled because this group cannot add any more members". I again searched the group owners manual with no success. Only after doing a Google search did I find messages that stated that member limits were imposed in 2021.
This caused considerable confusion, embarrassment and irritation. If we had known of this limitation, we would not have attempted to create the group on groups.io.
As a not-for-profit group with no treasury, a subscription that could cost up to $200 per month is not an option.
I recommend that this information be made clearly and plainly available to anyone considering the creation of a group.
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Duane
Don Grass
Andy Wedge
KWKloeber
Cindy Harley
Frances